9 Colo. Code Regs. § 2503-5-3.552
Current through Register Vol. 47, No. 20, October 25, 2024
Section 9 CCR 2503-5-3.552 - REPORTING CHANGESA. When a client is certified for Adult Financial grant payments, a certification period is assigned. During the certification period, the client is required to report and provide verification of changes applicable to eligibility. Examples of changes include, but are not limited to, income, marital status, household composition, shelter costs, resources, and citizenship status. If a client does not report changes as required and as a result is overpaid grant payments, the client will be held liable for repaying any grant payments he or she was not eligible to receive.B. Some changes may be reported directly to the county department through interfaces. Unless otherwise specified in Section 3.520.5, information that is received through interfaces is considered verified upon receipt and is not subject to additional verification by the client. The date of the change for this information shall be considered the date the information is reported to the county through an interface. The county department shall act on these changes within ten (10) calendar days of the date of the change, unless otherwise prescribed in Section 3.520.5.C. Clients shall be required to report and provide verification of changes in circumstances by the 10th of the month following the month in which the change occurred. The county department has up to ten (10) calendar days to act on the information from the date the change is reported and verified, as outlined in Section 3.553.D. The client shall be allowed to report changes in person, by telephone, in writing, or electronically. Changes reported by the client by telephone, electronically, or in person shall be acted upon in the same manner as those reported in writing. If reporting by mail, clients will have met the reporting requirement provided the envelope is postmarked by the 10th of the month following the month in which the change occurred.E. If additional verification is required to process the reported change, the client shall be notified of the verification needed and the deadline for submitting required verification to the county department, utilizing the process described in Section 3.520.4.D . The notice shall inform the client that the change must be verified prior to action being taken by the county department if grant payments are to be increased.F. When a change in client circumstances occurs and the county department has determined that a client has failed to cooperate in providing verification necessary to determine eligibility, the client's eligibility shall be terminated following written timely notice. Clients experiencing difficulty in obtaining necessary verification shall be assisted by the county department either in obtaining the documentary evidence or by making a collateral contact. The county department must ensure that the client was notified of the needed verification and at least eleven (11) calendar days was allowed to obtain the verification.37 CR 13, July 10, 2014, effective 8/1/201437 CR 17, September 10, 2014, effective 10/1/201438 CR 04, February 25, 2015, effective 3/20/201538 CR 04, February 25, 2015, effective 4/1/201538 CR 09, May 10, 2015, effective 6/1/201538 CR 15, August 10, 2015, effective 9/1/201538 CR 23, December 10, 2015, effective 1/1/201639 CR 17, September 10, 2016, effective 10/1/201640 CR 03, February 10, 2017, effective 2/14/201741 CR 05, March 10, 2018, effective 4/1/201841 CR 15, August 10, 2018, effective 9/1/201841 CR 19, October 10, 2018, effective 11/1/201842 CR 01, January 10, 2019, effective 2/1/201943 CR 01, January 10, 2020, effective 1/1/202043 CR 03, February 10, 2020, effective 3/1/202043 CR 11, June 10, 2020, effective 7/1/202043 CR 23, December 10, 2020, effective 1/1/202144 CR 03, February 10, 2021, effective 3/2/202144 CR 13, July 10, 2021, effective 8/1/202145 CR 03, February 10, 2022, effective 3/2/202245 CR 05, March 10, 2022, effective 4/1/202245 CR 13, July 10, 2022, effective 7/1/202245 CR 15, August 10, 2022, effective 8/10/202245 CR 15, August 10, 2022, effective 8/30/202246 CR 01, January 10, 2023, effective 12/10/202246 CR 01, January 10, 2023, effective 1/1/202346 CR 03, February 10, 2022, effective 3/2/2023