Conn. Agencies Regs. § 19a-2a-18

Current through May 9, 2024

Section 19a-2a-18 - Supplemental food program for women, infants and children (WIC) system

(a)General nature and purpose

(1) Location. The WIC system is located at 999 Asylum Avenue, Hartford, Connecticut.

(2) Format. Personal data is stored in the WIC system in both automated and manual forms.

(3) Purpose. The purpose of the WIC system is to provide the WIC program with data regarding participants.

(A) Participant information is maintained for documentation of certification of eligibility as well as to enable the issuance of WIC checks to eligible participants.

(B) Nutrition surveillance information is maintained to track the health status of certain individuals, and maintain documentation on food stores and pharmacies who apply to become authorized program vendors as well as currently authorized vendors.

(4) Official responsible. The state WIC director is located at 999 Asylum Avenue, Hartford, Connecticut, and is the official responsible for the WIC system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the WIC system is routinely obtained from:

(A) the program participants; and

(B) vendors who apply to become authorized WIC program vendors.

(6) Legal authority. Collection, maintenance and use of the WIC data system is authorized by Section 19a-59c of the Connecticut General Statutes.

(b)Categories

(1) The categories of personal data maintained by the WIC system include, but are not necessarily limited to:

(A) names;

(B) sex;

(C) address;

(D) race;

(E) telephone numbers;

(F) medical information;

(G) date of birth; and

(H) family income.

(2) The category of other data maintained by the WIC system is names of parents and guardians.

(3) The categories of persons on whom records are maintained are:

(A) program participants; and

(B) vendors who apply to be authorized program vendors.

(c)Uses

(1) Routine uses

(A) Users. The WIC system is used by program staff.

(B) Purpose. The WIC system is used for:

(i) program accountability;

(ii) program evaluation; and

(iii) eligibility determination of applicants and vendors.

(2) Retention. Records for each personal data system are maintained in accordance with schedules prepared by the Connecticut State Library, Department of Public Records Administration and records retention schedule as approved by the Public Records Administrator as authorized by section 11-8a of the Connecticut General Statutes. Retention schedules shall be maintained on file at the office of the official responsible for the data system and may be examined during normal business hours.

Conn. Agencies Regs. § 19a-2a-18

Adopted effective August 24, 1995