016.20.09 Ark. Code R. 001

Current through Register Vol. 49, No. 9, September, 2024

Rule 016.20.09-001 - Weatherization Assistance Program 2009-2010 State Plan

OVERVIEW

A. Background

Arkansas Department of Human Services, Division of County Operations, Office of Community Services (DHS) will administer the Low-Income , Weatherization Assistance Program in compliance with Title IV, Energy Conservation and Production Act, as amended. DHS will administer the weatherization program in compliance with the applicable law, including.regulations contained in 10 CFR Part 440 (issued February 1, 2002), and other procedures applicable to this regulation as the United States Department of Energy may prescribe for the administration of financial assistance. The plan is for a two year period, fiscal year 2009 through fiscal year 2010. Tlie plan will be amended in fiscal year 2010 to include the 2010 allocation of funds.

DHS will monitor subgrantee performance in an effort to increase production of weatherized units. Quarterly production reports and leveraging reports will be submitted to DOE on time.

All units weatherized using funds from DOE will comply with all requirements for a completed unit and will be reported to DOE.

The primary purpose of the weatherization program is to conserve energy. The only health and safety measures installed with DOE funds will be "energy-related" health and safety measures. jiThe state ensures that it will comply with the DOE "prudent use"; policy for health and safety funds.

B. General Funding

The federally appropriated DOE funds and the LIHEAP funds are included in the plan for DOE approval. The DOE allocation is $'4,264,448 and the HEAP allocation is $5,850,000. A total of $1,000,0'00 from LIHEAP funds will be dedicated to capital intensive efficiency measures.

C. Adjusted Average

The adjusted average of $3,055 will be in use for program year 2009.

D. Funds for Administrative Purposes

The state uses 5% for administration. The subgrantees receiving less than $350,000 will be allowed to use 10% for administration.

E. Leveraged Resources

The local agencies will use DOE resources to leverage with the

Arkansas Weatherization Program. j

F. Training and Technical Assistance

The state will use the DOE T/TA funds to provide training and technical assistance to subgrantees and to monitor sut)grantees.

G. Application Package

The state will comply with E-Gov requirements as prescribed by DOE.

The Master file has been eliminated from the plan. The state, however, will keep relevant information on file. h

The state does not use funds for Low-Cost/No-Cost. The state will use the MHEA and NEAT energy audits. These plans are kept on file but are not included in this plan.

The plan is for a two year period, fiscal year 2009 thorough fiscal year 2010. The plan will be amended in fiscal year 20-10 to include the 2010 allocation of funds.

The state will revise the budget to include carryover prior to June 30.

The source of labor is no longer required to be'reported.

The Congressional Districts served by the various subgrantees are included in this plan. However, a breakdown of the percentage of funds going to the various districts is no longer required.

The production, as required by DOE, is included in this plan. There are no downsizing efforts this program year.

The potential energy savings,is included in this plan.I

The Training and Technical Assistance Plan and the Monitoring Plan are combined into one plan. A house may be re-weatherized if it was previously weatherized prior to September 30, 1993. '

The annual application includes both DOE and LIHEAP funds. The weatherization program is exempt from the Davis-Bacon iAct (wage rate requirements).

Subgrantees use DOE funds for leveraging purposes with' the Arkansas Weatherization Program. Electric base load measures are included in the NEAT/MHEA Audits.

A list of PAC members is included in this plan. i

A transcript is included in this plan. The state requires subgrantees and contractors to maintain adequate liability insurance and pollution . occurrence.insurance.

H. Public Hearing

The state conducts a public hearing in compliance with| DOE requirements.

I. Training and Technical Assistance Plan

The Training and Technical Assistance Plan is combined with the Monitoring Plan. . ',

J. Client Education

[LESS THAN]\ The state provides client information and material at ithe time of weatheri zation. K. Program Evaluationij

DOE published a national evaluation of weatherization iin 1993. Implementation of the new national evaluation has been suspended by the Office of Energy Efficiency and Renewable Energy {'EERE) . EERE has commissioned a strategic evaluation of the program to 'laccess a variety of program structures and options for program development.

L. Grantee Program Oversight

The state will monitor each subgrantee at least one time annually and monitor at least 10% of the units and files. In most ijinstances, the state will monitor twice annually and monitor 10% of the files and units.

M. Energy Audit Criteria

The state will use the MHEA and. the NEAT energy audits.

N. Health and Safety

The Health and Safety Plan is included in the Master Fiile and is not included in this Annual File. The plan has been amended to include DOE requirements regarding mold and mildew. I!

O. Vehicle Purchases

The state will allow vehicle purchases with an acquisi'tion price of $5,000 or more to be spread over the entire life of the vehicle and the number of homes served during that period. i

P. Policy Advisory Council !

The state will maintain the Policy Advisory Council instead of using a State Council.

Q.Reporting Reciuirements

The state will comply with the financial and program reporting requirements of DOE.

R. Reporting DOE Completed Units

The state will report all units to DOE that contain DOE funds. All units weatherized with DOE funds will comply with the ipOE definition of a completed unit.

S. Financial Audits

Subgrantees may budget financial audit cost as a separate budget category.

T. Newly Legalized Aliens !|

The Immigration and Nationality Act made certain aliens legalized under the Imrnigration and Control Act of 1986 temporarily ineligible for weatherization assistance. The provisions'jOf this law have expired. The only potential implications are those cases that were open while this law was in effect. Local agencies that are charitable and nonprofit are exempt from implementing new status verification requirements for nonqualified aliens. However, local government agencies mustlconduct status verification when serving nonqualified aliens.

U.Multi-Family Eligibility

A multifamily building may be weatherized if two-thirds of the units are eligible!' Certain multifamily buildings with significant energy efficiency improvements or leverage resources require only one-half of the units to be eligible. A building containing two or four units may be weatherized if one-half of the units are eligible. A nonqualified alien could be the recipient of weatherization services as part of the two-thirds or one-half rule. '

V. Recovered Materials

Each subgrantee has a policy and procedure for using insulation composed of the! highest percentage of recovered materials practical.

W. Rental Requirements

There are no changes in rental procedures.

X.Income Eligibility

The state will use 150 percent of poverty as the income eligibilit

Y. Fuel Switching

DOE does not permit the general practice of fuel switching when, replacing furnace and appliances.

GRANT APPLICATION STANDARD FORM 424

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BUDGET

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2009 DOE ALLOCATION

AGENCY	UNITS	PS&M	ADMINISTRATION	TOTAL
BRAD	33	$ 99,897	$ 13,611	$ 113,508
CADC	207	631,943	40,303	672,246
CAPCA	49	147,538	20,101	167,639
CRDC	129	392,193	25,013	417,206
C-SCDC	43	130,695	17,806	148,501
CSC	23	67,886	9,249	77,135
MCAEOC	22	66,565	9,069	75,634
M-DCS	48	144,135	19,638	163,773
NADC	54	161,993	22,070	184,063
OHC	84	255,157	34,763	289,920
001	66	198,803	27,085	225,888
PB-JCEOC	65	196,317	26,747	223,064
SEACAC	56	168,657	22,978	191,635
SWADC	75.	228,454	31,125	259,579
UHDC	100	305,183	41,580	346,763
TOTAL	1054	$3,195,416	$361,138	$3,556,554

*This formula incorporates $3,055 maximum average'.

2009 HEAP ALLOCATIONS

AGENCY	UNITS	PS&M	ADMINISTRATION	TOTAL
BRAD	44	$ 131,809	$ 9,336	$141,145
CADC	256	780,635	55,289	835,924
CAPCA	64	194,667	13,788	208,455
CRDC.	159	484,477	34,301	518,778
G-SCDC	57	172,444	12,2i4	184,658
CSO	30	89,572	6,344	95,916
MCAEOC	29	87,828	6,221	94,049
M-DCS	63	190,178	13,470	203,648
NADC	70	213,740	15,138	228,878
OHC	111	336,664	23,845	360,509
001	86	262,309	18,578	280,887
PB-JCEOC	85	259,029	18,346	277,375
SEACAC	73	222,533	15,761	238,294
SWADC	99	301,432	21,349	322,781
UHDC	132	402,683	28,520	431,203
TOTAL	. 1,358	$4,130,000	$292,500	$ 4,422,500

*This formula incorporates $3,055 maximum average.

