8 Colo. Code Regs. § 1402-1-2.318

Current through Register Vol. 47, No. 9, May 10, 2024

Section 8 CCR 1402-1-2.318 - ADMINISTRATIVE RECORDS AND REPORTS

A. The primary provider must register their operational status information in the Department's provider status portal every calendar year in the months of April and October.

1. The primary provider must update their information any time their operational status changes during a declared state emergency.

B. As soon as possible, but not later than twenty-four (24) hours after the event, the primary provider must submit to the Department a written report about any child who has been separated from the group outside of the supervision of the provider or staff member, or for whom the local authorities have been contacted. Such report must indicate:

1. The name, birth date, address, and telephone number of the child;

2. The names of the parent(s) or guardian(s) and their address and telephone number if different from those of the child;

3. The date when the child was separated from the group outside of the supervision of the provider or staff member;

4. The location, time, and circumstances when the child was separated from the group;

5. All actions taken to locate the child, including whether local authorities were notified; and

5. The name of the provider and/or person supervising the child at the time the child was separated from the group.

C. The following emergency records must be kept and maintained at the family child care home for twelve (12) months:

1. Dates of annual review of emergency plans per rule section 2.317(B);

2. A record of all emergency drills held over the past twelve (12) months as required in rule section 2.313 of the "General Rules for Child Care Facilities;" and

3. Dates of monthly smoke alarm testing.

D. The following records must be kept and maintained in the files at the family child care home for three (3) years after the family child care home closes its license or stops providing care under its license; a child leaves the care of the family child care home or a staff member or volunteer terminates employment or volunteerism at the family child care home:

1. A daily attendance sign in/sign out sheet for each child, including the time the child arrives at and departs from the family child care home;

2. Children's records per rule section 2.320;

3. A list of current staff members, qualified substitutes, and volunteers work schedules;

4. Primary providers, applicant 2, equally qualified providers, staff members, qualified substitutes, and volunteers records per rule sections 2.311, 2.312, 2.313, 2.314, and 2.315; and

5. A record of visitors and volunteers in the family child care home during scheduled business hours.

E. Confidentiality and Retention

1. Information and records concerning the primary provider, applicant 2, equally qualified providers, qualified substitutes, all staff members, volunteers, children and their families must be kept confidential(see rule sections 2.123 and 2.124 of the "General Rules for Child Care Facilities"). All required records must be stored in a secure location.

2. Records for the primary provider, applicant 2, equally qualified providers, qualified substitutes, all staff members, volunteers, and children and their families must be available, upon request, to authorized representatives of the Department.

8 CCR 1402-1-2.318

47 CR 04, February 25, 2024, effective 3/16/2024