Conn. Agencies Regs. § 16-2-8h
Record Title | Minimum Retention Required |
Affirmative Action Plan | 7 years or until superceded, whichever is later |
Applications for employment (hired) | permanent employee file* |
Applications for employment (not hired) | 5 years |
Arbitration folder (suggested arrangement by subject) | 5 years |
Certification and Exam request forms (form 8 and 9) | 1 year after life of list |
Certification of Eligibles | 1 year after life of list |
CETA | 1 year after audit-Central CETA file kept by State Personnel |
Correspondence relating to personnel action | 3 years |
Credit Union Deductions | until audited, or 3 years, whichever is later |
Employee Health Benefit form after termination other than retirement | 1 year after date of employee termination |
Employee history cards | 55 years after termination |
Employee performance appraisals, including Managerial MIP | permanent employee file* |
Employees' time sheets | until audited, or 3 years, whichever is later |
Former employees' permanent files (terminated files) | 55 years after termination |
Inquiry regarding availability for appointment | 5 years |
Job Specifications | until superceded |
Longevity Increases | until audited, or 3 years, whichever is later |
Medical Certificates (P33) | permanent employee file* |
Medical Forms/Options changes in medical coverage | permanent employee file* |
Military Service | permanent employee file* |
Monthly Personnel Status Reports (sent to OPM) | 1 year |
MPS exam and records | 5 years or as prescribed by an inhouse plan, whichever is later - |
Notice of Personnel Action (201) | permanent employee file* |
Personnel Position Change (200) | 3 years |
Prior State Service | permanent employee file* |
Record of Overtime Pay | until audited, or 3 years, whichever is later |
Records of grievances | 5 years |
Records of recruitment for individual vacancies | 5 years |
Request for Temporary Service | 1 year |
Request for Temporary Service in Higher Class | permanent employee file* |
Request for Transfer | varies depending on collective bargaining agreement |
Resumes (not hired) | 5 years |
Retirement Forms including retirement application, refund of retirement money, etc. | permanent employee file* |
Routine Correspondence | 2 years |
Salary Schedules | until superceded |
Tuition Reimbursements | until audited, or 3 years, whichever is later |
Unemployment slips (UC-61) | permanent employee file* |
Waiver of Appointments | 1 year after life of list |
Workers' Compensation Records | permanent employee file* |
* Fourteenth item entitled "Former employees' permanent files (terminated files)," specifies retention period for this record | |
Conn. Agencies Regs. § 16-2-8h