Section 485.12 - Application Procedures for Volunteer Programs and Special Activities(1) Any person or group seeking to establish a volunteer program or special activity in a specific state correctional institution shall submit a completed standard volunteer program application or special activity application to that institution's Volunteer Services Coordinator.(2) The Institutional Volunteer Services Coordinator shall review the application to determine if it is consistent with the identified needs of the institution and the inmate population and submit a recommendation to the Superintendent.(3) Approved applications shall be forwarded by the Superintendent to the Director of Program Services for further review.(4) The Director of Program Services shall notify the Superintendent in writing of approved applications. Applications denied by the Director of Program Services shall be forwarded to the Assistant Deputy Commissioner of Reentry for a final determination.(5) Applications denied by the Superintendent shall be returned to the Institutional Volunteer Services Coordinator. The Institutional Volunteer Services Coordinator shall notify the applicant in writing detailing the reason(s) for the denial and reconsideration process and shall maintain a copy on file.(6) The applicant may submit a request in writing to the Superintendent for reconsideration. The Superintendent shall forward the request for reconsideration with a recommendation to the Director of Program Services for final determination.(7) The Director of Program Services shall notify the Superintendent in writing of the final determination detailing the reason(s) for the decision. The Superintendent shall notify the applicant of the final determination detailing the reason(s) for the decision.(8) No program or special activity shall be implemented prior to the authorization of the Director of Program Services.(9) The Institutional Volunteer Services Coordinator shall maintain a file of all completed program applications and special activity applications.Amended by Mass Register Issue 1338, eff. 5/5/2017.