Section 4011 - Fee Collection(a) A regional notification center shall collect the fee described in Section 4010 from its members on the Board's behalf. A regional notification center shall send an invoice to a member on the same billing cycle it uses to send the invoice to the member for dues to pay the operating costs of the regional notification center pursuant to Government Code 4216.1.(1) A regional notification center shall use one of the following two methods when invoicing to their members for the fee: (A) A line item on the invoice that the regional notification center sends to a member to collect member dues.(B) An invoice dedicated to the fee. (i) A regional notification center shall send an invoice to a member for the fee at substantially the same time as the regional notification center sends an invoice to the member for dues to pay the operating costs of the regional notification center.(2) A regional notification center shall make reasonable efforts to inform members of past due balances and account credits.(3) An invoice sent pursuant to this subdivision shall include the "member locate request transmissions," "statewide total locate request transmissions," and "Board operational expenses," as defined in Section 4010 subdivision (a).(4) A regional notification center may use the Board seal on an invoice requesting a member pay the Board's fee, a statement informing a member of balance due for the Board's fee, or communication informing a member of the consequences of late payment or nonpayment of the Board's fee, if the document contains the following language: "Use of the seal of the California Underground Facilities Safe Excavation Board is authorized pursuant to Section of Title 194011 of Title 19 of the California Code of Regulations."
(5) If using the member contact information available to it, a regional notification center is unable to provide an invoice for the fee to a member, the regional notification center shall inform the Board.(b)(1) A regional notification center shall reissue an invoice to a member who has not paid an invoice within 90 days of receipt. The regional notification center shall include the 5% late fee described in Section 4010 subdivision (c)(2).(2) Prior to reissuing the invoice pursuant to paragraph (1), the regional notification center shall send a reminder to the member of the unpaid invoice no later than 30 days before reissuing the invoice that includes the 5% late fee. The reminder will notify the member of the date at which the 5% late fee applies.(c) A regional notification center shall remit to the California Underground Facilities Safe Excavation Board the fee revenues that it collected prior to January 1, April 1, July 1, and October 1 each year. The regional notification center shall remit the fee revenues within 15 days of the dates above.(d) A regional notification center shall provide the following information to the Board electronically: (1) On or before the 15th day of each month, information about invoices for the fee issued and payments received in the previous month, including the following: (A) For each member, the invoice number, invoice due date, amount of the regulatory fee, and the applicable email or physical address the invoice was sent to.(B) For each member, the invoice number, payment received date, amount of payment received, identifying information about the payment such as check, ACH, or other payment identification number.(C) A copy of any invoice to collect the fee sent.(2) On or before the 15th day of the month following each calendar quarter described in subdivision (c), regional notification center membership information about the following: (A) The number of locate request transmissions, as defined in Section 4010 subdivision (d)(3), each member received in the recently-ended quarter.(B) The membership of the regional notification center, including the member identification code, any member identification sub-code.(C) Contact information for each member, including the names, phone numbers, and email addresses for the general contact and billing contact.(3) Information provided pursuant to paragraphs (1) and (2), except for subparagraph (C) in paragraph (1), shall be provided in tabular form, each of entry of which shall include the member name, member identification code, and any member identification sub-code.(e) Notwithstanding the requirement in subdivision (a) for a regional notification center to send an invoice to a member on the same billing cycle it uses to send the member an invoice to collect dues to pay the operating costs, if a regional notification center does not send an invoice to a member for dues during the period of January 1, 2022 to June 30, 2022, the regional notification center shall send an invoice to the member prior to March 1, 2022 to collect the fee for the six-month billing period described in Section 4010, subdivision (f).Cal. Code Regs. Tit. 19, § 4011
1. New section filed 10-11-2021; operative 1-1-2022 (Register 2021, No. 42). Note: Authority cited: Section 4216.22, Government Code. Reference: Sections 4216, 4216.1, 4216.2, 4216.3 and 4216.16, Government Code.
1. New section filed 10-11-2021; operative 1/1/2022 (Register 2021, No. 42).