Current through Register Vol. 48, No. 1, January 10, 2025
Section R-24-103-208-01 - Competitive Reverse AuctionsContracts for goods and services may be awarded by competitive reverse auctions if the procurement official determines that adequate competition, as defined in rule R- 24-103-403 -01, can be achieved and that the process is likely to result in better pricing. Unless otherwise specified, the general rules under rule R- 24-103-201 shall apply to competitive reverse auctions. Competitive reverse auction means a bidding process through which a pre-established group of vendors may post bids for a defined period of time and change their bids as desired during the bidding period.
(a) An electronic procurement system notice shall include all terms, conditions, and specifications and provide instruction for participating in the process. If the procurement official believes that an electronic procurement system is not likely to yield adequate competition, the purchasing agency may notify potential vendors through additional methods.(b) All responsible vendors willing to accept the terms and conditions of the procurement and to meet the specifications of the bid shall be eligible to participate. The purchasing agency may conduct a preliminary evaluation to determine vendor responsibility and to ensure the vendor's responsiveness to terms and specifications.(c) During the bidding process, the participating vendors shall be identified only by a letter, number, or other symbol to protect their identities. Each bid price and the letter, number, or symbol designation of the vendor shall be made available to all bidding vendors immediately upon receipt by the purchasing agency.(d) The contract shall be awarded to the lowest responsible bidder whose bid meets the requirements and specifications.38 CR 15, August 10, 2015, effective 8/31/201541 CR 17, September 10, 2018, effective 10/1/201846 CR 11, June 10, 2023, effective 7/1/2023