Cal. Code Regs. tit. 5 § 58508

Current through Register 2025 Notice Reg. No. 2, January 10, 2025

Section 58508 - Refunds

(a) A community college district governing board shall refund upon request any enrollment fee paid by a student pursuant to section 58501 for program changes made during the first two weeks of instruction for a primary term-length course, or by the 10 percent point of the length of the course for a short-term course.

(b) A student shall be allowed at least two weeks from the final qualifying date of the program change specified in subdivision (a) to request an enrollment fee refund.

(c) A community college district shall not refund any enrollment fee paid by a student for program changes made after the first two weeks of instruction for a primary term-length course, or after the 10 percent point of the length of the course for a short-term course, unless the program change is a result of action by the district to cancel or reschedule a class or to drop a student pursuant to subdivision (l) of section 55003 where the student fails to meet a prerequisite.

(d) When refunding an enrollment fee pursuant to subdivision (a), a community college district may retain once each semester or quarter an amount not to exceed $10.00.

(e) If the district has adopted a withdrawal policy pursuant to section 55024, any student who is a member of an active or reserve United States military service, and who has withdrawn from courses due to military orders, may file a petition with the district requesting refund of the enrollment fee. The district shall refund the entire fee unless academic credit has been awarded.

(f) Prior to refunding any enrollment fee or tuition, the district may determine if the student received federal Title IV funds during the term of enrollment. If funds were received, the refund may be held for up to 30 days while the district determines if any institutional or student return to the federal Title IV programs is due under Section 485 of the Higher Education Amendments of 1998, P.L. 105-244. If a return is deemed to be required, the amount of enrollment fee refund may first be used to meet any return obligation of the district and, if an amount of enrollment fee refund remains after the district obligation has been met, that amount may be used to meet any return obligation of the student. If an enrollment fee refund amount remains after all return obligations have been met, the student shall receive the remainder.

Cal. Code Regs. Tit. 5, § 58508

1. New section filed 9-5-84; effective upon filing pursuant to Government Code section 11346.2(d) (Register 84, No. 36).
2. Amendment filed 3-4-91 by Board of Governors of California Community Colleges with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted to OAL for printing only pursuant to Education Code Section 70901.5(b).
3. New subsection (d) filed 5-20-91 and submitted to OAL on 5-24-91 for printing only pursuant to Education Code section 70901.5; operative 6-19-91 (Register 91, No. 31).
4. Amendment of subsection (b) filed 3-26-92; operative 4-24-92 (Register 92, No. 17).
5. Amendment of section and NOTE filed 2-24-93; operative 3-26-93 (Register 93, No. 9).
6. New subsection (b), subsection redesignation, and amendment of subsection (c) and NOTE filed 5-25-94; operative 6-24-94. Submitted to OAL for printing only (Register 94, No. 22).
7. Amendment of subsections (b), (d) and (e) filed 9-6-94; operative 10-6-94. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 94, No. 38).
8. Editorial correction of HISTORY 2 (Register 95, No. 23).
9. Amendment of section and NOTE filed 8-30-2000; operative 9-29-2000. Submitted to OAL for printing only (Register 2000, No. 35).
10. Change without regulatory effect amending subsections (a)-(e) filed 3-15-2006 pursuant to section 100, title 1, California Code of Regulations. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2006, No. 17).
11. Amendment of subsections (c) and (e) filed 5-16-2008; operative 6-15-2008. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2008, No. 21).

Note: Authority cited: Sections 66700, 70901 and 76300, Education Code. Reference: Section 76300, Education Code.

1. New section filed 9-5-84; effective upon filing pursuant to Government Code section 11346.2(d) (Register 84, No. 36).
2. Amendment filed 3-4-91 by Board of Governors of California Community Colleges with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted to OAL for printing only pursuant to Education Code Section 70901.5(b).
3. New subsection (d) filed 5-20-91 and submitted to OAL on 5-24-91 for printing only pursuant to Education Code section 70901.5; operative 6-19-91 (Register 91, No. 31).
4. Amendment of subsection (b) filed 3-26-92; operative 4-24-92 (Register 92, No. 17).
5. Amendment of section and Note filed 2-24-93; operative 3-26-93 (Register 93, No. 9).
6. New subsection (b), subsection redesignation, and amendment of subsection (c) and Note filed 5-25-94; operative 6-24-94. Submitted to OAL for printing only (Register 94, No. 22).
7. Amendment of subsections (b), (d) and (e) filed 9-6-94; operative 10-6-94. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 94, No. 38).
8. Editorial correction of History 2 (Register 95, No. 23).
9. Amendment of section and Note filed 8-30-2000; operative 9-29-2000. Submitted to OAL for printing only (Register 2000, No. 35).
10. Change without regulatory effect amending subsections (a)-(e) filed 3-15-2006 pursuant to section 100, title 1, California Code of Regulations. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2006, No. 17).
11. Amendment of subsections (c) and (e) filed 5-16-2008; operative 6-15-2008. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2008, No. 21).