Section 302-11.404 - What controls must we establish for paying allowances for expenses incurred in connection with residence transactions?When paying allowances for expenses incurred in connection with residence transactions, you must:
(a) Determine who will authorize and approve residence transactions expenses on the employee's travel authorization;(b) Determine who will review applications for reimbursement of residence transaction expenses;(c) Determine who will authorize extensions beyond the 1-year limitation for completing sales and purchase or lease termination transactions, under §§ 302-11.420 and 302-11.421;(d) Prescribe a claim application form which meets your internal administrative requirements;(e) Require employees to submit a travel claim with appropriate documentation to support the payment of the expenses claimed, which must include as a minimum; (2) The purchase agreement,(3) Property settlement documents,(4) Loan closing statements, and(5) Invoices or receipts for other bills paid; and(f) Require employees to submit travel claims to the employee's old official station for review and approval of the claim unless agency review and approval functions are performed elsewhere except as provided in § 302-11.405.FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011