Cal. Code Regs. tit. 5 § 59020

Current through Register 2024 Notice Reg. No. 36, September 6, 2024

Section 59020 - Definition of Records

(a) For purposes of this subchapter, "records" means all records, maps, books, papers, data processing output, and electronic documents that a Community College district is required by law to prepare or retain by law or official duty. "Records" includes "student records" as defined in section 76210 of the Education Code.

(b) The following documents are not "records" and may be destroyed at any time:

(1) Additional copies of documents beyond the original or one copy. (A person receiving a duplicated copy need not retain it.)

(2) Correspondence between district employees that does not pertain to personnel matters or constitute a student record.

(3) Advertisements and other sales material received.

(4) Textbooks used for instruction, and other instructional materials, including library books, pamphlets and magazines.

Cal. Code Regs. Tit. 5, § 59020

1. New chapter 2.5 (sections 59020-59029) filed 10-8-76; effective thirtieth day thereafter (Register 76, No. 41).
2. Amendment of section and NOTE filed 11-4-77; effective thirtieth day thereafter (Register 77, No. 45).
3. Amendment filed 4-27-83; effective thirtieth day thereafter (Register 83, No. 18).
4. Amendment filed 3-4-91 by Board of Governors of California Community Colleges with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted to OAL for printing only pursuant to Education Code Section 70901.5(b).
5. Editorial correction of HISTORY 4 (Register 95, No. 29).
6. Amendment of section and NOTE filed 10-10-2001; operative 11-9-2001. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2001, No. 41).
7. Change without regulatory effect amending subsection (a) filed 3-15-2006 pursuant to section 100, title 1, California Code of Regulations. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2006, No. 17).

Note: Authority cited: Sections 66700, 70901 and 76220, Education Code. Reference: Sections 76210 and 76220, Education Code.

1. New chapter 2.5 (sections 59020-59029) filed 10-8-76; effective thirtieth day thereafter (Register 76, No. 41).
2. Amendment of section and Note filed 11-4-77; effective thirtieth day thereafter (Register 77, No. 45).
3. Amendment filed 4-27-83; effective thirtieth day thereafter (Register 83, No. 18).
4. Amendment filed 3-4-91 by Board of Governors of California Community Colleges with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted to OAL for printing only pursuant to Education Code Section 70901.5(b).
5. Editorial correction of History 4 (Register 95, No. 29).
6. Amendment of section and Note filed 10-10-2001; operative 11-9-2001. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2001, No. 41).
7. Change without regulatory effect amending subsection (a)filed 3-15-2006 pursuant to section 100, title 1, California Code of Regulations. Submitted to OAL for printing only pursuant to Education Code section 70901.5 (Register 2006, No. 17).