Statutes, codes, and regulations
Code of Federal Regulations
Title 41 - PUBLIC CONTRACTS AND PROPERTY MANAGEMENTSubtitle C - FEDERAL PROPERTY MANAGEMENT REGULATIONS SYSTEMChapter 102 - FEDERAL MANAGEMENT REGULATIONSubchapter B - PERSONAL PROPERTYPart 102-37 - DONATION OF SURPLUS PERSONAL PROPERTYSubpart A - GENERAL PROVISIONS
DONATION OVERVIEW
Section 102-37.70 - How should a transferee account for the receipt of a larger or smaller number of items than approved by GSA on the SF 123?

41 C.F.R. § 102-37.70

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Current through October 31, 2024
Section 102-37.70 - How should a transferee account for the receipt of a larger or smaller number of items than approved by GSA on the SF 123?

When the quantity of property received doesn't agree with that approved by GSA on the SF 123, the transferee should handle the overage or shortage as follows:

If . . .And . . .Then . . .
(a) More property is received than was approved by GSA for transferThe known or estimated acquisition cost of the line item(s) involved is $500 or moreSubmit a SF 123 for the difference to GSA (Identify the property as an overage and include the original transfer order number.) 1
(b) Less property is received than was approved by GSA for transferThe acquisition cost of the missing item(s) is $500 or moreSubmit a shortage report to GSA, with a copy to the holding agency.1
(c) The known or estimated acquisition cost of the property is less than $500Annotate on your receiving and inventory records, a description of the property, its known or estimated acquisition cost, and the name of the holding agency.

1 Submit the SF 123 or shortage report to the GSA approving office within 30 calendar days of the date of transfer.

41 C.F.R. § 102-37.70