9 Colo. Code Regs. § 2504-1-6.220

Current through Register Vol. 47, No. 24, December 25, 2024

Section 9 CCR 2504-1-6.220 - FEDERAL TAX INFORMATION

A. Federal Tax Information is not to be viewed, either on a computer screen or on a printout of a computer screen, by anyone other than Child Support Services (CSS) staff, CSS contract staff, or CSS attorneys. If an unauthorized person inspects or discloses Federal Tax Information, county CSS staff must report this violation to the State Child Support Services Internal Revenue Service's point of contact.

B. Federal Tax Information is not to be printed from the automated child support system except if that Federal Tax Information was originally provided by the taxpayer, unless the screen print is appropriately logged and either filed with secure storage controls or appropriately destroyed. The log must contain the following information:

1. Which screen was printed;

2. Who printed the screen;

3. Who had access to the screen print;

4. The name of the obligor;

5. The IV-D case number;

6. The storage location of the screen print; and,

7. The date, method of destruction, and person who destroyed the screen print.

C. CSS Units are prohibited from transmitting Federal Tax Information via a facsimile device or via any form of electronic mail.

D. Only an agency-owned computer and/or other device shall be used to remotely connect and gain access to the automated child support system.

E. If a county uses a visitor's log in its CSS Unit, the log must include the following items:

1. Date;

2. Visitor's name;

3. Visitor's place of business;

4. Driver's license number, state, and expiration date;

5. The purpose of the visit;

6. The person who escorted the visitor; and,

7. The time the visitor came into the building and the time the visitor left the building.

9 CCR 2504-1-6.220

39 CR 23, December 10, 2016, effective 1/1/2017

40 CR 21, November 10, 2017, effective 12/1/2017

42 CR 11, June 10, 2019, effective 6/30/2019

43 CR 17, September 10, 2020, effective 9/30/2020

43 CR 21, November 10, 2020, effective 12/1/2020

44 CR 23, December 10, 2021, effective 1/1/2022

45 CR 01, January 10, 2022, effective 3/1/2022

46 CR 11, June 10, 2023, effective 7/1/2023