Statutes, codes, and regulations
California Code Of Regulations
Title 25 - Housing and Community DevelopmentDivision 1 - Housing and Community DevelopmentChapter 7 - Department of Housing and Community Development ProgramsSubchapter 8 - California Housing Rehabilitation Program
Article 4 - Program Operations
Section 7695 - Reporting and Inspections

Cal. Code Regs. tit. 25 § 7695

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Current through Register 2024 Notice Reg. No. 18, May 3, 2024
Section 7695 - Reporting and Inspections
(a) No later than 60 days after the end of each fiscal year, the sponsor shall report to the department on form HCD 781, "California Housing Rehabilitation Program Rental Component, Annual Report," dated 12/89, as set forth in subsection (b). This form is provided by the department.

HCD 781 12/89

CALIFORNIA HOUSING REHABILITATION PROGRAM

RENTAL COMPONENT

ANNUAL REPORT

Sponsor: __________________________________________________

Project Name: ________________________________________

Project Address: _____________________________________________

Contract Number: ________________________________________

I hereby submit the following items for the fiscal year beginning __________ and ending __________.

[ ] CHRP Interest Payment in the amount of $ _______.

[ ] Principal Prepayment in the amount of $ _______.

[ ] Residual Receipts Payment in the amount of $ _______

[ ] Financial Statement.

[ ] Income & Expense Statements (plus attachments).

[ ] Report on Account Balances.

[ ] Management Report) plus attachments.

[ ] Copy of current Hazard Insurance Policy.

CERTIFICATION: I hereby certify that I am responsible for the above submittals and, furthermore, to the best of my knowledge, the information included is true and complete.

By: ___________________________

Signature

______________________________

Name and Title

______________________________________________________
DatePhone Number

At: ___________________________

City

Contract No.: __________

Fiscal Year: __________

A. PROJECT INCOME:
1.
a. Attach an Occupancy and Rent Schedule for all residential rents labeled A.1. using the format attached. (See example attached.) Also attach another schedule showing the nonresidential occupancy and rent schedules if CHRP money was used to rehabilitate the nonresidential portion of the building.
2. Report of Actual Annual Income:

Residential Income

Non-Residential Income

Total Income

a. Rental Income$ __________$ __________$ __________
b. Rent Subsidies$ __________$ __________$ __________
c. Laundry Income$ __________$ __________$ __________
d. Interest Income$ __________$ __________$ __________
e. Security Deposits Withheld$ __________$ __________$ __________
f. Other: __________$ __________$ __________$ __________
g. Total Income:$ __________$ __________$ __________

