Section 1208.1 - Media, Format, Content, and Other Required Characteristics of Filed Documents; Electronic Signatures, Changes in the Requirements by the Executive Director(a) Every document filed with the commission shall comply with this section. Filers must ensure the content, quality, and format of their documents meets applicable requirements. The commission is not responsible for the content, quality or formatting of filed documents.(b) Electronic documents shall be word searchable, if feasible, and shall be filed on the following electronic media and in the following format: (1) DVD, CD-ROM, USB flash drive, SD card, or internet e-mail attachment, e-filing web portal when available, electronic transfer; and(2) Portable Document Format (pdf), Excel spreadsheets for data or other format supported by the commission information technology systems.(c) Paper documents shall be: (1) typewritten or otherwise mechanically printed or legibly handwritten;(2) on paper 11 inches high and 8 1/2 inches wide, for text;(3) printable at no larger than 17 inches wide and 11 inches high, and folded to 11 inches high and 8 1/2 inches wide, for drawings, photographs, maps, diagrams, charts, graphs, and similar material;(4) printed on both sides of the page if feasible; and(d) All documents shall:(1) be in a clear, easily readable font of at least 12 points;(2) have consecutively-numbered pages; and(3) on the first page include the following information:(A) Name of the proceeding(B) Docket number of proceeding(C) Title of the document(D) Name, address, telephone number and email address of the filer.(e) Except as otherwise required by the executive director or the presiding member of a proceeding, signatures maybe electronic.(1) For electronic filings containing a signature, including for submissions into electronic data bases requiring a signature as attestation of information, the signature may be in electronic form and represented as a scanned signature graphic, a typed in name or by "Original Signed By", "/S/", or similar notation.(2) In a proceeding, if an electronic copy of an originally signed hardcopy is filed, the filer must retain the document containing the original signature, and produce it at the presiding member's request, until the commission's final decision in the proceeding is no longer subject to judicial review.(f) The executive director may, after consultation with the public adviser, add to, eliminate, or modify any of the protocols in subdivisions (b), (c), (d) and (e) of this section. The protocols established by the executive director may vary among types of proceedings, or among individual proceedings, and they shall reasonably balance the need for accuracy and security of documents, the efficiency with which documents may be retrieved, read, and used, the capacity of the commission's computer systems, technological developments, and cost and ease of use. When protocols are established, the executive director shall post them prominently on the commission's website and on the webpages of all applicable commission proceedings.(g) Non-confidential documents filed are part of the viewable public record and may become available via internet search engines.Cal. Code Regs. Tit. 20, § 1208.1
1. New section filed 12-21-2015; operative 1-1-2016 pursuant to Government Code section 11343.4(b)(3) (Register 2015, No. 52). Note: Authority cited: Sections 25216.5(a) and 25218(e), Public Resources Code. Reference: Section 25223, Public Resources Code.
1. New section filed 12-21-2015; operative 1/1/2016 pursuant to Government Code section 11343.4(b)(3) (Register 2015, No. 52).