Section 30023 - In Lieu Test Scores; Grace Period(a) All entitlement and competitive Cal Grant A and B applicants, including for the California Community College Expanded Entitlement Program, shall submit a grade point average pursuant to section 30007, 30008 or 30026. (1) A student who does not have a grade point average pursuant to section 30007 or 30008 or whose grade point average is more than 5 years old may submit a test score from the General Educational Development test (GED), the American College Test (ACT) or the Scholastic Aptitude Test (SAT).(2) It is the responsibility of the applicant to have a grade point average or test score reported.(b) A standardized test score for each approved test shall be converted to an equivalent grade point average by the Commission using the national distribution of test scores as compared to the distribution of grade point averages on a 0.00 to 4.00 scale. The grade point equivalencies shall be calculated based upon research from the testing agency for each approved test.(c) The Commission may, on a case-by-case basis, accept the submission of grade point average(s) from an applicant or reporting institution after the March 2 or September 2 deadline if, in the opinion of the Executive Director, circumstances beyond the control of the applicant delayed or prevented the timely submission of the grade point average(s) by the applicant or reporting institution(s) by the March 2 or September 2 deadline. (1) Such circumstances must be shown by a certification: (i) from the reporting institution of the circumstances beyond the control of the applicant that delayed or prevented the timely submission of the grade point average by the reporting institution by the March 2 or September 2 deadline; (ii) from the applicant or reporting institution with proof that the grade point average was originally mailed by the applicant or reporting institution before the deadline; or (iii) from the applicant with a written description, under penalty of perjury, of the facts showing that circumstances beyond the control of the applicant delayed or prevented the timely submission of the grade point average.(2) In the case of an application for an entitlement award under Education Code sections 69434, 69435, 69435.3, or 69436, any request to accept grade point average(s) after the March 2 deadline shall be submitted or postmarked no later than May 16 (seventy-five (75) days after the March 2 deadline) and the computed grade point average(s) and certification specified in subsection (1) shall be included with the request. No later than April 16 (forty-five (45) days after the March 2 deadline), the Commission shall inform students who are potentially eligible for entitlement awards based on application information the Commission has received, that their grade point average(s) had not been received by the Commission by the March 2 deadline, and shall notify them that they have until May 16 (75 days from the March 2 deadline) to request the Commission to accept their late grade point average(s) on the conditions specified above, including the submission of the certification specified in subsection (1).(3) In the case of an application for California Community College Expanded Entitlement Program awards under Education Code section 69435.5 any request to accept grade point average(s) after the September deadline shall be submitted or postmarked no later than September 22 (twenty (20) days after the September 2 deadline) and the computed grade point average(s) and the certification specified in subsection (1) shall be included with the request.(4) In the case of an application for a competitive grant award under Education Code sections 69437, 69437.3, or 69437.6, any request to the Executive Director to accept grade point average(s) after the March 2 or September 2 deadline shall be submitted or postmarked no later than March 22 or September 22 (twenty (20) days after the March 2 or September 2 deadline) and the computed grade point average(s) and the certification specified in subsection (1) shall be included with the request.(5) Pursuant to Government Code section 6707, in such cases where a deadline identified in this section falls upon a Saturday, Sunday, or state holiday, the request for late submittal must be postmarked or received by the Commission by the following business day.(d) Applicants or officials who submit a timely but incomplete or incorrect grade point average shall have a grace period of ten (10) days after the mailing of notice by the Commission to file a corrected or completed grade point average. A corrected or completed submission postmarked within the 10 day period shall be deemed to comply with this requirement.Cal. Code Regs. Tit. 5, § 30023
1. New section filed 1-16-2001 as an emergency; operative 1-16-2001 (Register 2001, No. 3). A Certificate of Compliance must be transmitted to OAL by 5-16-2001 or emergency language will be repealed by operation of law on the following day.
2. Editorial correction of HISTORY 1 (Register 2001, No. 20).
3. New section refiled 5-15-2001 as an emergency; operative 5-16-2001 (Register 2001, No. 20). A Certificate of Compliance must be transmitted to OAL by 9-13-2001 or emergency language will be repealed by operation of law on the following day.
4. Certificate of Compliance as to 5-15-2001 order, including the addition of a subsection designator for each paragraph and amendment of newly designated subsection (c), transmitted to OAL 7-25-2001 and filed 8-13-2001 (Register 2001, No. 33).
