41 C.F.R. § 301-12.1
Current through September 30, 2024
When the following items have been authorized or approved by your agency, they will be reimbursed as a miscellaneous expense. Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of such expenses include, but are not limited to the following:
| General expenses | Fees to obtain money | Special expenses of foreign travel |
| Baggage expenses as described in § 301-12.2. | Fees for travelers checks | Commissions on conversion of foreign currency. |
| Services of guides, interpreters, and drivers. | Fees for money orders | Passport and/or visa fees, including fees for a physical examination if one is required to obtain a passport and/or visa and such examination could not be obtained at a Government facility. Reimbursement for such fees may include travel and transportation costs to the passport/visa issuing office if located outside the local commuting area of the employee's official station and the traveler's presence at that office is mandatory. |
| Services of an attendant as described in § 301-13.3. | ||
| Use of computers, printers, faxing machines, and scanners. | Fees for certified checks | Costs of photographs for passports and visas. |
| Services of typists, data processors, or stenographers. | Transaction fees for use of automated teller machines (ATMs)-Government contractor-issued charge card | Foreign country exit fees. |
| Services of an attendant as described in § 301-13.3. | Costs of birth, health, and identity certificates. | |
| Storage of property used on official business. | Charges for inoculations that cannot be obtained through a Federal dispensary. | |
| Hire of conference center room or hotel room for official business. | ||
| Official telephone calls/service (see note). | ||
| Faxes, telegrams, cablegrams, or radiograms. | ||
| Lodging taxes as prescribed in § 301-11.27. | ||
| Laundry, cleaning and pressing of clothing expenses as prescribed in § 301-11.31. | ||
| Energy surcharge and lodging resort fee(s) (when such fee(s) is/are not optional). |
41 C.F.R. §301-12.1
Note to § 301-12.1: You should use Government provided services for all official communications. When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency.