Section 490.205 - Reporting requirements(a) Any State subject to the requirements of this subpart must file an annual report for each State fleet on or before the December 31 after the close of the model year, beginning with model year 1997. The State annual report may consist of a single State report or separately prepared State agency reports.(b) The report shall include the following information:(1) Number of new light duty motor vehicles acquired for the fleet by a State during the model year;(2) Number of new light duty alternative fueled vehicles that are required to be acquired during the model year;(3) Number of new light duty alternative fueled vehicle acquisitions by the State during the model year;(4) Number of alternative fueled vehicle credits applied towards acquisition requirements pursuant to § 490.505 ;(5) For each new light duty alternative fueled vehicle acquisition- (i) Vehicle make and model;(iii) Vehicle identification number;(iv) An indication of whether the vehicle is a dedicated vehicle or a dual fueled vehicle;(v) Type(s) of alternative fuel on which the vehicle is capable of operating;(vi) Acquisition date; and(vii) If the annual report shows that the State fleet did not satisfy its alternative fueled vehicle acquisition mandate, an indication of whether the fleet intends to submit a request for exemption under § 490.204 ; and(6) Number of light duty alternative fueled vehicles acquired by municipal and private fleets during the model year under an approved Light Duty Alternative Fueled Vehicle Plan (if applicable).(c) If banked alternative fueled vehicle credits are applied towards a State's alternative fueled vehicle acquisition requirements pursuant to § 490.505 , or if allocation of alternative fueled vehicle credits is sought under subpart F of this part, then a credit activity report, as described in § 490.508 , must be included with the annual report submitted under this section.(d) Records shall be maintained and retained for a period of three years.(e) All reports, marked "Annual Report," shall be sent to the Office of Energy Efficiency and Renewable Energy, U.S. Department of Energy, EE-33, 1000 Independence Ave., SW., Washington, DC, 20585, or such other address as DOE may provide by notice in the FEDERAL REGISTER.61 FR 10653, Mar. 14, 1996, as amended at 79 FR 15903 , Mar. 21, 2014