B. OPERATING EXPENSES: Attach a description of each expense and relevant invoices, payrolls, etc.

Residential +

Non- Residential =

Total

1. MANAGEMENT
a. Sponsor's Overhead$ __________$ ____________________
b. Contracted Management fee$ __________$ ____________________
c. Total Management$ __________$ __________$ ________
2. ADMINISTRATION
a. Marketing Expense$ __________$ ____________________
b. Audit$ __________$ ____________________
c. Legal$ __________$ ____________________
d. Miscellaneous$ __________$ ____________________
e. TOTAL$ __________$ __________$ ________
3. SPONSORS SALARIES AND BENEFITS
(include value of rent discounts)
a. On-/Off Site Manager$ __________$ ____________________
b. Assistant Manager$ __________$ ____________________
c. Assistant Manager$ __________$ ____________________
d. Grounds & Maintenance Personnel$ __________$ ____________________
e. Janitorial Personnel$ __________$ ____________________
f. Housekeepers$ __________$ ____________________
g. Service Staff$ __________$ ____________________
h. Other (specify)$ __________$ ____________________
i. TOTAL SALARIES AND BENEFITS$ __________$ __________$ ________
4. MAINTENANCE
a. Supplies$ __________$ ____________________
b. Elevator Maintenance$ __________$ ____________________
c. Pest Control$ __________$ ____________________
d. Grounds Contract$ __________$ ____________________
e. Painting & Decorating (Interior Only)$ __________$ ____________________
f. Other:$ __________$ ____________________
g. TOTAL MAINTENANCE$ __________$ __________$ ________
5. UTILITIES (Not paid for by tenants)
a. Trash Removal$ __________$ ____________________
b. Electricity$ __________$ ____________________
c. Water and Sewer$ __________$ ____________________
d. Gas$ __________$ ____________________
e. TOTAL$ __________$ __________$ ________
6. INSURANCE
a. Property and Liability Insurance$ __________$ __________$ ________
7. TAXES
a. Real Estate Taxes$ __________$ ____________________
b. Business Licenses$ __________$ ____________________
c. TOTAL TAXES$ __________$ __________$ ________
8. OTHER
a. Food$ __________$ ____________________
b. Support Services$ __________$ ____________________
c.$ __________$ ____________________
d.$ __________$ ____________________
e. TOTAL OTHER$ __________$ __________$ ________
9. DEPOSITS TO RESERVE ACCOUNT
a. Replacement Reserve$ __________$ ____________________
b. Operating Reserves$ __________$ ____________________
c. Other$ __________$ ____________________
d. TOTAL$ __________$ __________$ ________
10. DEBT SERVICE
a. CHRP (Attached)$ __________$ ____________________
b.$ __________$ ____________________
c.$ __________$ ____________________
d. TOTAL DEBT SERVICE$ __________$ __________$ ________
11. TOTAL OPERATING, RESERVE & DEBT SERVICE EXPENSES$ __________$ ________$ __________
C. PROJECT SUMMARY
1. Total Income (from A.1.g.)$ __________$ ________$ __________
2. Less Total Operating, Reserve & Debt Service Expenses (from B.11.)($ _________)($ ________)($ _________)
3. Net Cash Available for Distributions or Payments$ __________$ ________$ __________
4. Less Distribution
5. Less Loan Prepayments (Attached)
6. Less Incentive Payments
7. Residual Receipts (Attached)

D. REPORT ON ACCOUNT BALANCES:

(copies of Bank Statements should be attached.) Only complete the nonresidential summary if CHRP funds were used for any of the nonresidential rehabilitation. Copies of invoices or explanations supporting all withdrawals from the Replacement Reserve or Operating Reserve Accounts must be attached.

ResidentialBeginning BalanceBudgeted DepositsActual Deposits *WithdrawalsInterest Earned **Net Increase (Decrease)Ending Balance
1. Replacement Reserves:$ ________$ ________$ ________$ ________$ ________$ ________$ ________
2. Operating Reserves:______________________________________________________________________
3. Security Deposits:______________________________________________________________________
4. Operating Account:______________________________________________________________________
5.______________________________________________________________________

ResidentialBeginning BalanceBudgeted DepositsActual Deposits *WithdrawalsInterest Earned **Net Increase (Decrease)Ending Balance
1. Replacement Reserves:$ ________$ ________$ ________$ ________$ ________$ ________$ ________
2. Operating Reserves:______________________________________________________________________
3. Security Deposits:______________________________________________________________________
4. Operating Account:______________________________________________________________________
5.______________________________________________________________________
* "Actual Deposits" should reflect the same amount as shown under Section B. Operating Expenses, item 9.
** "Interest Earned" should reflect the same amount as shown under Section A. Project Income, item 2.d.

E. CHRP Interest Payment Summary

(1) Interest due on CHRP loan for this fiscal year___________________________$
(2) Less interest payment made on CHRP loan for this fiscal year (check attached)___________________________$
(3) Equals interest deferred for this fiscal year =___________________________$
(4) Plus interest deferred from previous fiscal years +___________________________$
(5) Less interest payment made on CHRP loan for prev. fiscal years (attached) -___________________________$
(6) Equals total outstanding CHRP interest owed HCD as of =___________________________$

F. MANAGEMENT REPORT: (Attach additional comments if necessary).
1. Describe any notice or citation for violation of local housing codes:
2. Describe any major purchases or maintenance work undertaken in the reporting year.
3. Describe any major repair or maintenance work still needed:
4. Number of evictions during the year? __________ Explain reasons for each eviction and show unit number for each
5. Determine vacancy rate:
(a) Total number of units:
(a) Total number of units: x 12 months = unit months
(b) Number of vacant units during the year:
(c) Number of months vacant:

