Statutes, codes, and regulations
California Code Of Regulations
Title 5 - EducationDivision 6 - California Community CollegesChapter 10 - Community College AdministrationSubchapter 2.5 - Retention and Destruction of Records
Article 2 - Period of Retention
Section 59026 - Retention Period

Cal. Code Regs. tit. 5 § 59026

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Current through Register 2024 Notice Reg. No. 50, December 13, 2024
Section 59026 - Retention Period
(a) Generally, a Class 3-Disposable record, unless otherwise specified in this Subchapter, should be destroyed during the third college year after the college year in which it originated (e.g., 1993-94 plus 3 = 1996-97). Federal programs, including various student aid programs, may require longer retention periods and such program requirements shall take precedence over the requirements contained herein.
(b) With respect to records basic to an audit, a Class 3-Disposable record shall not be destroyed until after the third July 1 succeeding the completion of the audit required by Education Code Section 84040 or of any other legally required audit, or that period specified by Section 59118, or after the ending date of any retention period required by any agency other than the State of California, whichever date is later.
(c) With respect to continuing records, a continuing record shall not be destroyed until the third year after it has been classified as Class 3-Disposable.

Cal. Code Regs. Tit. 5, § 59026

1. Amendment filed 11-4-77; effective thirtieth day thereafter (Register 77, No. 45).
2. Amendment filed 4-27-83; effective thirtieth day thereafter (Register 83, No. 18).
3. Amendment of subsection (b) filed 3-7-85; effective thirtieth day thereafter (Register 85, No. 10).
4. Amendment filed 3-4-91 by Board of Governors of California Community Colleges with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted to OAL for printing only pursuant to Education Code Section 70901.5(b).
5. Editorial correction of printing error in subsection (a) (Register 91, No. 43).
6. Amendment filed 10-25-91; operative 11-24-91 (Register 92, No. 9).
7. Amendment of subsection (a) filed 9-6-94; operative 10-6-94. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 94, No. 38).
8. Editorial correction of HISTORY 4 (Register 95, No. 29).

Note: Authority cited: Sections 66700, 70901, 71020.5 and 84500, Education Code. Reference: Section 70901, Education Code.

1. Amendment filed 11-4-77; effective thirtieth day thereafter (Register 77, No. 45).
2. Amendment filed 4-27-83; effective thirtieth day thereafter(Register 83, No. 18).
3. Amendment of subsection (b) filed 3-7-85; effective thirtieth day thereafter (Register 85, No. 10).
4. Amendment filed 3-4-91 by Board of Governors of California Community Colleges with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted to OAL for printing only pursuant to Education Code Section 70901.5(b).
5. Editorial correction of printing error in subsection (a) (Register 91, No. 43).
6. Amendment filed 10-25-91; operative 11-24-91 (Register 92, No. 9).
7. Amendment of subsection (a) filed 9-6-94; operative 10-6-94. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 94, No. 38).
8. Editorial correction of History 4 (Register 95, No. 29).