1 Colo. Code Regs. § 101-1-2-4
Current through Register Vol. 48, No. 1, January 10, 2025
Rule 1 CCR 101-1-2-4 - OFFICIAL FUNCTIONS AND TRAINING FUNCTIONS1.AUTHORITY§24-30-202 (1), C.R.S. (State Controller Authority to Determine Processes for Payment of Liabilities)
2.DEFINITIONS2.1. Official Function - A meeting, conference, meal, training, or other function that is hosted by the Chief Executive Officer, or representative, of a State Agency or Institution of Higher Education, attended by guests and/or State employees, held for official State Business, as defined in Fiscal Rule 5-1 (Travel), purposes and includes an expenditure of State funds. 3.RULE3.1. Official Functions that include purchases of food and beverages have the potential of being perceived to be for personal benefit and an abuse of public funds. Attendance shall include only those individuals directly related to the purpose of the function. Purchases of food and beverages should be kept to a minimum and shall be approved by the Chief Executive Officer or by a representative of the State Agency or Institution of Higher Education who has been delegated authority by the Chief Executive Officer. All expenditures associated with an Official Function must meet the requirements in Fiscal Rule 2-1 (Propriety of Expenditures). 3.2. Permissible and prohibited Official Functions are further defined in the State Controller Fiscal Policies.3.3. For all purchases of food, beverages, and other allowable expenditures, State Agencies and Institutions of Higher Education shall maintain documentation that includes the following:3.3.1. Description of Official Function;3.3.2. Justification for food and beverages;3.3.4. Chief Executive Officer or delegate approval.41 CR 19, October 10, 2018, effective 11/1/201845 CR 11, June 10, 2022, effective 7/1/202246 CR 11, June 10, 2023, effective 7/1/202347 CR 08, April 25, 2024, effective 7/1/2024