7 C.F.R. § 1753.49
Current through September 30, 2024
Documents Required To Closeout Construction Contract
[RUS Form 515]
| RUS Form No. | Description | No. of copies prepared by | Distribution | ||
| Contractor | Engineer | Borrower | Contractor | ||
| 724 | Final Inventory-Certificate of Completion | 2 | 1 | 1 | |
| 724a | Final Inventory-Assembly Units | 2 | 1 | 1 | |
| None | Contractor's Bond Extension (send to RUS when required) | (3) | (to RUS) | (to RUS) | |
| 281 | Tabulation of Materials Furnished by Borrower | 2 | 1 | 1 | |
| 213 | Certificate-"Buy American" | 1 | 1 | ||
| None | Listing of Construction Change Orders | 1 | 1 | ||
| 224 | Waiver and Release of Lien (from each supplier) | 1 | 1 | ||
| 231 | Certificate of Contractor | 1 | 1 | ||
| 527 | Final Statement of Construction | 2 | 1 | 1 | |
| None | Reports on Results of Acceptance Tests | 1 | 1 | 1 | |
| None | Set of Final Staking Sheets | 1 | 1 | ||
| None | Tabulation of Staking Sheets | 1 | 1 | ||
| None | Correction Summary (legible copy) | 1 | 1 | ||
| None | Treated Forest Products Inspection Reports or Certificates of Compliance (prepared by inspection company or supplier) | 1 | |||
| None | Final Key Map (when applicable) | 1 | 1 | ||
| None | Final Central Office Area and Town Maps | 1 | 1 | ||
Step-by-Step Procedure for Closeout of Construction Contract
[RUS Form 515]
| Sequence | By | Procedure | |
| Step No. | When | ||
| 1 | Upon Completion of Construction | Borrower's Engineer | Prepares the following: a set of Detail Maps and a set (when applicable) of Key Maps which show in red the work done under the 515 contract; a Tabulation of Staking Sheet; and a tentative Final Inventory, RUS Forms 724 and 724a. |
| 2 | After acceptance tests made | Borrower's Engineer | Forwards letter to the borrower with copies to the GFR stating that the project is ready for final inspection. Schedules inspection date. |
| 3 | Upon receipt of letter from Borrower's Engineer | GFR | Advises borrower whether attending the final inspection will be possible. |
| 4 | By inspection date | Borrower's Engineer | Obtains and makes available the following documents: a set of "as constructed" detail maps and (when applicable) "as built" key maps; a list of construction change orders; the final staking sheets; the tabulation staking sheets; the treated forest products inspection reports or certificates of compliance; the tentative final inventory, RUS Forms 724 and 724a; the tentative tabulation, RUS Form 231 (if borrower furnished part of material); and, a report of results of acceptance tests. |
| 5 | During inspection | Borrower's Engineer | Issues instructions to contractor covering corrections to be made in construction as a result of inspection. |
| 6 | During inspection | Contractor | Corrects construction on basis of instructions from the borrower's engineer. The corrections should proceed closely behind the inspection in order that the borrower's engineer can check the corrections before leaving the system. |
| 7 | During inspection | Borrower's Engineer | Inspects and approves corrected construction. Marks inspected areas on the key map, if available, otherwise on the detail maps. |
| 8 | Upon completion of inspection | Borrower's Engineer | Prepares or obtains all the closeout documents listed in Table 3. |
| 9 | After signing final inventory | Borrower | Prepares and submits to RUS the engineer's certifications of completion and a Financial Requirement Statement, RUS Form 481, requesting amount necessary to make final payment due under contract. |
| 10 | On receipt of final advance | Borrower | Promptly forwards check for final payment to contractor. |
| 11 | During subsequent loan fund audit review following final payment | RUS Field Accountant | Examines borrower's construction records for compliance with the construction contract and Subpart F, and examines RUS Form 281 (Tabulation of Materials Furnished by Borrower) if any, for appropriate costs. |
7 C.F.R. §1753.49