Pollution Occurrence Insurance $42,000 Leveraging $63,000 State Administration $292,500 Client Education $30,000

CAPITAL INTENSIVE EFFICIENCY ALLOCATION

AGENCY	TOTAL FLTNDING
BRAD	31,915
CADC	189,016
CAPCA	47,135
CROC	117,306
CSCDC	41,754
CSO	21,688
MCAEOC	21,266
MDCS	46,048
NADC	51,753
OHC	81,517
001	63,513
PBJCEOC	62,719
SEACAC	53,882
SWADC	72,986
UHDC	97,502
TOTAL	$ 1,000,000

2009 T&TA ALLOCATION

AGENCY	TOTAL FUNDING
BRAD	$ 3,830
CADC	22,682
CAPCA	5,656
CRDC	14,077
CSCDC	5,010
CSO	2,603
MCAEOC	2,552
MDCS	5,526
NADC	6,210
OHC	9,782
001	7,622
PBJCEOC	7,526
SEACAC	6,466
SWADC	8,758
UHDC	11,700
TOTAL	$120,000

ALLOCATION FORMULA

AGENCY	HDD+CDD	PERCENT HDD+CDD	POVERTY%	AVERAGE HDD+CDD AND POVERTY
,
BRAD	16168	4.2122	2.1709	3.1915
CADC	59459	15.4906	22.3127	18.9016
CAPCA	15365	4.003	5.4241	4.7135
CRDC	------------ 41971	10.9345	12.5268	11.7306
CSCDC	10699	2.7873	5.5636	4.1754
CSO	4934	1.2849	3.0514	2.1688
MCAEOC	5368	1.3997	2.854	2.1266
MDCS	20438	5.3246	3.885	4.6048
NADC	27098	7.0597	3.291	5.1753
OHC	21753	5.6672	10.6363	8.1517
OOI	32274	8.4082	4.2944	6.3513
PBJCEOC	24872	6.4798	6.064	6.2719
SEACAC	23727	6.1815	4.5949	5.3882
SWADC	33904	8.8329	5.7643	7.2986'
UHDC	45807	11.9339	7.5666	9.7502
TOTAL	383837	100	100	100

U.S. DEPARTMENT OF ENERGY

(10/01)

BUDGET EXPLANATION FOR FORMULA GRANTS

Provide detailed information to support each Cost Category using this form. Cost breakdown estimates may be entered on this form or attach a breakdown of costs using your own format as Attachment A.

1.PERSONNEL- Prime Applicant only (all other participant costs must be listed on 6. below and form DOE F 4600.4, Section B. Line 6.f. Contracts and Sub Grants.

a. Identify, by title, each position to be supported under the proposed award.

Weatherization Program Administrator Weatherization Training Coordinator Grants Coordinator

b.Briefly specify the duties of professionals to be compensated under this project.

Weatherization Program Administrator supervisors staff, develops annual grant, develops grant guidance, provides technical assistance to subgrantees, reviews subgrantee contracts.

Weatherization Training Coordinator develops training packages, provides hands-on training, develops training plan, reviews subgrantees for compliance with policies/procedures.

Grants Coordinator monitors performance of weatherization subgrantees.

2.FRINGE BENEFITS-

a. Are the fringe cost rates approved by a Federal Agency? If so, identify the agency and date of latest rate agreement or audit below, and include a copy of the rate agreement.

No.

b. If above does not apply, indicate the basis for computation of rates, including the types of benefits to be provided, the rate(s) used, and the cost base for each rate. You may provide the information below or provide the calculations as an attachment.

Position/PersonTimeXRate =Total

Weatherization Program Administrator	100%	$63,500	$63,500
Weatherization
Training Coordinator 100%	$57,700	$57,700
Grants Coordinator	100%	$40,800	$40,800
Grants Coordinator	100%	$38,600	$38,600
Grant Coordinator	100%	$34,000	$32,i000 i

WX. Program Administrator	WX. Training Coordinator	(2) Grants Coordinator
PICA Match	7.650%	$ 4,858	$ 4,415	$ 8,523
Retirement	10.000%	6,350	-0-	11,140
Unemployment	.089%	57	51	100
Tax
Workers Comp	2.000%	1,270	1,154	2,228
Insurance	$285 per
employee x 12 months	3,420	3,420	10.260
TOTAL	$15,955	$ 9,040	$32,251 =57,246

3.TRAVEL- Identify total Foreign and Domestic Travel as separate items.

a. Indicate the purpose(s) of proposed travel. j

(1) One trip to the Weatherization Conference for five people.

(2) Two trips to the Regional Lab for two people.

(3) At least two trips to each of 15 subgrantees for the j purpose of monitoring and providing technical assistance. j

(4) One trip to National Lead Conference for four people.

b. Specify the basis for computation of travel expenses (e.g., current airline ticket quotes, past trips of a similar nature, federal government or organization travel policy, etc.).

(1) Admin. - $ 10,000 - Weatherization Conference

(2), T/TA - $ 7,000 - Regional Lab

(3) T/TA - $48,000 - In-State Travel

(4) Admin.-$ 3,900 - NASCSP Conference

(5) T/TA -$ 5,000 - Lead Conference

(6) Admin. - $ 4,000 - In-State Travel

4.EQUIPMENT- as defined in 10 CFR 600.202. Definitions can be found at http://wv[GREATER THAN]''w.access.gpo.aov/nara/cfr/waisidx 00/ 10cfr 600 OO.html.

a. Provide the basis for the equipment cost estimates (e.g., vendor quotes, prior purchases of similar or like items, etc.).

Prior purchases $1,250 x 5 = S 6,250 (Adm.) Vendor quote 450 x 3 = $ 1,350 (T/TA) Cost estimate 950 x 4 = $ 3,800 (T/TA) Cost estimate 11,000 x 1 = $ 11,000 (T/TA) Vendor quote 6,000 x 1 =$ 5,500 (Adm.)

b. Briefly justify the need for items of equipment to be purchased. Weatherization staff needs new computers. Weatherization staff needs digital cameras. Weatherization staff needs carbon monoxide detectors. Weatherization staff needs infrared camera Cost to repair Niton Analyzer.

5.MATERIALS AND SUPPLIES- as defined in 10 CFR 600.202. Definitions;at http://www.access.gpo.gov/nara/cfr/waisidx 00/ 10cfr 600 OO.html.

a. Provide the basis for the materials and supplies cost estimates (e.g., vendor quotes, prior purchases of similar or like items, etc.).

b. Briefly justify the need .for items of material to be purchased.

T & TA - $45,000 for office purchases for stationary and other office supplies Admin - $30,500 for office purchases for stationary and other office supplies

6.CONTRACTS AND SUBGRANTS- All other participant costs including subcontractor, sub-grants, and consultants.

Provide the information below for new proposed sub recipients and subcontractors. For ongoing subcontractors and sub recipients, if this information is provided elsewhere in the application, it does not have to be restated here, but please indicate the document and page numbers where it can be found.

Name of Proposed SubTotal CostBasis of Cost*

Subgrantee Listing $3,556,138 Install Energy Con-

servation measures Allocation formula

* For example-Competitive, Historical, Quote, Catalog

7.OTHER DIRECT COSTS- Include all direct costs not included in above categories.

a. Provide the basis for the cost estimates (e.g., vendor quotes, prior purchases of similar or like items, etc.).

Admin - Costs are for telephone service charge, credit card purchases and subscriptions, publications and books and for audit costs - $8,000.

T/TA - Costs are for freight expenses, printing, advertisements, equipment maintenance, rent of copier, office space rent, telephone, credit card purchases, and subscriptions - $7,200.

b. Briefly justify the need for items to be purchased. These expenses are based on prior year experience.

