Section 515.1 - Mwr-Roles and Responsibilities(a) The Secretary.(1) Implements the program goals and objectives established by statute for the MWRO Funds, and the MWR program.(2) Delegates, at his or her discretion, to the Deputy Secretary of Veterans Homes, the operational authority for the administration of the MWR Fund, the MWRO Funds, and the MWR Program.(b) The Deputy Secretary of Veterans Homes.(1) Exercises operational authority for the administration of the MWR Fund, the MWRO Funds, and the MWR Program.(2) Delegates, at his or her discretion, the managerial responsibility for the MWR Fund and the MWR Program goals and objectives to the MWR Program Manager.(3) Appoints the MWR Program Manager to serve as the manager of the MWR Fund and the MWR Program.(4) Transfers funds from the MWR Fund to the Surplus Money Investment Fund for investment pursuant to Article 4 (commencing with Section 16470) of Chapter 3 of Part 2 of Division 4 of Title 2 of the Government Code, or retains the services of a third-party investment broker to invest moneys from the MWR Fund consistent with Section 16480.2 of the Government Code and any regulations regarding selecting prudent, approved investment types.(5) Shall notify the MWR Advisory Committees at least 30 days prior to any transfer of funds from the MWR Fund to the Surplus Money Investment Fund, or the retention of a third-party investment broker to invest moneys from the MWR Fund.(c) The MWR Program Manager. (1) Shall be an employee of the department, selected and supervised by the Deputy Secretary of Veterans Homes.(2) Prepares and submits to the State Controller's Office an annual allocation disbursement schedule from the MWR Fund to the MWRO Funds.(3) Notifies the MWR Advisory Committees and the MWR Financial Manager in the second quarter of the fiscal year of the amount of the annual allocation for the subsequent fiscal year.(d) The Veterans Home Administrator. (1) Exercises operational and financial supervision, control, and oversight over the Veterans Home's MWRO Fund.(2) Oversees the day-to-day operations of the MWRO Fund.(3) Manages the receipt of annual allocations, augmentations, and payments for MWR programs that are directly related to the morale, welfare, and recreation of the Veterans Home's members.(4) Approves and authorizes expenditures from the MWRO Fund for goods and services identified in the Veterans Home's approved annual budget.(5) Prepares the Veterans Home's annual budget with consultation from the MWR Advisory Committee.(6) Acts as the final decision-making authority on the annual budget.(7) Submits the annual budget to the Headquarters Homes Division for review and action, pursuant to 12 CCR 515.2.(8) Prepares requests for augmentation to supplement the allocation amount, and consults with the Secretary on augmentation requests.(9) Selects and supervises an MWR Financial Manager.(10) Authorizes the MWR Financial Manager to make payments from the MWRO Fund.(11) Designates in writing an MWR Financial Manager designee, in the absence or unavailability of the MWR Financial Manager.(e) The MWR Financial Manager.(1) Shall be an employee of the department and shall be the accounting officer holding the highest rank in each Veterans Home.(2) The MWR Financial Manager designee shall be an employee of the department and have all of the rights and responsibilities of the MWR Financial Manager.(3) Prepares a quarterly MWRO Fund report for the Veterans Home Administrator, the Headquarters Homes Division leadership, and the MWR Advisory Committee. The MWRO Fund report shall identify each funded category from that fiscal year's budget, including the current revenue and expenditure status, a comparison of actual to budgeted amounts, the remaining budgeted balance from the fiscal year's allocation, and the overall MWRO Fund balance.(f) The MWR Programs Chief.(1) Shall be an employee of the department, selected and supervised by the Veterans Home Administrator.(2) Shall be the designated leader of all MWR program areas in the Veterans Home, and is responsible for fiscal oversight of each of the categories funded in the Veterans Home's MWRO Fund budget.(g) The MWR Advisory Committee. (1) Shall consist of the Veterans Home Administrator or designated representative and members of the Veterans Home's Allied Council and/or members of the resident council.(2) Shall be chaired by a member of the Allied Council and/or resident council subject by approval of the MWR Advisory Committee.(3) Committee members may serve a term of two years, and one additional two year term, not to exceed a total of four consecutive years on the committee. Once a committee member completes his or her initial term and, if applicable, one additional consecutive two year term, he or she shall thereafter be ineligible for membership on the MWR Advisory Committee, until an interval of no less than one year from the completion of their previous term has passed.(4) If a committee member is discharged from the Veterans Home, or does not wish to continue serving on the committee, the Allied Council Chairperson shall nominate a new committee member from the Veterans Home's Allied Council or resident council to serve the remainder of that committee member's term. The nominee shall be approved by a majority vote of the MWR Advisory Committee. If no new committee member is approved, the Administrator may select an Allied Council or Resident Council member to occupy the remainder of the departed committee member's term.(5) Shall meet in person, at least once per month.(6) Shall review monthly the status of the current fiscal year budget, including revenue and expenses. The committee shall provide a verbal report to the Allied Council and/or resident council at their monthly meetings.(7) The committee members shall actively participate in committee meetings, and contribute to discussions, and shall share, and represent the collective interests of the member community.(8) Shall prepare minutes of each meeting for posting in a public place. The minutes shall include a list of attendees and recommendations made, and shall be signed by the MWR Advisory Committee Chairperson.(9) Once signed by the MWR Advisory Committee Chairperson, all monthly meeting minutes shall be submitted to the Veterans Home Administrator for final review and posting. The MWR Advisory Committee shall keep a copy of the monthly meeting minutes on file, available upon request by any Veterans Home members desiring to review the minutes.(10) Committee members shall solicit input for budget items after receiving notice of the Veterans Home's annual allocation.(11) Committee members shall serve in an advisory role to the Veterans Home Administrator as the final proposed budget is being prepared for submission to the Secretary.(12) Upon committee approval, the committee chairperson shall sign the final proposed budget.Cal. Code Regs. Tit. 12, § 515.1
1. New section filed 3-19-2019; operative 7-1-2019 (Register 2019, No. 12).
2. Change without regulatory effect amending section heading filed 5-23-2019 pursuant to section 100, title 1, California Code of Regulations (Register 2019, No. 21). Note: Authority cited: Sections 79.3 and 1047, Military and Veterans Code. Reference: Sections 1047, 1048 and 1049, Military and Veterans Code.
1. New section filed 3-19-2019; operative 7/1/2019 (Register 2019, No. 12).
2. Change without regulatory effect amending section heading filed 5-23-2019 pursuant to section 100, title 1, California Code of Regulations (Register 2019, No. 21).