Section 155.06 - Six-part Folder(1)Organization. It is the policy of the Department of Correction that each Massachusetts correctional institution shall maintain an inmate record on each inmate within its current population (both sentenced and unsentenced). The sentenced inmate's record shall be a standardized six-part folder containing relevant material related to the inmate's sentencing, CJIS/legal issues, classification, correspondence, discipline and activities, as outlined by 103 CMR 155.00. The six-part folder shall accompany the inmate upon a transfer from one institution to another within the Department of Correction. The six-part folder shall be organized in a manner which will make all data easily accessible for maximum utility, thereby making it an efficient tool for security, classification, investigation, and recording of significant events or correspondence.
(2)Format. The six-part folder shall be divided into six positions. The titles of these positions are as follows: (a) Position I - Sentencing;(b) Position II - Legal/CJIS;(c) Position III - Classification;(d) Position IV - Correspondence;(e) Position V - Disciplinary; and(f) Position VI - Activities.(3)Content. The specific material described in 103 CMR 155.00 shall be filed in the six-part folder, ordered according to the six-position format, and the material shall include the following: Position I.
(a)Sentencing. 103 CMR 155.06(3)(a) shall contain the initial offender face sheet, inmate sentence listing, deduction from sentence (DFS), completed interstate agreement detainer (IAD) paperwork, official version and the inmate appeal form. Position II.
(b)CJIS. 103 CMR 155.06(3)(b) shall contain the most recent CJIS, Docket entry sheets, initial CJIS, FBI Report and the inmate's fingerprint card. If the inmate is released, the initial and final release checks/package shall be filed on top, under the position II coversheet. Position III.(c)Classification. 103 CMR 155.06(3)(c) shall contain the inmate's signed personal program plan, inactive visiting card(s), handbook/orientation receipts and general population waivers. Position IV.
(d)Correspondence. 103 CMR 155.06(3)(d) shall contain any and all inmate or inmate related correspondence and completed CORI/Evaluative requests. Position V.
(e)Disciplinary. 103 CMR 155.06(3)(e) shall contain all original guilty disciplinary packages. Position VI.
(f)Activities. 103 CMR 155.06(3)(f) shall contain work/educational release documents and emergency escorted trip requests.Amended by Mass Register Issue 1334, eff. 3/10/2017.