1 Colo. Code Regs. § 101-1-9-3

Current through Register Vol. 47, No. 24, December 25, 2024

Rule 1 CCR 101-1-9-3 - PAYROLL CYCLES

1.AUTHORITY

§24-50-104(8), C.R.S., (Payroll)

2.DEFINITIONS

2.1. Biweekly Lag Payroll Cycle - Pay period is for a two-week period for work already performed, including overtime. There is a two-week lag in pay which means that an employee receive their paycheck two weeks after the end of the pay period in which the pay is earned. Employees are paid every other Friday.

2.2. Monthly Current Payroll Cycle - Pay period is the current month worked. Employees are paid on the last working day of the month and if that day is on a Saturday or Sunday, employees are paid on Friday. If the last working day of the month is a State holiday, employees are paid on the preceding Business Day. There are 12 monthly payroll cycles in a calendar year.

2.3. Time and Leave System - A system that provides for the entry of time and leave for both the Biweekly Lag Payroll Cycle and the Monthly Current Payroll Cycle.

2.4. State Payroll System - See Fiscal Rule 9-1 (Use of State Payroll System).

3.RULE

3.1. State employees who are paid by the State Payroll System shall be paid either on a Biweekly Lag Payroll Cycle or on a Monthly Current Payroll Cycle.

3.2. With the exception of employees on a schedule subject to Section 7(k) of the Fair Labor Standards Act:

3.2.1. All hires new to the State of Colorado shall be set up on a Biweekly Lag Payroll Cycle.

3.2.2. All transfers may be set up on a Biweekly Lag Payroll Cycle.

3.2.3. All current agency employees paid on a monthly pay cycle shall have the choice to be paid on a Biweekly Lag Payroll Cycle starting in July 2023. Employees shall continue to have this choice after July 2023.

3.3. Each agency may set certain times during the year when employees may move to a Biweekly Lag Payroll Cycle and the number of employees that can change during that time.

3.4. Each agency may determine the period for the monthly pay cycle in the timing of moving employees from Monthly and Biweekly Lag Payroll Cycle including having a shorter monthly period in the transition period.

3.5. Employee's choice to move from a Monthly Payroll Cycle to a Biweekly Lag Payroll Cycle is a one-way choice, meaning that the employee cannot request to move back to a Monthly Payroll Cycle.

4.TRANSITION

4.1. Timeline

4.1.1. Overall - Each agency shall develop a timeline for when employees can begin moving to a Biweekly Lag Payroll Cycle.

4.1.2. Pay Period - Each agency shall develop a timeline for the time between when an employee submits a request to move to Biweekly Lag Payroll and the time of the beginning of the pay period that the employee will be paid on a Biweekly Lag Payroll Cycle.

4.2. Considerations for Determining the Overall and Pay Period Timelines include the following:

4.2.1. The agency's capabilities to administer the requests

4.2.2. Staffing and workload considerations

4.2.3. Budgetary implications including overexpenditures

4.3. Approval - Each agency's executive director shall approve the Overall and Pay Period timelines after considering the factors in §4.2 and consulting with the agency controller, budget director, HR director, and labor relations team.

4.4. The timeline must be reasonable.

1 CCR 101-1-9-3

41 CR 19, October 10, 2018, effective 11/1/2018

45 CR 11, June 10, 2022, effective 7/1/2022

46 CR 11, June 10, 2023, effective 7/1/2023

47 CR 08, April 25, 2024, effective 7/1/2024