8 Colo. Code Regs. § 1402-1-2.805

Current through Register Vol. 47, No. 11, June 10, 2024

Section 8 CCR 1402-1-2.805 - GOVERNING BODY

The governing body must be identified by its legal name. The names and addresses of individuals who hold primary financial control and officers of the governing body must be disclosed fully to the Colorado Department of Early Childhood. The governing body is responsible for providing adequate financing, qualified personnel, services, and program functions for the safety and well-being of children in accordance with these rules. When changes of governing body occur, the new governing body must immediately submit an original application and pay the required fee before a new license can be issued.

A. A substitute placement agency, herein also referred to as the "the Agency" may not be operated without a license, as required by law, to be issued by the Department in conformity with all rules and regulations.

B. The substitute placement agency must:

1. Maintain the written purpose and policies for the general operation and management of the agency, including the placement of substitutes. When such purpose and policies are reviewed and revised, the Department must be advised of such changes. The purpose and policies at a minimum must include:

a. The types of child care facilities in which substitutes will be placed, including the ages of children served at the child care facility where substitutes will be placed and the geographic area(s) the agency expects to serve;

b. The responsibilities for child care facilities utilizing the substitute placement agency;

c. Itemized fee schedule, including client set up fees, if applicable;

d. Refund policy;

e. Cancellation policy;

f. Mileage/travel policy;

g. Minimum scheduled time policy;

h. Services and types of substitutes available to the community; and

i. The responsibilities of the agency and the child care facility for reporting suspected child abuse or neglect.

2. The substitute placement agency must obtain a fully executed and signed contract with the child care facility prior to placing substitutes in the child care facility.

3. The substitute placement agency must develop and implement personnel policies including, but not limited to:

a. Job descriptions for Substitute child care providers;

b. Qualifications for the position in accordance with current licensing standards;

c. The duties and responsibilities of substitutes;

d. The responsibilities of the substitute within a child care facility;

e. The proper supervision of children;

f. Proper guidance techniques;

g. Proper name to face attendance and transitions;

h. The identification and symptoms of suspected child abuse or neglect; and

i. The reporting of suspected child abuse, including the statewide child abuse reporting hotline.

4. Substitutes must be informed of their duties at the time of employment or acceptance of a contract with the agency, and before being placed in a child care facility.

5. Inform the Department, in writing, of:

a. A change in the executive director or the main contact of the agency within ten (10) calendar days.

b. The hours of operation the agency office is open and available for inspection of agency records.

6. Notify the Department, in writing, within twenty-four (24) hours, anytime a substitute is the subject of a child protection investigation arising out of actions or events that occurred while placed at a child care facility; a substitute was the staff member in charge of a classroom and a child received an injury requiring emergency medical treatment; a substitute is responsible for a safe sleep violation or a substitute has been terminated as a result of their actions while placed at a child care facility.

7. Document and report within twenty-four (24) hours, in writing, to the Colorado Department of Early Childhood when the substitute from the agency is the staff member responsible for the child(ren) in a child care facility and the child receives an injury resulting in medical care or treatment, any accident or illness occurring at a child care facility that resulted in medical care or treatment by a health care provider, hospitalization, or death.

8. Carry public liability insurance. The applicant or licensee must submit the amount of the insurance and the name and the address of the insurance agency providing the insurance to the agency. Documentation of current liability insurance must be on file and available for review at all times at the agency.

9. Complete the licensing renewal requirements by:

a. Submitting the license continuation notice and fee prior to the annual due date of the continuation notice;

b. Paying the prescribed application or continuation fee pursuant to rule section 2.111 of the General Rules for Child Care Facilities;

c. Cooperating with on-site monitoring inspections and investigations to assess the agency's compliance with the rules for substitute placement agencies.

8 CCR 1402-1-2.805

46 CR 22, November 25, 2023, effective 12/15/2023