5. New subsection (c)(1) filed 10-26-2006 as an emergency; operative 10-26-2006 (Register 2006, No. 43). A Certificate of Compliance must be transmitted to OAL by 2-23-2007 or emergency language will be repealed by operation of law on the following day.
6. Reinstatement of section as it existed prior to 10-26-2006 emergency amendment by operation of Government Code section 11346.1(f) (Register 2007, No. 12).
7. Amendment of subsection (c), new subsections (c)(1)-(4) and amendment of NOTE filed 5-11-2007; operative 5-11-2007 pursuant to Government Code section 11343.4 (Register 2007, No. 19).
8. Amendment of section heading filed 8-9-2010 as an emergency; operative 8-9-2010 (Register 2010, No. 33). A Certificate of Compliance must be transmitted to OAL by 2-7-2011 or emergency language will be repealed by operation of law on the following day.
9. Amendment of section heading refiled 1-20-2011 as an emergency; operative 1-20-2011 (Register 2011, No. 3). A Certificate of Compliance must be transmitted to OAL by 4-20-2011 or emergency language will be repealed by operation of law on the following day.
10. Reinstatement of section heading as it existed prior to 8-9-2010 emergency amendment by operation of Government Code section 11346.1(f) (Register 2011, No. 20).
11. Governor Newsom issued Executive Order N-65-20 (2019 CA EO 65-20), dated May 19, 2020, which temporarily changed certain grade point average verification requirements for Cal Grants applicants, due to the COVID-19 pandemic.
12. Amendment of subsections (a)-(a)(1) and (c)(2), new subsection (c)(3), subsection renumbering and amendment of newly designated subsections (c)(4)-(5) and NOTE filed 2-9-2023; operative 4-1-2023 (Register 2023, No. 6). Note: Authority cited: Sections 69432.9(c) and 69433.7, Education Code. Reference: Sections 69432.9(c), 69434, 69435, 69435.3, 69435.5, 69436, 69437, 69437.3 and 69437.6, Education Code.
1. New section filed 1-16-2001 as an emergency; operative 1-16-2001 (Register 2001, No. 3). A Certificate of Compliance must be transmitted to OAL by 5-16-2001 or emergency language will be repealed by operation of law on the following day.
2. Editorial correction ofHistory1 (Register 2001, No. 20).
3. New section refiled 5-15-2001 as an emergency; operative 5-16-2001 (Register 2001, No. 20). A Certificate of Compliance must be transmitted to OAL by 9-13-2001 or emergency language will be repealed by operation of law on the following day.
4. Certificate of Compliance as to 5-15-2001 order, including the addition of a subsection designator for each paragraph and amendment of newly designated subsection (c), transmitted to OAL 7-25-2001 and filed 8-13-2001 (Register 2001, No. 33).
5. New subsection (c)(1) filed 10-26-2006 as an emergency; operative 10-26-2006 (Register 2006, No. 43). A Certificate of Compliance must be transmitted to OAL by 2-23-2007 or emergency language will be repealed by operation of law on the following day.
6. Reinstatement of section as it existed prior to 10-26-2006 emergency amendment by operation of Government Code section 11346.1(f) (Register 2007, No. 12).
7. Amendment of subsection (c), new subsections (c)(1)-(4) and amendment of Note filed 5-11-2007; operative 5-11-2007 pursuant to Government Code section 11343.4 (Register 2007, No. 19).
8. Amendment of section heading filed 8-9-2010 as an emergency; operative 8-9-2010 (Register 2010, No. 33). A Certificate of Compliance must be transmitted to OAL by 2-7-2011 or emergency language will be repealed by operation of law on the following day.
9. Amendment of section heading refiled 1-20-2011 as an emergency; operative 1-20-2011 (Register 2011, No. 3). A Certificate of Compliance must be transmitted to OAL by 4-20-2011 or emergency language will be repealed by operation of law on the following day.
10. Reinstatement of section heading as it existed prior to 8-9-2010 emergency amendment by operation of Government Code section 11346.1(f)(Register 2011, No. 20).
11. Governor Newsom issued Executive Order N-65-20 (2019 CA EO 65-20), dated May 19, 2020, which temporarily changed certain grade point average verification requirements for Cal Grants applicants, due to the COVID-19 pandemic.
12. Amendment of subsections (a)-(a)(1) and (c)(2), new subsection (c)(3), subsection renumbering and amendment of newly designated subsections (c)(4)-(5) and Note filed 2-9-2023; operative 4/1/2023 (Register 2023, No. 6).