3 Colo. Code Regs. § 702-6-5-1-5

Current through Register Vol. 47, No. 7, April 10, 2024

Section 3 CCR 702-6-5-1-5 - Rules

Reporting Requirements

A. Reporting Required

1. Each insurer licensed to do business in this state that obtains a judgment or settlement in a lawsuit involving a fraudulent insurance act against a person who is licensed by the state of Colorado and whose services are compensated in whole or in part, directly or indirectly, by insurance claim proceeds, shall send to the appropriate Colorado state licensing board and the Colorado Division of Insurance, notice of such settlement.

2. Every person who obtains a judgment or settlement involving a fraudulent insurance act by an insurer or a representative of an insurer may send to the Colorado Division of Insurance notice of such judgment or settlement, including any evidence of a fraudulent insurance act.

3. When any person or insurer has reason to believe that a fire loss might have been caused by other than accidental means or that any insurance claim may be fraudulent, then such person may, and such insurer shall, notify an authorized agency or Secondary Agency; except that if such fire loss or insurance claim has been caused by a licensed insurance producer or insurer then the notifying person may and the notifying insurer shall notify the Colorado Division of Insurance.

4. When any person or insurer has reason to believe that any claim for insurance benefits or policy application is in whole or in part a fraudulent insurance act or contains a material misrepresentation or concealment of a material fact, then such person may, and such insurer shall, notify an authorized agency or Secondary Agency; except that if such fraudulent insurance act, material misrepresentation or concealment of a material fact has been committed by a licensed insurance producer or insurer then the notifying person may and the notifying insurer shall notify the Colorado Division of Insurance.

5. Nothing in paragraphs A.1. through A.4. of this section 5 shall preclude a person or an insurer from reporting to more than one authorized agency, Secondary Agency, or combination of authorized and Secondary agencies.

B. Minimum Information, Suggested Format for Reporting and Timelines for Reporting

1. All notifications provided to the Colorado Division of Insurance should be made using the NAIC Online Fraud Reporting System. If the NAIC OnLine Fraud Reporting System is not utilized then the following information must be provided:

a. The name, address and telephone number of the reporting party and the name and telephone number of a contact person;

b. When available, the name, address, physical description, and telephone number of any suspect, and any identifying information such as date of birth, social security number, tax identification number, drivers license number, aliases, and vehicle identification number if an automobile is involved;

c. The location of the incident;

d. A detailed description of the claimed injury, if applicable.

e. A synopsis of the facts of the fraudulent insurance act, misrepresentation or concealment; and

f. A list of any other authorized agencies or secondary agencies to which the activity or claim has been reported, if applicable.

Notification, when not made using the NAIC Online Fraud Reporting System, shall, whenever practical, be made through electronic mail to DORA_INS_Fraudreporting@state.co.us.

2. All notifications to an authorized agency other than the Colorado Division of Insurance and all notifications to a Secondary Agency shall be reported in the format, if any, required or requested by such agency.

3. A person may report a suspected insurance fraud at any time.

4. An insurer shall report the fraudulent insurance act no later than sixty (60) days after the date its investigation is completed and facts are sufficient to establish a reasonable suspicion that a reportable act has occurred, or within sixty (60) days of the receipt of a judgment or settlement.

C. Release of information

1. A notification to an authorized agency shall be confidential, shall not constitute a public record under part 2 of article 72 of title 24, C.R.S., shall not be subject to subpoena, and shall not be discoverable or admissible in any civil action, except that any authorized agency provided with relevant information or evidence pursuant to this subsection one (1), or subsection two (2) below, may release such information to any other authorized agency, which shall hold the information confidential, except as is set forth at § 10-4-1004, C.R.S.

2. This regulation shall not be construed to prohibit the admission of evidence of a fraudulent insurance act in any civil litigation involving such insurance act. This regulation shall also not be construed to prohibit the admission of evidence of a fraudulent insurance act in any civil litigation that involves the alleged confidential disclosure of information by an insurer or person if that insurer or person does not meet the criteria for immunity set forth at § 10-4-1005, C.R.S.

3. No insurer or authorized agency shall intentionally refuse to release non-proprietary or non-private information concerning a possible non-accidental fire loss or fraudulent insurance act, upon request, to an insurer that is or could be required to pay a claim to which such information relates or to any other authorized agency.

4. Any authorized agency may, in writing, require the insurer having an interest in a claim to release to the authorized agency or other insurer specific, relevant, non-proprietary or non-private information or evidence which the insurer has in its possession and which relates to a claim. Relevant information may include, but shall not be limited to:

a. Insurance policy information pertaining to a claim under investigation and any application for such policy;

b. Policy premium payment records;

c. History of previous claims made by the insured;

d. Any other non-privileged or non-private material relating to the investigation of the loss, including statements of any person who may have information about the loss, and any proof of such loss;

e. Photographs, audio or video recordings made pursuant to the investigation;

f. Medical records, if the release is permitted or require by law without an authorization, or the authorized agency has an authorization for the procurement and release of those records;

g. Examinations under oath, if any; and

h. Chronology, if available.

5. Any insurer providing information to an authorized agency or agencies pursuant to this regulation may, in writing, request such agency to release to such insurer specific, relevant information or evidence relating to the fire loss or other claim under investigation. Such agency may, in its sole discretion, and with such restrictions as such agency deems appropriate, release such information to such insurer.

6. Any insurer providing information pursuant to this section shall cooperate with any law enforcement agency of competent jurisdiction and other insurers.

7. Any request for the release of information hereunder shall be solely for the purpose of detecting, investigating, preventing or prosecuting an actual or suspected fraudulent insurance act. Information so provided shall not be used for underwriting or rating purposes except in connection with an application or policy under which a fraudulent insurance act was committed. Information released pursuant to such request shall be subject to the confidentiality and immunity provisions of § § 10-4-1003 and 10-4-1005, C.R.S., and shall not be a public record under part 2 of article 72 of title 24, C.R.S., and shall not be discoverable or admissible in any civil action.

8. No waiver of any applicable privilege or claim of confidentiality in the documents, materials or information shall occur as a result of disclosure to the Colorado Division of Insurance under this section or as a result of sharing the information with another insurer or Secondary Agency pursuant to this regulation or § § 10-4-1003 or 10-4-1005, C.R.S.

9. The Colorado Division of Insurance or Secondary Agency shall promptly notify the insurer in the event that documents submitted by the insurer or Secondary Agency pursuant to this regulation are subpoenaed. Such notification shall include a copy of the subpoena and be made in the most expeditious practical method available to the Colorado Division of Insurance or the Secondary Agency. The Colorado Division of Insurance or Secondary Agency shall make a good faith effort to give the notification to the person or to the department of the insurer, which furnished the documents being subpoenaed.

3 CCR 702-6-5-1-5

38 CR 18, September 25, 2015, effective 10/15/2015

39 CR 01, January 10, 2016, effective 2/1/2016

40 CR 24, December 25, 2017, effective 1/14/2018

41 CR 08, April 25, 2018, effective 6/1/2018