Section 770.6 - Shared Gang Database User Terms and Account Security(a) A User may search for information contained in a shared gang database by conducting a query. The User shall document the reason for their query in the shared gang database before a query may be conducted.(b) User Agencies that enter information into a shared gang database are responsible for ensuring compliance with these regulations. All queries and entries in a shared gang database shall create a detailed activity log which the Department or the System Administrator may audit at any time. If upon reviewing this log, the Department determines that any queries were made in violation of these regulations, the Department shall take action pursuant to section 776.6.(c) Each User Agency shall identify at least one person as the point of contact and report the point of contact to its System Administrator.(1) The point of contact shall help facilitate training requests, retrieval of source documents, and any updates or changes to the shared gang database.(2) Any time a User Agency changes its point of contact, it shall notify the System Administrator. The System Administrator shall notify the Department within 30 calendar days from the date it received notice from the User Agency to report the new contact information.(3) System Administrators shall not delegate account creation to a point of contact.(d) A System Administrator is responsible for the prompt deactivation of User accounts. An account shall be suspended or revoked if account privileges are no longer applicable to a User's employment duties, the User's level of access has been changed, and/or the User is separating or has separated from employment. (1) A User Agency shall inform its System Administrator, or the Department if the System Administrator is unavailable, of a change in a User's employment duties, level of access, and/or separation within 30 calendar days of the date of the change in a User's employment duties, level of access, and/or separation.(2) A System Administrator, System Administrator's Designee, or the Department shall suspend or revoke the account within seven calendar days after receiving the notice of the change in a User's employment duties, level of access, and/or separation.(e) Any User account that has been inactive for 90 calendar days shall be suspended. Up to 180 calendar days following a suspension under this subdivision, a User may submit a written request to the System Administrator to reactivate the User's account. Upon reinstatement, the User shall take a recertification exam. If the User's account has been inactive for one year or more, the User shall be retrained before their account can be reinstated.(1) Exceptions shall be made to subdivision (e) for Users who take an authorized leave of absence. The User or User Agency shall notify the System Administrator in writing within 30 calendar days from the date the leave of absence commences.(f) Upon request by the Department, the System Administrator shall provide a list of active, suspended, or revoked accounts.Cal. Code Regs. Tit. 11, § 770.6
1. New section filed 10-22-2020; operative 10-22-2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 43). Transmission deadline specified in Government Code section 11346.4(b) extended 60 calendar days pursuant to Executive Order N-40-20. Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-66-20. Note: Authority cited: Section 186.36, Penal Code. Reference: Section 186.36, Penal Code.
1. New section filed 10-22-2020; operative 10/22/2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 43). Transmission deadline specified in Government Code section 11346.4(b) extended 60 calendar days pursuant to Executive Order N-40-20. Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-66-20.