(b) __________ x (c) __________ = __________ (d)

(d) __________ / (a) __________ = __________% vacancy rate

6. Describe the nature of vacancies that occurred:
7. Describe any problems which arose in filling vacancies and steps taken to address them.
8. How many names are currently on the waiting list? _____
9. Has the project experienced any problems with nonpayment of rent, bad debts, etc.? If so, describe and indicate steps taken to alleviate such problems.
10. Describe any additional management problems that occurred during the past fiscal year, and steps taken to solve management problems.
11. Have there been any changes in property management staff responsible for the project? If so, identify new staff and indicate their qualifications.
A.
1. Occupancy and Rent Schedule

(A)(B)(C)(D)(E)(F)(G)For CHRP Assisted Units
Unit Number Unit DsgntnUnit TypeMarket Rent (or Basic Rent)Approved CHRP RentSubsidy (if any) over CHRP RentTenant's Portion of RentNo. of Months OccupdTotal Rent Rec'd (BxE)Total Rent Sbsdy (CxE)Gross Hsehld IncomeNo. of Occupants

(c) At any time during the term of the loan and upon reasonable notice, the department may enter and inspect the physical premises and inspect all accounting records pertaining to the rehabilitation or operation of the rental housing development.
(d) The department may perform or cause to be performed audits of any and all phases of the sponsor's activities related to the project. At the department's request, the sponsor shall provide, at its own expenses, an audit of the financial condition of the project prepared by a certified public accountant.

Cal. Code Regs. Tit. 25, § 7695

1. New section filed 6-12-89 as an emergency pursuant to Health and Safety Code section 50668.5(g); operative 6-12-89 (Register 89, No. 24). A Certificate of Compliance must be transmitted to OAL within 120 days or the regulation will be repealed on 10-10-89. For history of former subchapter 8 (sections 7700-7714.5, not consecutive), see Register 85, No. 33.
2. New section refiled 10-6-89 as an emergency pursuant to Health and Safety Code section 50668.5(g) and Government Code section 11346.1(h); operative 10-10-89 (Register 89, No. 42). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed on 2-7-90.
3. New section refiled 2-5-90 as an emergency pursuant to Health and Safety Code section 50668.5(g) and Government Code section 11346.1(h); operative 2-7-90 (Register 90, No. 6). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed on 6-7-90.
4. Amendment of subsections (a)-(c) filed 3-5-90 as an emergency pursuant to Health and Safety Code section 50668.5(g); operative 3-5-90 (Register 90, No. 12). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed on 7-3-90.
5. Certificate of Compliance as to 2-5-90 and 3-5-90 orders including amendment of subsections (a) and (b) transmitted to OAL 5-22-90 and filed 5-29-90 (Register 90, No. 29).

Note: Authority cited: Section 50668.5, Health and Safety Code. Reference: Section 50668.5, Health and Safety Code.

1. New section filed 6-12-89 as an emergency pursuant to Health and Safety Code section 50668.5(g); operative 6-12-89 (Register 89, No. 24). A Certificate of Compliance must be transmitted to OAL within 120 days or the regulation will be repealed on 10-10-89. For history of former subchapter 8 (sections 7700-7714.5, not consecutive), see Register 85, No. 33.
2. New section refiled 10-6-89 as an emergency pursuant to Health and Safety Code section 50668.5(g) and Government Code section 11346.1(h); operative 10-10-89 (Register 89, No. 42). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed on 2-7-90.
3. New section refiled 2-5-90 as an emergency pursuant to Health and Safety Code section 50668.5(g) and Government Code section 11346.1(h); operative 2-7-90 (Register 90, No. 6). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed on 6-7-90.
4. Amendment of subsections (a)-(c) filed 3-5-90 as an emergency pursuant to Health and Safety Code section 50668.5(g); operative 3-5-90 (Register 90, No. 12). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed on 7-3-90.
5. Certificate of Compliance as to 2-5-90 and 3-5-90 orders including amendment of subsections (a) and (b) transmitted to OAL 5-22-90 and filed 5-29-90 (Register 90, No. 29).