Table 1 to Paragraph (c)(1)-Basic Administrative Metadata
Metadata label | Description | Requirement level |
Identifier: File Name | The complete name of the computer file, including its extension | Mandatory (file names are an inherent attribute of each file so there is no need to embed them as an element of metadata). |
Identifier: Record ID | The unique identifier assigned by an agency or a records management system. 36 CFR 1236.20(b)(1) requires that agencies assign unique identifiers to each record | Mandatory. |
Identifier: Records Schedule Item # | The number assigned to the agency records schedule or GRS item to which the record belongs | Mandatory. |
Relation: Has Part | A related record that is either physically or logically required in order to form a complete record. Mixed-media files that contain records on multiple media types must use this element to identify all components | Mandatory if a record includes multiple parts, such as the component parts of a case file or mixed-media file. |
Relation: Is Part Of | A related record or file in which the described record is physically or logically included. Use this element to indicate that a record is a component of a mixed-media file | Mandatory if file is a component of a multi-part record. |
Table 2 to Paragraph (c)(2)-Access and Use Restrictions Administrative Metadata
Metadata label | Required fields | Description | Requirement level |
Access Restrictions | Access Restriction Status | Indicate whether or not there are access restrictions on the record | Mandatory. |
Specific Access Restriction | Specific access restrictions on the record, based on national security considerations, donor restrictions, court orders, and other statutory or regulatory provisions, including Privacy Act and Freedom of Information Act (FOIA) exemptions | Mandatory if access restriction exists | |
Use Restrictions | Use Restriction Status | Indicate whether or not there are use restrictions on the record | Mandatory. |
Specific Use Restriction | The type of use restrictions on the record, based on copyright, trademark, service mark, donor, or statutory provisions | Mandatory if use restriction exists. | |
Rights: Rights Holder | A person or organization owning or managing intellectual property rights relating to the record | Mandatory if there is a rights holder. |
Table 3 to Paragraph (d)-Descriptive Metadata Table
Metadata label | Description | Requirement level |
Title | A name given to the source record. If a name does not exist, the mandatory metadata element Identifier: Record ID serves as the title for the record | Mandatory. |
Description | A narrative description of the content of the record, including abstracts of documents | Mandatory. |
Creator | The agent (person, agency, other organization, etc.) primarily responsible for creating the source record | Mandatory. |
Date: Creation Date | The date or date range indicating when the source record met the definition of a Federal record | Mandatory. |
Source Type | The medium of the source record that was scanned to create a digital still image | Mandatory. |
Source Dimensions | The dimensions of the source record (including unit of measure) | Mandatory. |
Table 4 to Paragraph (e)(1)-Technical Metadata-Image Table
Metadata label | Definition | Requirement level |
Date Time Created | The date or date-and-time the digital image was created | Mandatory. |
Image Width | The width of the digital image, i.e., horizontal or X dimension, in pixels | Mandatory. |
Image Height | The height of the digital image, i.e., vertical or Y dimension, in pixels | Mandatory. |
Color Space | The name of the International Color Consortium (ICC) profile used | Mandatory. |
Bits Per Sample | Number of bits per component | Mandatory. |
Samples Per Pixel | The number of components per pixel. Usually, 1 for grayscale images and 3 for RGB images | Mandatory. |
Table 5 to Paragraph (e)(2)-Technical Metadata-Process Table
Metadata label | Definition | Requirement level |
Scanner Make and Model | The manufacturer and model of the scanner used to create the image | Mandatory if using a scanner. |
Digital Camera Make and Model | The manufacturer and model of the digital camera used to create the image | Mandatory if using a digital camera. |
Software Name and Version | The name and version of the software used to capture the image | Mandatory if using scanning software. |
Table 6 to Paragraph (e)(3)-Technical Metadata-Checksum Table
Fixity metadata label | Description | Requirement level |
Message Digest Algorithm | The specific algorithm used to construct the message digest for the digital object or bitstream | Mandatory if using checksums as described in § 1236.42(e)(1) . |
Message Digest (checksum) | The output of Message Digest Algorithm | Mandatory if using checksums as described in § 1236.42(e)(1) . |
36 C.F.R. §1236.54