Section 301-70.102 - What governing policies must we establish for authorization and payment of transportation expenses?You must establish policies and procedures governing:
(a) Who will determine what method of transportation is more advantageous to the Government;(b) Who will approve any of the following: (1) Use of other than coach class accommodations under § 301-10.103 of this chapter;(2) Use of a special-reduced fare or reduced group or charter fare;(3) Use of an extra-fare train service under § 301-10.160;(5) Use of a foreign ship;(6) Use of a foreign air carrier;(c) When you will: (1) Require the use of a Government vehicle;(2) Allow the use of a Government vehicle; and(3) Prohibit the use of a Government vehicle;(d) When you consider the use of a POV advantageous to the Government, such as travel to and from common carrier terminals or to the TDY location. When determining whether the use of a POV to a TDY location is the most advantageous method of transportation, you must consider the total cost of using a POV as compared to the total cost of using a rental vehicle, including rental costs, fuel, taxes, parking (at a common carrier terminal-not to exceed the cost of taxi or transportation network company fare, etc.), and any other relevant costs;(e) Procedures for claiming POV reimbursement;(f) Procedures for allowing the use of a special conveyance (e.g., taxis, TNCs, innovative mobility technology companies, or commercially rented vehicles), taking into account the requirements of §301-10.450;(g) What procedures an employee must follow when the employee travels by an indirect route or interrupts travel by a direct route;(h) Whether to reimburse the full amount of transportation costs and in conjunction with TDY or only the amount by which transportation costs exceed the employee's normal costs for transportation between:(1) Office or duty point and another place of business;(2) Places of business; or(3) Residence and place of business other than office or duty point;(i) Develop and issue internal guidance on what specific mission criteria justify use of other than coach class under § 301-10.103(a)(9) and the use of other than the least expensive compact car available under § 301-10.450(c). The justification criteria shall be noted on the traveler's authorization.(j) Develop and publish internal guidance regarding what constitutes a rest period upon arrival at a temporary duty location; and(k) Develop and publish internal guidance regarding when coach class seating upgrade fees will be authorized as advantageous to the Government and reimbursed (see § 301-10.121).FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998, as amended by FTR Amdt. 2005-03, 70 FR 28460 , May 18, 2005; FTR Amdt. 2009-06, 74 FR 55149 , Oct. 27, 2009; FTR Amdt. 2010-02, 75 FR 24436 , May 5, 2010; FTR Amdt. 2010-07, 75 FR 72967 , Nov. 29, 2010; FTR Amdt. 2015-03, 80 FR 27261 , May 13, 2015; FTR Amdt. 2017-01, 83 FR 604 , Jan. 5, 2018; FTR Case 2020-300-1, 87 FR 55706 , Sept. 12, 2022 83 FR 604 , 2/20/2018; 87 FR 55706 , 10/12/2022; 89 FR 12252 , 4/16/2024