Cal. Code Regs. tit. 17 § 56796

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Current through Register 2024 Notice Reg. No. 17, April 26, 2024

Section 56796 - Required Agency Records

(a) A vendor shall develop the following records and maintain them at its business office:

(1) Service design as required in Section 56780(a) of these regulations and changes made to the service design;

(2) Employee time sheets specifying each employee's work hours;

(3) Employee payroll records;

(4) Consumer(s) served, indicating the dates and hours of service;

(5) Documentation of all training attended by each employee;

(6) All records used by the vendor in developing the DS 1897B (12/92) submitted to the Department for a rate determination;

(7) All written approvals from regional centers or the Department required by these regulations; and

(8) The In-home Respite Service evaluation required by Section 56800 of these regulations; and

(9) The written descriptions of the vendor's organizational structure as specified in Section 54326(b) of these regulations.

(b) Records required pursuant to (a)(2) through (7) above, shall be retained for five years from the date of origination or until audit adjustments have been resolved, whichever is longer.

(c) Current copies of the records required pursuant to (a)(1),(8) and (9) above, shall be maintained.

Cal. Code Regs. Tit. 17, § 56796

1. New section filed 6-26-90 as an emergency; operative 7-1-90 (Register 90, No. 36). A Certificate of Compliance must be transmitted to OAL by 10-29-90 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 6-26-90 order transmitted to OAL 9-28-90 and filed 10-29-90 (Register 90, No. 46).
3. Amendment of subsections (a)(7) and (a)(8) and NOTE filed 11-5-91 as an emergency; operative 11-5-91 (Register 92, No. 21). A Certificate of Compliance must be transmitted to OAL 3-4-92 or emergency language will be repealed by operation of law on the following day.
4. Amendment of subsections (a)(7) and (a)(8) and NOTE refiled 3-4-92 as an emergency; operative 3-4-92 (Register 92, No. 25). A Certificate of Compliance must be transmitted to OAL 7-2-92 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 3-4-92 order including amendment of subsections (a)(1) and (a)(6) transmitted to OAL 6-25-92 and filed 8-6-92 (Register 92, No. 33).
6. Amendment of section filed as an emergency 6-17-93; operative 6-17-93. Submitted to OAL for printing only pursuant to SB485 (Chapter 722, Statutes of 1992) Section 147(a) (Register 93, No. 26).
7. Certificate of Compliance as to 6-17-93 order transmitted to OAL 6-20-94 and filed 8-2-94 (Register 94, No. 31).
8. Change without regulatory effect amending subsections (a)(4) and (a)(8) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).

Note: Authority cited: Chapter 722, Statutes of 1992, Section 147; and Sections 4648, 4690.2 and 4791(i), Welfare and Institutions Code. Reference: Sections 4648, 4690.2 and 4791, Welfare and Institutions Code.

1. New section filed 6-26-90 as an emergency; operative 7-1-90 (Register 90, No. 36). A Certificate of Compliance must be transmitted to OAL by 10-29-90 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 6-26-90 order transmitted to OAL 9-28-90 and filed 10-29-90 (Register 90, No. 46).
3. Amendment of subsections (a)(7) and (a)(8) and Note filed 11-5-91 as an emergency; operative 11-5-91 (Register 92, No. 21). A Certificate of Compliance must be transmitted to OAL 3-4-92 or emergency language will be repealed by operation of law on the following day.
4. Amendment of subsections (a)(7) and (a)(8) and NOTE refiled 3-4-92 as an emergency; operative 3-4-92 (Register 92, No. 25). A Certificate of Compliance must be transmitted to OAL 7-2-92 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 3-4-92 order including amendment of subsections (a)(1) and (a)(6) transmitted to OAL 6-25-92 and filed 8-6-92 (Register 92, No. 33).
6. Amendment of section filed as an emergency 6-17-93; operative 6-17-93. Submitted to OAL for printing only pursuant to SB485 (Chapter 722, Statutes of 1992) Section 147(a) (Register 93, No. 26).
7. Certificate of Compliance as to 6-17-93 order transmitted to OAL 6-20-94 and filed 8-2-94 (Register 94, No. 31).
8. Change without regulatory effect amending subsections (a)(4) and (a)(8) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).