8.INDIRECT COSTS -

a. Are the indirect cost rates approved by a Federal Agency? If so, identify the agency and date of latest rate agreement or audit below, and include a copy of the rate agreement.

A cost allocation is used and is updated annually.

GO-PF20

(11/9-1)

Community Services Administration 420509 HGIXOOXX

Code	Program	Quarter Ending 12/31/08	Quarter Ending 09/30/08	Quarter Ending 06/30/08	Quarter Ending 03/31/08
FK	Lead Based Paint
F5	HEAP-.	27.27	27.27	33 .34	33.33
F8	Weatherization	36.37	36.36	33.33	33 .34
F9	CSBG	36.36	36.37	33.33	33.33
TOTAL	100	100	100	100

b. If a above does not apply, indicate the basis for computation of rates, including the types of benefits to be provided, the rate(s) used, and the cost base for each rate. You may provide the information below or provide the calculations as an attachment.

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OFFICE OF COMMUNITY SERVICES ARKANSAS WEATHERIZATION SUBGRANTEES

County
BRAD	Mr. Jim Jansen, Executive Director	Clay
Black River Area Development Corp.	Lawrence
1403 Hospital Drive Pocahontas, Arkansas 72455 Telephone: (870)892-5219 FAX: (870)892-0707 E-mail: jiansen(a),bradcorp.ora Mr. Ricky Ditto, Weatherization Director (870) 892-5219 Ext. 246 E-mail: rditto@bradcorp.ore	Randolph
CADC	Mr. Larry Cogbum, Executive Director	Calhoun
Central Arkansas Development Council	Clark
722 Gaunt Street	Columbia
Post Office Box 580	Dallas
Benton, Arkansas 72018	Hot Spring
Telephone: (501)315-1121	Montgomery
FAX: (501)778-9120	Ouachita
E-mail:lcosbum(S;cadc.cc	Pike
Also E-mail: lblair(a)cadc.cc Ms. Beverly Palmer, Weatherization Coordinator E-mail: bpalmerfS),cadc.cc	Lonoke Pulaski Saline Union
CAPCA	Ms. Phyliss Fry, Executive Director	Cleburne
Community Action Program for Central	Faulkner
Arkansas, Inc. 707 Robins Street, Suite 118 Conway, Arkansas 72032 Telephone: (501) 329-3891 Ext. 127 for Phyliss FAX: (501)329-8642 E-mail: phvliss(S)capcainc.or£	White

Ms. Amy Bryant, Weatherization Director

E-mail: amv.brown@,archie.musselman(a)capcainc.org

CRDC	Mr. Loyd Price, Executive Director	Craighead
Crowley's Ridge Development Council	Crittenden
Post Office Box 16720	Cross
2401 Fox Meadow Lane	Greene
Jonesboro, Arkansas 72403	Jackson
Telephone: (870)935-8610	Poinsett
FAX: (870)935-0291	St. Francis
E-mail: lpricef2),crdcnea.com	Woodruff
Mr. Kenny Gunn, Weatherization Director
Telephone: (870) 935-9701 Ext. 10
E-mail: keunnfa).cox-internet.com
C-SCDC	Mr. Mark Whitmer, Executive Director	Crawford
Crawford-Sebastian Community	Sebastian
Development Council, Inc.
4831 Armour Street
Post Office Box 4069
Fort Smith, Arkansas 72914
Telephone: (479)785-2303
'	FAX: (479)785-2341
E-mail: mwhitmer(a),cscdccaa.org
Ms. Lea Anne Lee, Weatherization Director
Telephone: (479) 785-2303 Ext. 111
E-Mail: leeannlee(2),cscdccaa.ore
cso	Mr. Leon Massey, Executive Director	Garland
Community Services Office, Inc.
600 West Grand Avenue
Post Office Box 1175
Hot Springs, Arkansas 71901
Telephone: (501)624-5724
FAX: (501)624-1645
E-mail: lemass@csohs.ore
Mr. John Bates, Weatherization Director
MCAEOC	Mr. Sam Scruggs, Executive Director	Mississippi
Mississippi County, Arkansas Economic
Opportunity Commission, Inc.
1400 North Division
Post Office Drawer 1289
BlytheviJle, Arkansas 72316-1289
Telephone: (870)776-1054
FAX: (870) 776-1875 or 776-1567E-mail:
Sam.Scrupgs(a)sbcglobal.net	F
Mr. Clark Phillips, Weatherization Director E-mail: .lim2wx(2!vahoo.coin
M-DCS	Ms. Margaret Staub, Executive Director	Lee
Mid-Delta Community Services, Inc.	Monroe
Post Office Drawer 745	Phillips
Helena, Arkansas 72342 Telephone: (870) 338-6406 FAX: (870)338-3629 E-mail: mstaub{a)cox-internet.com	Prairie
Mr. Jacob Bryant, Weatherization Director 53 South Poplar Mariarma, Arkansas 72360 Telephone: (870)295-3697 ' Fax: (870)295-2036 E-mail: i.briehl(3),suddenlinkiTiail.com
NADC	Mr. Larry Goodwin, Executive Director	Fulton
Northcentral Arkansas Development	Independence
Council, Inc.	Izard
550 9th Street	Sharp
Post Office Box 3349 Batesville, Arkansas 72503 Telephone: (870)793-5765 FAX: (870)793-2167 E-mail: nadc larrvf5),vahoo.com Mr. Billy Carlton, Weatherization Director	Stone
OHC	Mr. Al West, Executive Director	Benton
Office of Human Concern, Inc.	Carroll
506 East Spruce Street	Madison
Post Office Box 778 (mail address only) Rogers, Arkansas 72757 Telephone: (479)636-7301 FAX: (479)636-7312 E-mail: alwest(S),eohc.or2 Mr. Jerrie Dutton, Weatherization Director E-mail: iduttonf35eohc.org	Washington
001	Mr. Roger Ratchford, Executive Director	Baxter
Ozark Opportunities, Inc.	Boone
701 East Prospect 72602	Marion
Post Office Box 1400	Newton
Harrison, Arkansas 72601	Searcy
Telephone: (870)741-9406	Van Buren
FAX: (870)741-0924
E-mail: ooif5)alltel.net
Mr. Darwin Arnold, Weatherization Director
Telephone: (870)741-2544
Fax: (870)741-2090
PB-JCEOC	Ms. Betty Smith, Executive Director	Arkansas
Pine Bluff-Jefferson County Economic	Cleveland
Opportunities Commission, Inc.	Jefferson
Post Office Box 7228 (Mail Address Only)	Lincoln
817 Cherry Street	Grant
Pine Bluff, Arkansas 71611
Telephone: (870)536-0046
FAX: (870)535-7558
E-mail: pbiceoc(5)sbcaloba].net
Or: eocopsmcr(®,sbcglobal.net
Ms. Brenet Smith, Weatherization Director
Telephone: (870)535-6699
SEACAC	Mr. Larry Henderson, Executive Director	Ashley
Southeast Arkansas Community Action Corporation Bradley
1208 Myrtle	Chicot
Post Office Box 312	Desha
Warren, Arkansas 71671	Drew
Telephone: (870)226-2668
FAX: (870) 226-5637
E-mail: larrvhendersonfS.seacac.com
Ms. Betty Forrest, Weatherization Director
E-mail: bettv.fon-estb.®seacac.com
SWADC	Mr. Ricky Pondexter, Executive Director	Hempstead
Southwest Arkansas Development	Howard
Council, Inc.	Lafayette
3902 Sanderson Lane	Little River
Texarkana, Arkansas 71854	Miller
Telephone: (870) 773-5504	Nevada
FAX: (870)772-2974	Sevier
E-mail: swadcf5)cableone.net
Mr. Taft Wilson, Weatherization Director
Telephone: (870) 772-5758
E-mail: taftwilson(a),cableone.net
UHDC	Ms. Patricia Atkinson, Executive Director	/"I
Universal Housing Development	Conway Franklin
Corporation	Johnson
301 East Third Street	Logan
Post Office Box 846	Perry
Russellville, Arkansas 72801	Polk
Telephone: (479)968-5001	Pope
FAX: (479) 968-5002	Scott
E-mail: pat(S),uhdc.net	Yell
Mr. Loyd Collins, Weatherization Director

