Statutes, codes, and regulations
Colorado Administrative Code
Department 100 - Department of Personnel and AdministrationDivision 101 - Division of Finance and ProcurementRule 1 CCR 101-1 - STATE OF COLORADO FISCAL RULES
Chapter 6 - CASH
Rule 1 CCR 101-1-6-3 - IMPREST CASH ACCOUNTS AND BANK ACCOUNTS

1 Colo. Code Regs. § 101-1-6-3

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Current through Register Vol. 48, No. 1, January 10, 2025
Rule 1 CCR 101-1-6-3 - IMPREST CASH ACCOUNTS AND BANK ACCOUNTS
1.AUTHORITY

§24-36-103(2), C.R.S. (Moneys Transmitted to State Treasury)

§24-36-104, C.R.S. (Moneys to Be Deposited)

§24-75-202, C.R.S. (Imprest Cash Accounts)

2.DEFINITION
2.1. Bank Account - An account that is established by a State Agency or Institution of Higher Education in any eligible financial institution for the purpose of conducting State Business, as defined in Fiscal Rule 5-1.
2.2. Imprest Cash Account - A cash account that is established by a State Agency or Institution of Higher Education for the purpose of paying operating expenses.
3.RULE
3.1. Written approval is required from the State Controller and State Treasurer prior to a State Agency or Institution of Higher Education establishing a Bank Account or Imprest Account. All cash Imprest Accounts and Bank Accounts shall be recorded on the State Financial System or on an approved State Agency or Institution of Higher Education Financial System. The request for approval of an Imprest Account shall state the purpose and justification for the Imprest Account, methodology in calculating the estimated Account balance, and any other information that is pertinent to the establishment of this Account.
3.2. Bank Account balances shall be limited to the minimum amount necessary to be consistent with legal requirements and operating efficiency.
3.3. Deposits to cash Imprest Accounts shall be in the form of reimbursements for actual expenditures, other than deposits used to establish and maintain a minimum balance, and shall be consistent with all applicable statutes, rules, regulations, and executive orders. Request for reimbursements shall be made so that all disbursements are properly reported on the State Financial System or an approved State Agency or Institution of Higher Edu-cation Financial System.

1 CCR 101-1-6-3

41 CR 19, October 10, 2018, effective 11/1/2018
45 CR 11, June 10, 2022, effective 7/1/2022
46 CR 11, June 10, 2023, effective 7/1/2023
47 CR 08, April 25, 2024, effective 7/1/2024