6 Colo. Code Regs. § 1009-12-5

Current through Register Vol. 47, No. 11, June 10, 2024

Section 6 CCR 1009-12-5 - Other Program Management and Oversight

A. Annual Program cycle

1. The Program will be administered through annual grants for preparedness activities each state fiscal year and through as-needed applications for response and recovery activities.

a. Providers interested in participating in the Program will submit and update annually an organizational profile demonstrating that they satisfy organizational eligibility criteria (see Section 4) and confirm their intent to participate in yearly preparedness activities.

b. The Program will seek diverse geographic and socio-economic coverage by providers.

c. Providers must participate in preparedness grants in order to apply for as-needed response and recovery funds.

2. The Department will make disaster behavioral health capabilities available for review before organizations submit their intent to participate.

B. Response funding allocation

1. A proportion of the annual allocation to the Cash Fund will be reserved for as-needed response and recovery applications.

a. The proportion reserved for as-needed response and recovery activities will be annually determined following the period in which providers submit their intent to participate.

b. Allowable as-needed response and recovery activities will be supported on a first-come, first-served basis.

i. The funds reserved for as-needed response and recovery will be evenly spread across fiscal quarters. The Department will track the quarterly drawdown on the reserved funds and set a mechanism by which funding can be moved across quarters in response to need.

ii. An initial application by a provider to the Cash Fund for as-needed response and recovery costs may be capped to expedite initial disbursement in alignment with State procurement protocols. Funding agreements may be supplemented if the additional need is demonstrated, if it aligns with allowable activities and if additional funds are available.

2. If more than one provider serves an impacted area and each wishes to submit an application for as-needed response and recovery activity funding, the providers must collaborate to identify working relationships or activity distinctions.

3. If a provider serves an impacted area and recognizes the need to involve other provider(s) to cover needs, the primary provider may involve the secondary provider(s) as a sub-recipient of the funds they receive.

C. Program Reporting

1. On an annual basis, the Department will report on the following aspects of the Program:

a. Provider participation, including number, geographic coverage, and socio-economic reach;

b. Funding dispersed, to preparedness and response activities respectively;

c. Preparedness, response, and recovery activities conducted with Cash Fund support;

d. Any programmatic and funding limits identified, including changes to allowable uses of the Cash Fund;

e. Other measures and capability assessments of disaster behavioral health integration in disaster preparedness and response efforts including:

i. Number of fully trained team members;

ii. County plans with disaster behavioral health integration; and

iii. Number of responses or emergency exercises with disaster behavioral health participation; and

f. When available, narratives and feedback about disaster behavioral health efforts from key emergency partners, impacted communities, disaster behavioral health providers themselves.

2. The Department will gather information for the annual report through organizational profiles, annual preparedness statements of work, as-needed response and recovery applications on a fiscal year basis.

6 CCR 1009-12-5

45 CR 14, July 25, 2022, effective 8/14/2022