CONGRESSIONAL DISTRICT 1

AGENCIES

COUNTIES

BLACK RIVER AREA DEVELOPMENT CORPORATION (BRAD) 1403 HOSPITAL DRIVE POCAHONTAS, ARKANSAS 72455 JIM JANSEN, EXECUTIVE DIRECTOR (870)892-5219

CLAY

LAWRENCE

RANDOLPH

CENTRAL ARKANSAS DEVELOPMENT COLINCIL (CADC)

722 GAUNT STREET

POST OFFICE BOX 580

BENTON, ARKANSAS 72018

LARRY COGBURN, EXECUTIVE DIRECTOR

(501) 315-1121

LONOKE

COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC. (CAPCA)

707 ROBINS STREET, SUITE 118 CONWAY, ARKANSAS 72034 PHYLISS FRY, EXECUTIVE DIRECTOR (501) 329-3891

CLEBURNE

CROWLEY'S RIDGE DEVELOPMENT COLINCIL (CRDC)

2801 FOX MEADOW LANE POST OFFICE BOX 1497 JONESBORO, ARKANSAS 72403 LOYD PRICE EXECUTIVE DIRECTOR (870)802-7100

CRAIGHEAD

CRITTENDEN

CROSS

GREENE

JACKSON

POINSETT

ST. FRANCIS

WOODRUFF

MID-DELTA COMMLINITY SERVICES, INC.

(M-DCS)

POST OFFICE DRAWER 745

HELENA, ARKANSAS 72342

MARGARET STAUB, EXECUTIVE DIRECTOR

TELEPHONE: (870) 338-6406

LEE

MONROE PHILLIPS PRAIRIE

MISSISSIPPI COUNTY, ARKANSAS

ECONOMIC OPPORTUNITY COMMISSION,

INC.

(MCAEOC)

1400 NORTH DIVISION

POST OFFICE DRAWER 1289

BLYTHEVILLE, ARKANSAS 72316-1289

SAM SCRUGGS, EXECUTIVE DIRECTOR

TELEPHONE: (870) 776-1054

MISSISSIPPI

NORTHCENTRAL ARKANAS DEVELOPMENT COUNCIL, INC. (NADC)

550 9T STREET

POST OFFICE BOX 3349

BATESVILLE, ARKANSAS 72503

LARRY GOODWIN, EXECUTIVE DIRECTOR

(870)793-5765

FULTON

INDEPENDENCE

IZARD

SHARP

STONE

OZARK OPPORTUNITIES, INC. (001)

701 EAST PROSPECT

POST OFFICE BOX 1400

HARRISON, ARKANSAS 72601

ROGER RATCHFORD, EXECUTIVE DIRECTOR

(870)741-9406

SEARCY

PINE BLUFF-JEFFERSON COUNTY ECONOMIC

OPPORTUNITIES COMMISSION, INC.

(PB-JCEOC)

817 CHERRY STREET

POST OFFICE BOX 722 8

PINE BLUFF, ARKANSAS 71611

BETTY SMITH, EXECUTIVE DIRECTOR

(870) 536-0046

ARKANSAS

CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC)

722 GAUNT STREET

POST OFFICE BOX 580

BENTON, ARKANSAS 72018 *

LARRY COGBURN, EXECUTIVE DIRECTOR

(502) 315-1121

SALINE

COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC. (CAPCA) 707 ROBINS STREET, SUITE 118 PHYLISS FRY, EXECUTIVE DIRECTOR CONWAY, ARKANAS 72034 (501)329-3891

FAULKNER WHITE

CENTRAL ARKANSAS DEVELOPMENT COUNCIL

5620 WEST 12^th STREET STE 9

LITTLE ROCK, ARKANSAS 72204

LARRY COGBURN, EXECUTIVE DIRECTOR

(501)603-0909

PULASKI

OZARK OPPORTUNITIES, INC. (001)

701 EAST PROSPECT

POST OFFICE BOX 1400

HARRISON, ARKANSAS 72602

ROGER RATCHFORD, EXECUTIVE DIRECTOR

(870)741-9406

VAN BUREN

UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC)

301 EAST THIRD STREET POST OFFICE BOX 846 RUSSELLVILLE, ARKANSAS 72801 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (501)968-5001

CONWAY ,

YELL

PERRY

CRAWFORD-SEBASTIAN COMMUNITY

DEVELOPMENT COLINCIL, INC. (C-SCDC) 4831 ARMOUR STREET POST OFFICE BOX 4069 FORT SMITH, ARKANSAS 72914 WELDON RAMEY, EXECUTIVE DIRECTOR (501)785-2303

CRAWFORD SEBASTIAN

OFFICE OF HUMAN CONCERN, INC. (OHC)

506 EAST SPRUCE STREET

POST OFFICE BOX 778

ROGERS, ARKANSAS 72757

AL WEST, EXECUTIVE DIRECTOR

(501)636-7301

BENTON CARROLL MADISON WASHINGTON

OZARK OPPORTUNITIES, INC. (001)

701 EAST PROSPECT

POST OFFICE BOX 1400

HARRISON, ARKANSAS 72602

ROGER RATCHFORD, EXECUTIVE DIRECTOR

(501)741-9406

BAXTER BOONE MARION NEWTON

UNIVERSAL HOUSING DEVELOPMENT

CORPORATION (UHDC) 301 EAST THIRD STREET POST OFFICE BOX 846 RUSSELLVILLE, ARKANSAS 72601 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (501)968-5001

FRANKLIN

JOHNSON

LOGAN

POLK

POPE

SCOTT

CENTRAL ARKANSAS DEVELOPMENT COLWCIL (CADC)

722 GAUNT STREET

POST OFFICE BOX 580

BENTON, ARKANSAS 72018

LARRY COGBURN, EXECUTIVE DIRECTOR

(501) 315-1121

CALHOUN

CLARK

COLUMBIA

DALLAS

HOT SPRING

OUACHITA

MONTGOMERY

PIKE

UNION

COMMUNITY SERVICES OFFICE, INC. (CSO)

600 WEST GRAND

POST OFFICE BOX 1175

HOT SPRINGS, ARKANSAS 71902

LEON MASSEY, EXECUTIVE DIRECTOR

(501)624-5724

GARLAND

PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNITIES COMMISSION, IlVC. (PB-JCEOC)

817 CHERRY STREET

POST OFFICE BOX 7228

PINE BLUFF, ARKANSAS 71611

BETTY SMITH, EXECUTIVE DIRECTOR

(870) 536-0046

CLEVELAND JEFFERSON LINCOLN GRANT

SOUTHEAST ARKANSAS COMMUNITY ACTION CORPORATION (SEACAC)

1208 MYRTLE STREET

POST OFFICE BOX 312

WARREN, ARKANSAS 71671

LARRY HENDERSON, EXECUTIVE DIRECTOR

(870) 226-2668

ASHLEY

BRADLEY

CHICOT

DESHA

DREW

SOUTHWEST ARKANSAS DEVELOPMENT COUNCIL (SWADC) 3902 SANDERSON LANE TEXARKANA, ARKANSAS TOM LOCKARD, EXECUTIVE DIRECTOR (870)773-5504

HEMPSTEAD

HOWARD

LAFAYETTE

LITTLE RIVER

MILLER

NEVADA

SEVIER

PRODUCTION SCHEDULE

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ENERGY SAVINGS

Energy SavinRS

An estimate of the amount of energy to be conserved.

The fuel analysis is representative of the typical unit weatherized by each of the subgrantees. The analysis provides the data regarding energy conservation.

