Cal. Code Regs. tit. 14 § 4970.25.1

Current through Register 2024 Notice Reg. No. 25, June 21, 2024

Section 4970.25.1 - Financial Audits of Grantees

(a) The Department's Audits Office shall conduct a financial Audit of at least twenty percent (20%) of the Grantees annually. Grantees are subject to audit at any time during the Project performance period, or up to three (3) years following OHMVR Division approved final payment or Project completion, whichever is latest.

(b) Failure to fully complete Project Deliverables as agreed in the Project Agreement; and/or to maintain records supporting the Project expenditures made pursuant to the Project Agreement, these regulations, and any other applicable law; and/or failure of such records to support Project expenditures claimed and payments received, shall be grounds for an Audit exception requiring refund of amounts paid.

(c) The Department may inspect and/or make copies of any books, records, or reports of the Grantee pertaining to all Projects related costs and activities. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Grantee must include a similar right of the State to audit records and interview staff in any subcontract related to performance under the Project Agreement.

(d) Upon completion of an Audit, if there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the OHMVR Division.

Cal. Code Regs. Tit. 14, § 4970.25.1

1. New subarticle 1 (sections 4970.25.1 - 4970.25.3) and section filed 1-12-2009; operative 1-12-2009 pursuant to Government Code section 11343.4 (Register 2009, No. 3).
2. Amendment of subsections (a), (b) and (c)(1) filed 1-8-2010; operative 1-11-2010 pursuant to Government Code section 11343.4 (Register 2010, No. 2).
3. Repealer of former section 4970.25.1 and renumbering and amendment of former section 4970.25.2 to new section 4970.25.1 filed 12-20-2011; operative 1-9-2012 pursuant to Government Code section 11343.4 (Register 2011, No. 51).
4. Amendment of section heading and new subsection (e) filed 12-15-2015; operative 1-11-2016 pursuant to Government Code section 11343.4(b)(3) (Register 2015, No. 51).
5. Amendment of NOTE filed 12-14-2018; operative 1-1-2019 pursuant to Government Code section 11343.4(b)(3) (Register 2018, No. 50).
6. Amendment filed 12-22-2020; operative 12-22-2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 52). Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20.

Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32, 5090.50 and 5090.53, Public Resources Code.

1. New subarticle 1 (sections 4970.25.1-4970.25.3) and section filed 1-12-2009; operative 1-12-2009 pursuant to Government Code section 11343.4 (Register 2009, No. 3).
2. Amendment of subsections (a), (b) and (c)(1) filed 1-8-2010; operative 1-11-2010 pursuant to Government Code section 11343.4 (Register 2010, No. 2).
3. Repealer of former section 4970.25.1 and renumbering and amendment of former section 4970.25.2 to new section 4970.25.1 filed 12-20-2011; operative 1-9-2012 pursuant to Government Code section 11343.4(Register 2011, No. 51).
4. Amendment of section heading and new subsection (e) filed 12-15-2015; operative 1/11/2016 pursuant to Government Code section 11343.4(b)(3) (Register 2015, No. 51).
5. Amendment of Note filed 12-14-2018; operative 1/1/2019 pursuant to Government Code section 11343.4(b)(3) (Register 2018, No. 50).
6. Amendment filed 12-22-2020; operative 12/22/2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 52). Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20.