(1) Records shall be maintained in accordance with 330 CMR 30.00 and 330 CMR 30.11 and shall be made available for review by the Department during any inspection or upon request.(2)Individual Animal Records. The Organization shall keep a complete copy of the record of each Animal in its custody. The record of each Animal shall, at a minimum, include the following information: (b) sex and reproductive status, and, if spayed or neutered, the date and name of the Veterinarian performing the surgery, when available;(e) microchip number, tattoo, or other Official Identification;(f) color and distinctive markings;(h) history of vaccinations administered, including rabies vaccination;(i) Health Certificate verifying that any Dog or Cat was examined by a Veterinarian within 180 days prior to Placement. This Health Certificate is valid for 180 days, provided the Dog or Cat remains healthy during that time. Dogs or Cats that become ill and recover need a new Health Certificate prior to Placement. The Health Certificate shall state: 1. the date of examination; and2. that the Dog or Cat is free of any symptoms of infectious or contagious disease,(j) if the Animal was imported into the Commonwealth, a copy of the Animal's OCVI;(k) all vaccines, prophylactic, and therapeutic medications, and all other medications administered to the Animal, identified by name of drug, dosage, and dates and duration of administration;(l) observations or findings of behavioral concerns or temperament issues that may pose a safety concern for humans or other animals;(m) Disclosure Statement with a signed acknowledgment of receipt;(n) the name and address of the Organization or individual from whom the Animal was obtained, and the date of receipt;(o) the name and address of the Person to whom the Animal was transferred, and the date of Placement; and(p) the mortality of any Animal and the cause, if known, including euthanasia.(3) The Organization shall provide information from the Individual Animal Record in a format requested by the Department, or they may choose to use the standard animal record form provided by and available from the Department.(4)Records Retention. Records must be retained for a period of 24 months from the date of Placement or mortality unless otherwise directed by the Department.Adopted by Mass Register Issue 1412, eff. 3/6/2020.