DOE PROGRAM	AMOUNT	LINE
Total DOE State Weatherization Allocation	$4,264,448	(a)
Total Cost associated with Administration, T&TA, Financial and Energy Audits or 15% of allocation	$1,109,032	(b)
Subtract the amount entered in line (b) from Line (a), for total Federal (DOE) funds available to weatherize homes	$3,155,416	(c)
State Average Cost per Home or National WAP Program Year Average Cost per Home (i.e., PY2007-$2,885*)	$ 3,055	(d)
Total Estimated Homes to be Weatherized	1,107	(e)
Multiply (e) by 30.5 MBTU** for total Annual Estimated Energy Savings resulting from DOE appropriated funds	33,764	(f)
ALL FtJNDING SOURCES
Total funds (e.g., DOE-WAP, State, Leveraged, LIHEAP, and other non-Federal sources of funds used by the State to weatherize'homes	$10,114,448	(S)
Total cost associated with the administration of Weatherization funds or 15% of total funds available to weatherize homes	$ 1,694,032	(h)
Subtract the amount entered in line (h) from line (g), for total funds available to weatherize homes	$8,420,416	(1)
State Average Cost per Home or Nation WAP Program Year Average Cost per Home (i.e., PY2009 - $3,055*)	$ 3,055	Q)
Total Estimated Homes to be Weatherized	2,412	(k)
Multiply ()c) by 30.5 MBTU** for total Annual Estimated Energy Savings resulting from all funding sources	73,566	(1)

TRAINING AND TECHNICAL ASSISTANCE ACTIVITIES

AND MONITORING ACTIVITIES

TRAINING AND TECHNICAL ASSISTANCE

Milestones and training guidance is based on information received from evaluation of each subgrantees submittal

GRANT GUIDANCE March .20, 2009

State weatherization manager and training coordinator will provide detail subject information to inform the changes that will be mandatory for the new program year.

WAP ANNUAL TRAINING CONFERENCE JULY 16^th & 17^th, 2009

Various new subject matter, as well as updated information will be taught that are directly related to new requirements from DOE (i.e. regional, national conferences & other related sources).

WAP SKILLS TRAININNG October 1^st & 2^nd, 2009

Weatherization personnel come together in state wide hands on training. This allows everyone to participate in a wide array of skilled demonstrations needed to professionally show "how to" perform the different tasks needed on each unit. In addition, two or three units will be selected in advance to perform weatherization installed activities.

MONITORING ACTIVITIES

1. An analysis of the existence and effectiveness of any weatherization project being carried out by a subgrantee.

The Arkansas Weatherization Office analyzes the effectiveness of the State's Weatherization projects through its ongoing monitoring activities.

The monitoring activities of the Arkansas Weatherization Office serve three principle purposes:

-To disclose areas of non-compliance with contract and programmatic regulations.

-To identify technical assistance needs among program personnel, provide training to correct deficiencies, identify and resolve questions about program operations.

-To assure quality workmanship on homes weatherized.

Monthly monitoring activities occur in OCS as staff reviews the monthly reports from the subgrantees. The monitoring lends itself to in-office or desktop review since the fiscal records are readily accessible and financial staff is usually available for consultation.

Before making a monitoring visit, the monitor reviews all reports and requests, and pertinent correspondence from the agency to be visited to get an idea of the agency's performance over a period of several months. The audit for the last contract period and the monitoring reports made previously are also reviewed. Year-to-date statistical data is compiled monthly.

The monitor also reviews the production schedule for each agency based on the Arkansas weatherization allocation formula and compares it to projections and expenditures.

Each subgrantee is monitored a minimum of one time annually, but monitoring may be required more often if requested by the agency or is deemed necessary by the State Weatherization Office.

Monitoring and evaluation activities include:

a. Review of the office procedures to determine if all systems are functioning according to written procedures,

b. Review the client intake procedures, i.e., income guidelines and point system,

c. Review the client files for accuracy and completeness,

d. Review staffing levels and identify labor problems,

e. Review material management controls, check warehouse inventory/tools and equipment.

f. Review Financial Management System,

g. Review safety issues,

h. Make at least one home inspection of completions and/or units in progress per crew, and i. Hold an exit interview with the Program Director and Executive Director, and plan follow-up visits. Following the visit, the monitor files a written report with the Arkansas Weatherization Director and summarizes the findings along with suggested corrective action and comments.

1) Two full-time monitors, with plans to hire one additional monitor, will be involved in regularly monitoring the program. The services of the Division of Finance will be utilized on an as needed basis. Our plan includes one additional monitor this program year.

2) Each subgrantee will be monitored a minimum of one time during the year. At least ten percent of the homes weatherized will be inspected by state staff to insure quality control and accountability.

3) Monthly reports, statistical review and monitoring and evaluation instruments are part of the weatherization manual.

4) In addition to the system for resolving problems described, reference the T/TA portion of the state plan which will detail training designed to eliminate problems.

5) Subgrantee performance is evaluated through the monitoring process. Subgrantee performance standards are contained in the manual and the subgrantees are evaluated as to whether they are meeting those standards. Two substandard performance ratings by a subgrantee could result in a public hearing process to determine the adequacy of that subgrantee.

MONITORING

Milestones

1. Fifteen subgrantees will be monitored at least once during the program year.

2 . At least 10% of the units weatherized will be inspected during the program year.

3 . At least 10% of the client files will be inspected for compliance with state and federal regulations.

4 . Fiscal and production desk reviews will be conducted monthly. y level. '

LEVERAGING ACTIVITIES

Leveraging Activities - Other Sources

DOE Funded Leveraging

The state will leverage utility funds and other non-federal funds where possible. Subgrantees will administer the Arkansas Weatherization Program, which is contracted through the largest Community Action Agency in the state. The program will allow subgrantees to use DOE vehicles/equipment for use in the Arkansas Weatherization Program for non-DOE houses. Subgrantees will use a cost allocation plan to determine the amount of funds to be reimbursed to the DOE program for use of its vehicles/equipment.

POLICYADVISORYCOUNCIL

Arkansas Policy Advisory Council Meetings

The PAC will meet on January 27, 2009 for the purpose of holding a public hearing on the 2009-2010 State Weatherization Plan. Other items on the agenda will include the approval of minutes, planned 2009 training and a report on Weatherization Day, and AWP Program Updates.

The PAC members are involved in weatherization activities such as training and Weatherization day activities and leveraging funds. Entergy is represented on the PAC and funds some weatherization activities of subgrantees each year. The State Energy Office is represented on the PAC and provides client education material for weatherization clients. Rural Development is represented on the PAC and provides funding to some weatherization subgrantees for housing rehabilitation.

Revised 12/30/05

WEATHERIZATION ASSISTANCE PROGRAM POLICY ADVISORY COUNCIL MEMBERS

TERM OF SERVICE

GROUP/ORGANIZATION
EXPIR.
NAME/ADDRESS/PHONE	REPRESENTED
DATE
Thomas E. Green	Office of Community Services	N/A
Post Office Box 1437/S3 30	Ex-Officio
Little Rock, AR 72203
Phone: (501)682-8715
RitaByers	Elderly and Handicapped	1/lf
Main Stream
300 South Rodney Parham Rd Ste 5
Little Rock, AR 72205-4774
Phone:(501)280-0012
FAX: (501)280-9267
E-Mail: ritabvers(2),vahoo.com
Al West, Vice Chair	Weatherization Subgrantee	1/11
Office of Human Concern	CAA Executive Director
Post Office Box 778
Rogers, AR 72757
Phone: (479)636-7301
FAX: (479)636-7312
E-Mail: alwestfa),ohc.org
Jim Gatchel	Weatherization Director	1/11
Mississippi County, Arkansas
Economic Opportunity Commission, Inc.
Post Office Box 1289
BIytheville, Arkansas 72316
Phone: (870)776-1054
FAX: (870)776-1875
E-Mail: Jim2'wx(a),vahoo.com
Beverly Palmer	Weatherization Director	1/11
Weatherization Director
Central Arkansas Development
Council
Post Office Box 580
Benton, Arkansas 72018

