Section 1890.03 - Eligible Project Costs(a) Eligible Project costs are costs documented and directly related to the work identified in the Project description and approved within the Grant Agreement. Final determination of eligibility will be made by the Department.(b) All costs charged to the Project shall be documented within the Budget summary of the Project, address impaired driving laws and safety, and help meet Performance Measures. Eligible Project costs include: (1) Personnel and Administrative Support: Costs shall be computed consistent with the prevailing wage for contractual services or the organizational salary scale for Grantee's staff, and may include benefits (e.g., health care, vacation, sick leave, retirement and/or social security contribution) that are customarily charged by the Grantee. Personnel benefit charges shall be calculated in proportion to the actual time worked on a Project.(2) Travel: Grantees shall not exceed the rates paid to exempt, excluded, and represented State of California employees. The rates are posted at the State of California Department of Human Resources at https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Grantees shall retain all records as defined in Section 1890.20 of these regulations.(3) Operational Costs: Supplies and materials may be purchased for a specific Project, provided the items are claimed at a cost no higher than the original purchase price paid by the Grantee. Items not specifically listed in Grant Agreement must be approved by CHP prior to purchase.(4) Equipment: The cost of Equipment necessary for the Project shall not exceed the minimum requirements necessary to successfully accomplish the Project. Expenditures shall reflect costs outlined in the Project description as defined in Section 1890.19 of these regulations.(5) Contracts: Contracted services shall be executed only in direct support of Grant objectives. The Grantee shall be responsible for contractor's compliance with the program regulations, Grant Agreement, and Project requirements. Contracted services shall not affect the Grantee's overall responsibility for the management of the Project. Contracted invoices shall include sufficient information to allow the Department to determine that the expenditures invoiced are allowable, reasonable, and necessary for the performance of the Grant.(6) The Department may approve costs not approved in the Grant Agreement on a case-by-case basis when the cost is directly related to the accomplishment of the Project objectives as specified in the Grant Agreement. These costs shall be approved by the Department via e-mail prior to purchase.Cal. Code Regs. Tit. 13, § 1890.03
1. New section filed 8-13-2020; operative 8-13-2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 33). Note: Authority cited: Section 2402, Vehicle Code; and Section 34019, Revenue and Taxation Code. Reference: Section 34019, Revenue and Taxation Code.
1. New section filed 8-13-2020; operative 8/13/2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 33).