Section 6.07 - Selection Procedures and StandardsProjects submitted to the Board for funding under the program are subject to the review process set forth in 605 CMR 6.07(1) through (5) .
(1) Applications must be complete, on forms prescribed by the Board, and must meet the application submittal requirements of 605 CMR 6.06.(2) Applications for the planning and design phase are reviewed and ranked by at least three independent reviewers as defined in the Program Notice for the grant round. A site visit to the existing library and all proposed new locations by one or more review team members and/or Board staff is required.(3) Applications will be reviewed, ranked and recommended for funding based on the evaluative criteria detailed in the Program Notice for the grant round.(4) All evaluative information and data from this review process will be tabulated and summarized by Board staff, and the independent reviewers will make recommendations to the Director. In making final recommendations for grants to the Board, the Director will consider the following:(a) the results of the application review under 605 CMR 6.07;(b) the population size of communities for all projects reviewed in the grant round;(c) priority of joint public library projects; and(d) the availability of state funds.(5) Funding Formulas, as set forth in the Program Notice for the grant round, will determine the amount of the potential provisional award for each project recommended for funding:(a) In addition, the Board may establish a need factor for each municipality at the time a Program Notice for a grant round is issued.(b) In addition, the Board may establish an Incentive or Incentives at the time of and as detailed in the Program Notice for the grant round.(c) In no case can a grant award exceed 75% of actual eligible project costs, including additional incentives and need factor increases. If actual eligible costs are less than the estimated eligible costs used in calculating the grant award, the final grant amount will be reduced proportionally.Amended by Mass Register Issue 1296, eff. 9/25/2015.Amended by Mass Register Issue 1483, eff. 11/25/2022.