Phone:(501)315-1121	i
FAX: (501) 778-9120	1
E-Mail: bpalmerf2)cadc.cc	1 1
PAC-Term of Service	.1
Page 2	i
Mark Whitmer, Chair	Weatherization Director	1/11
Crawford-Sebastian Community	At Large Position
Development Council, Inc.
4831 Armour Street
Post Office Box 4069	j
Fort Smith, AR 72914	, 1
Phone: (479)785-2303	1 1
FAX: (479) 785-2341	i i
E-Mail: mwhitmerfoicscdccaa.ors	1
Susan Recken	At Large Position	1/11 !
AR Department of Economic	\
Development
#1 Capitol Mall	\
Little Rock, AR 72201
Phone: (501)682-7334
FAX: (501)682-2703
'' E-Mail: sreckenfa),l800ARKANSAS.com
Martie North, V.P., and	At Large Position	1/11
Director of Community Development	!
7500 Cantrell Road
Little Rock, AR 72207
Phone: (501)978-2234	j
E-Mail: mnorth(a),bankozarks.com
Kenny Gunn, Weatherization Dir..	At Large Position	1/11
Crowley's Ridge Development
Council, Inc.
Post Office Box 16720
Jonesboro, Arkansas 72403-1497
Phone: (870) 802-7100 ext. 120
E-Mail: kennYgunn(2)crdcnea.com
William Taft Wilson	At Large Position	1/11
Weatherization Director
Southwest Arkansas Development Council, Inc.
3902 Sanderson Lane
Texarkana, Arkansas 71854
Phone: (870)773-5504 *

E-Mail: taftwilson(a)cableone.net
301 Third Street
Russellville,AR 72801
Phone: (479) 968-5001
FAX: (479) 568-5002
uhdcpat(a!cox-internet.com
Kelly Lassiter, Manager	Public Utilities	1/11
Customer & Employee Relations
CenterPoint/ARKLA
P.O. Box 751
Little Rock, AR 72203
Phone: (501)377-4746
FAX: (501)377-4725
E-Mail: kelly.lassiter@centerpointenergy.c	:om
(This e-mail address has an underscore betv	veen first, middle PAC - Term of Service
Page 3
Patricia Atkinson	Housing	1/11
Universal Housing
Development Council
Post Office Box 846
and last name)
Jamie Stringfellow	Public Utilities	1/11
ENTERGY	1
1405Hwy62SW
Mountain Home, AR 72653
Cell: 870 866-6005
Home 870 425-5178
E-mail: istring(a),entergv.com
Jane Todd	Public Service Commission	1/11
Public Service Commission
Post Office Box C-400
Little Rock, AR 72203
Phone: (501)682-5988
FAX: (501)682-5882
E-Mail: janie gray(2),psc.state.ar.us
(This e-mail address has an underscore betv	veen first and last name)

Lawrence McCullough

Rural Development

USDA Service Center

Federal Building, Room 3416

700 West Capitol Avenue

Little Rock, AR 72201-3225

Phone: (501)301-3237

FAX: (501)301-3290

E-Mail: Lawrence.mccu]lough(2),ar.usda.gov

Vacant

Housing

Local Government

ARKANSAS WEATHERIZATION POLICY ADVISORY COUNCIL

BY-LAWS

ARTICLE I THE COUNCIL

Section 1 - Name

The name of the Council shall be the Arkansas Weatherization Policy Advisory Council (PAC).

Section 2 - Purpose

The purpose of the PAC shall be to promote the full development and utilization of the State's weatherization resources.

Section 3 - Membership

The PAC shall be appointed by the Office of Community Services' Assistant Director in consultation with the State Weatherization Directors and PAC, consistent with federal regulations. Membership shall consist of no more than fifteen members representing the following groups or organizations:

a. Office of Community Services (ex-officio)

b. Elderly and Handicapped

c. Weatherization Subgrantees

CAA Executive Director Weatherization Directors (2)

d. Local Government e. Civic Group

f. Public Utilities (2)

g. At-large Positions (4) Choose from the following: -Financial Institutions -Liquid Petroleum Gas Board -Health Department Plumbing Inspector -Fire Marshall

-Other h. Public Service Commission i. Housing (2)

The term of office of PAC members shall be for three years and may be appointed to serve consecutive terms. Appointments shall be made during the regular meeting of the first quarter of the calendar year.

(08/94) Members missing three consecutive regular meetings without cause, as determined by the total PAC membership, will be replaced at the next regular meeting of the PAC.

Section 4 - Authority

The PAC shall serve in an advisory capacity and will function as follows:

a. approve the state plan;

b. serve as a resource to secure additional funds for the State's Weatherization Assistance

Program;

c. make recommendations on the appropriate use of funds obtained from sources other than the Department of Energy;

d. make policy recommendations;

e. conduct the Public Hearings on the state plan; and f network with other Weatherization PACs in the country.

ARTICLE II OFFICERS

Section 1 - Officers

The officers of the PAC shall be the Chairperson and Vice Chairperson.

Section 2 - Nomination of Officers

The Nominating Committee shall present a slate of officers in advance of the voting meeting. Additional nominations may be made from the floor. From this slate, the nominee receiving the majority vote shall be the officer.

Section 3 - Election and Term of Office

A. The officers shall be elected at the first regular meeting of the calendar year and assume their duties at the next meeting. They shall serve for one year or until their successors are elected.

B. Voting for officers shall be by written ballot unless the candidate has no opposition and then it may be by unanimous motion.

Section 4 - Duties

Chairperson: The Chairperson shall preside at all meetings of the PAC and perform all such services as are usually performed by the Chairperson of an organization and shall perform such duties as may be requested by the PAC and shall be ex-officio member of all committees except the Nominating Committee.

1910-0400

Vice Chairperson: The Vice Chairperson shall discharge the duties of the Chairperson in the absence of the Chairperson or in the event of his inability to act.

ARTICLElll PAC MEETINGS

Section 1 - Regular Meetings

The PAC shall meet on the fourth Tuesday of the third month of each quarter or at other times as specified by the Chairperson.

Section 2 - Special or Called Meeting

The Chairperson may call special meetings of the PAC as required. Upon receipt of written request from a majority of members of the PAC, the Chairperson shall call a special meeting of the PAC to convene within ten days.

Section 3 - Quorum

Five members of the PAC shall constitute a quorum for the transaction of business.

Section 4 - Voting

All actions of the PAC shall be determined by a majority vote of the members present and voting, except the adoption and amendment of the By-laws which shall be by a two-thirds vote of the members present. Proxy voting shall be allowed by persons authorized to attend and represent a member of the PAC.

Section 5 - Order of Business

The Chairperson and the Assistant Director of the Office of Community Services or designee shall be responsible for ordering the business of the PAC.

Section 6 - Rules

Robert Rules of Order shall govern the procedures of the PAC.

ARTICLE IV COMMITTEES

Section 1 - Committees may be established by the PAC as requested, to deal with specific issues. Members shall be designated by the Chairperson.

ARTICLE V BY-LAWS AMENDMENT PROCEDURES

Section 1 - By-Laws Amendment Procedures

The By-laws may be amended at any regular meeting of the PAC by a two-thirds vote of the members present, provided that the proposed amendment has been submitted in writing and made available to all members at least two weeks prior to the meeting at which a vote is taken.

HEARINGS AND TRANSCRIPTS

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THE ARKANSAS WEATHERIZATION POLICY ADVISORY

IMAX THEATER CONFERENCE ROOM

3001 ROOSEVELT ROAD

LITTLE ROCK, AR 72206

JANUARY 24, 2008

10:00-10:15 A.M.

IN THE MATTER OF:,

WEATHERIZATION ASSISTANCE PROGRAM PUBLIC HEARING

APPEARANCES:

MR. MARK WHITMER	CHAIRMAN
MS. RITA BYERS	PAC MEMBER
MS. SUSAN RECKEN	PAC MEMBER
MR. JIM GATCHEL	PAC MEMBER
MS. BEVERLY PALMER	PAC MEMBER
MR. AL WEST	VICE-CHAIRMAN
MS. JAMIE STRINGFELLOW	PAC MEMBER
MS. PATRICL\ ATKINSON	PAC MEMBER
MS. MARTIE NORTH	PAC MEMBER
MR. KENNY GUNN	PAC MAMBER
MR. WILLIAM TAFT WILSON	PAC MEMBER
MR. THOMAS GREEN	PAC MEMBER

MS. MAE BISHOP, STATE WEATHERIZATION PROGRAM MANAGER,ARKANSAS OFFICE OF COMMUNITY SERVICES, DHS

PUBLIC ATTENDEES:

SUE GATCHEL	ARCHIE MUSSELMAN
GREG IRWIN	JOHN BATES
LEA ANN LEE	DEBBIE BIGGS
BETTY FORREST	ROBIN ARNOLD
ROGER RATCHFORD	DARWIN ARNOLD
CANDY ROMAN	LARRY PALMER
LUD KOZLOWSKI	DORIS WRIGHT
LOYD COLLINS	BRENET SMITH
RICKY PONDEXTER	ROSE ADAMS
LOYD PRICE	STEVE COPLEY
TASHANNA DAVIS, SECRETARY

EXHIBITS

No Exhibits.

WEATHERIZATION ASSISTANCE PROGRAM PUBLIC HEARING JANUARY 24, 2008

Chairman Whitmer:This is the 2008-2009 Arkansas Weatherization Assistance Program Public Hearing. I would like to ask if everyone will put your cell phones and pagers on vibrate or turn them off. We will follow the same guidelines as we always follow. We will have the Public Hearing, take a short break and then the Policy Advisory Council meeting.

Ms. Bishop:Good morning. My name is Mae Bishop, Weatherization Program Manager at the Arkansas Department of Human Services, Office of Community Services. My purpose here today is to conduct a public hearing on the 2008 Weatherization Assistance Program State Plan.

The department has proposed an allocation of $2,061,017 from the United States Department of Energy funds and $1,919,855 from the Home Energy Assistance Program funds. No carryover is estimated this program year.

Grantees are expected to achieve a rate of production and expenditures that will result in all weatherization funds being spent by the end of the year.

The federal guidelines require the state to submit an annual application. The annual file is submitted to DOE and master file is updated as appropriate at the Department of Human Services. There possibly may be some changes in reporting requirements if there are changes required by the Department of Energy.

Training and technical assistance will be provided in the following areas on an as needed basis: Management and Administration, Basic Skills, Contract Training, Consumer EducaUon, Leveraging, Rules and Regulations, National Energy Audit, Mobile Home Energy Audit, and Management Information System.

The following trainings have been tentatively scheduled:

Grant Guidance: March 21, 2008

Annual Training Conference:

July 18-19, 2008 '

Skills Training: October 2-3, 2008

General skills training is provided annually and additional training needs are determined as a result of monitoring visits and monthly reports. Attendance by appropriate subgrantee personnel is encouraged at all trainings. The effectiveness of state training will be evaluated annually. Attendance at training includes regional and national training sessions provided.

The state compares productivity by use of monthly reports. These reports are compiled and shared with subgrantees annually. It is estimated the 66 percent of the training and technical assistance funds will be used for monitoring activities. Other funds will also be used for monitoring activities.

Weatherization services will be provided in all 75 counties in Arkansas by 15 subgrantees.

Funds for Indian tribes are taken from state allocations. However, Arkansas has no Indian tribes at this time.

Approximately 533 units will be weatherized with Department of Energy funds and approximately 541 units will be weatherized with Home Energy Assistance Program funds.

The state is requiring a minimum of 30 percent average to be used for materials.

The state is requiring the use of the blower door on all units. Subgrantees receiving less than $350,000 will receive ten percent of the United States Department of Energy funds for administration. Home Energy Assistance Program funds are limited to five percent for administration.

The state proposes up to $63,000 for leveraging; up to $10,000 for crisis relief; and up to $42,000 for Pollution Control Insurance from Home Energy Assistance Program funds. Funds will be used to weatherize homes if not expended for leveraging, crisis relief, and pollution control insurance.

Children are included in the priority system. Children are defined to be dependents under the age of 18 who are full-time students in a secondary school or equivalent technical or vocational training who may be reasonably expected to complete the program before reaching the age of 19.

The financial audit, liability insurance and health and safety will continue to be separate budget items.

Program income is defined as any funds earned from non-federal sources during the course of performing weatherization work. The income generated must be used to complete additional houses in accordance with program rules.

Each subgrantee is required to have a policy on procurement of building insulation products and materials containing recovered materials in compliance with federal and state requirements.

All low-income Weatherization Assistance Program subgrantees completing renovation work on pre-1978 housing are subject to the provisions of a federal regulation that requires them to give a notification to the occupants of the housing about the potential hazards of lead base paint. The renovators are required to give occupants a copy of the Environmental Protection Agency booklet "Protect Your Family From Lead In Your Home" at least seven days prior to the start of work. This requirement applies only to those homes covered by the Environmental Protection Agency rule. A house may be reweatherized if it was previously weatherized prior to September 30, 1993.

The state will continue to have a Policy Advisory Council as opposed to having a commission.

The Department of Energy has authorized replacement of refrigerators and electric water heaters under certain conditions. The maximum average per unit for 2009 will be $3,055.

The Health and Safety plan includes mold and mildew. This includes a training plan, client certification form, walk-away policy and checklist.

The Arkansas Department of Human Services is in compliance with Titles VI and VII of the Civil Rights Act and operates, manages and delivers services without regard to age, religion, disability, political affiliation, veteran status, sex, race, color, or national origin. If you need this material in a different format, such as large print, contact our Americans with Disabilities Act Coordinator at (501) 682-8922 voice, or (501) 682-8820 TDD.

Written comments may be submitted by 4:30 p.m., March 15 to:

Thomas E. Green, Assistant Director Office of Community Services P.O. Box 1437, Slot S-330 Little Rock, AR 72203-1437

This ends the public hearing. Are there any public comments regarding this hearing?

Chairman Whitmer:Do we have any comments? If we do please state your name, address, if you live in Little Rock, and the agency you work for. There are no comments.

Ms. Bishop:There are no comments. I would like to say again, if you have written comments that you like to submit, you may submit them by March 15.

Chairman Whitmer;If there are no comments, we would like to close the Public Hearing. We will adjourn and meet back here about 15 minutes to start the Policy Advisory Council meeting.

The meeting adjourned at 10:15 a.m.

ADJUSTMENTS TO ON-LINE INFORMATION

The maximum average for FY 2009 is $3,055 per unit. The FY 2010 maximum average will be adjusted when notified by The Department of Energy.

The expenditure limit for Health and Safety Measures is 20% of the average per dwelhng unit cost limitation.

The state will use 150% of the poverty guidelines as the eligibility criteria. The Department of Energy definition of income will be used.

MISCELLANEOUS

Miscellaneous

Energy Audit: Arkansas uses NEAT and will use the mobile home energy audit developed by DOE contract.

Success Stories: Arkansas will report success stories using the DOE prescribed format.

Financial Audits: The State office and each subgrantee has a Single Agency Audit in compliance with Circular A-133.

Reporting: Arkansas will comply with all of DOE's reporting requirements.

ASSURANCES

AND

CERTIFICATION

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// Olher Editiom Are Obsolete

The Applicant agrees to submit requested data to the Department of Energy regarding programs and activities developed by the Applicant from the use of Federal assistance funds extended by the Department of Energy. Facilities of the Applicant (including the physical plants, buildings, or other structures) and all records, books, accounts, and other sources of information pertinent to the Applicant's compliance with the civil rights laws shall be made available for inspection during normal business hours of request of an officer or employee of the Department of Energy specifically authorized to make such inspections. Instructions in this regard will be provided by the Director, Office of Civil Rights, U.S. Department of Energy.

This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts (excluding procurement contracts), property, discounts or other Federal assistance extended after the date hereof, to the Applicants by the Department of Energy, including installment payments on account after such data of application for Federal assistance which are approved before such date. The Applicant recognizes and agrees that such Federal assistance will be extended in reliance upon the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, the successors, transferees, and assignees, as well as the person(s) whose signatures appear below and who are authorized to sign this assurance on behalf of the Applicant.

Applicant Certification

The Applicant certifies that it has complied, or that, within 90 days of the date of the grant, it will comply with all applicable requirements of 1 0 C.F.R. § I 040.5 (a copy will be fiimished to the Applicant upon written request to DOE).

Designated Responsible Employee

Bernard Pighee . Administrator_______________ (501) 682-7955_______________________

Name and Title (Printed or Typed) Telephone Number

Signature Date

Arkansas Department of Human Services______ (501) 682-8715____________________________

Applicant's Name Telephone Number

Post Office Box I437/S330 _________________________________________

Address: Date

Little Rock. Arkansas 72203-1437___________

Authorized Official:

President, Chief Executive Officer or Authorized Designee

Thomas E. Green. Assistant Director___________________ (501) 682-8715_______________________________

Name and Title (Printed or Typed) Telephone Number

CERTIFICATIONS REGARDING LOBBYING, DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS

Applications should refer to Che regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included m the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 34 CFR Part 82, "New Restrictions on Lobbying," and 34 CFR Pad 85, "Government-wide Debarment and Suspension (Nonprocurement) arid Government-wide Requirements or Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Energy determines to award the covered transaction, grant, or cooperative agreement:

Fl. LOBBYING

The undersigned certifies, to the best of his or her knowledge and belief that:

(1) No Federal appropriated funds have beer paid or will be paid, by or on behalf of.the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, i Member of Congress, an officer or employee of Congress, or an employee oi a Member of Congress in connection witf the awarding of any Federal contract the making of any Federal grant the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract grant loan, or cooperative agreement.

(2) If any funds other than an Federal appropriated fund have been paid or will be Paid to any person for influencing or attempting to influence.an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, ''Disclosure Form to Report Lobbying," in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all - subawards at all tiers

(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction .was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 3 1, 'J.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

(1) The prospective Primary participant certifies to the best of its knowledge and belief, that itand its principals:

(a) Are not presently debarred suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

. (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining attempting to obtain, or performing a public {Federal State, or local) transaction under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement theft forgery, bribery, falsification or destruction of records, making false statements, or receiving go,- property,

(c) Are not presently indicted for or otherwise criminally or civilly charged' by a government entity (Federal State or local) with commission of any of the offenses enumerated in paragraph (i)(b)"of this certification; and

(d) Have not within a three-year period preceding this application/proposal had one or more public t transactions (Federal, State, or local) terminated for cause or default.

(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation'to this proposal.

3. DRUG-FREE WORKPLACE

This certification is required by the Drug-Free Workplace Act of 1988 ( Pub. L. 100-690, Title V, Subtitle D) and is implemented through additions to the Debarment and Suspension regulations, published " in the Federal Register on January 31, 1989, and May 25, 1990.

ALTERNATE I (GRANTEES OTHER THAN INDIVIDUALS)

(1) The grantee certified that it will or will continue to provide a drug free workplace by:

(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited m the grantees workplace and specifying the actions that will be taken against employees for violation of such prohibition;

(b) Establishing an ongoing drug-free awareness program to inform employees about:

(1) The dangers of drug abuse in the workplace,

(2) . The grantee's policy of maintaining a drug-free workplace,

(3) Any available drug counseling, rehabilitation, and employee assistance programs; and

(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a);

(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will:

(1) Abide by the terms of the statement; and

(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the work-place not later than five calendar days after such conviction.

(e) Notifying the agency, in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving.actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to energy grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification num,ber(s) of each affected grant;

(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted:

(1) Taking appropriate personnel action against such an employee, up to and including termination, consisted with the requirements of the Rehabilitation Act of 1973, amended; or'

(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal State, or local health law enforcement, or other appropriate agency,

(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a),(b), (c) (d), (e), and (f).

(2) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant:

Place' of Performance.

(Streec. address,ciLy councy, scate. zip code)

Office.of_Community, Services ........

.?t;h t Main Srree.Ls, PuJasi5i CounLv.. Little'Rock, Arkansas, 7.2201.........

OCheck if there are workplaces on file that are not identified here

4. Lobbying Disclosure Act of 1995, Simpson-Craig Amendment

Applicant organizations which am described in section 501 (cX4) of the LnteTnal Revenue Code of 1986 and engage in lobbying activities after December 31, 1995, shall not be eligible for the receipt of Federal funds constituting an award, grant, or loan. Section 501 (cX4) of the Internal Revenue Code of 1986 covers:

Civic leagues or organizations not organized for profit but operated exclusively for the promotion of social welfare, or local associations of employees, the membership of which is limited to the employees of a designated person or persons in a particular municipality, and the net earnings of which are devoted exclusively to charitable, educational or recreational purposes.

As set forth in the Lobbying Disclosure Act of 1995 ( Public Law 10465, December 19, 1995), as am.ended ["Simpson-Craig Amendment," see Section 129 of The Balanced Budget Downpayment Art I (Public Law 104-99, January 26, 1996)], lobbyinq activities is defined broadly. (See section 3 of the Act.)

The undersigned certifies, to the best of his or her knowledge and better that: it ,1S .NOT an organization described m section 50 1 (0X4) of the Internal Revenue Code of 1986; OR that it IS an organization described in section 50 1 (cX4) of the Internal Revenue Code of 1986, whid4 after December 31, 1995, HAS .N_OT engaged in any lobbying activities as defined in the Lobbying Disclosure Act of 1995, as amended.

ALTERNATE II (GRANTEES WHO ARE INDIVIDUALS)

(1) The grantee certifies that as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing possession, or use of a controlled substances in conducting any activity with the grant.

(2) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the conviction, to every grant officer or other designee unless the Federal agency designates a central point for the receipt of such notices. when notice is made to such a central point, it shall include the

________identification number(s) of each affected grant.

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U.S. DEPARTMENT OF ENERGY

FINANCIAL ASSISTANCE PRE-AWARD INFORMATION SHEET

Grantee: Arkansas Office of Community Services_______________________

Grant No.: DEFG44-02R410841______,____________ Amendment No.: ___________ .

A.INTELLECTUAL PROPERTY

() A university or other institution of higher education or an organization of the type described in Section 501(c)(3) of the Internal Revenue Code of 1954 (26 use 501(c)) and exempt from taxation under Section 501 (a) of the Internal Revenue Code (26 USC 501(a)); or

() An organization of the type described in Section 501(c)(4) of the Internal Revenue Code of 1954 (26 USC 501(c)) and exempt from taxation under Section 501 (a) of the Internal Revenue Code (26 USC 501(a)); or

() A nonprofit scientific or educational organization qualified under a State nonprofit organization statute. Please identify the statute.

() A small business concern as defined at Section 2 of Public Law 85-536 (15 USC 632) and implementing regulations of the administrator of the Small Business Administration.

(X) None of the above.

Recipients who have checked NONE OF THE ABOVE have the right to request, in advance or within 30 days after execution of the grant, in accordance with applicable statutes and DOE Procurement Regulation (9.9109-6) a waiver of all or any part of the rights of the United States in Subject Inventions. If the grantee intends to request a waiver to such invention rights pursuant to DOE PR 99.109-6, please indicate:

() I intend to request an advance waiver in accordance with DOE PR 9-9.109-6.

(X) I do not intend to request an advance waiver

2. RIGHTS IN PROPOSAL DATA

It is DOE policy for a grant award based on a proposal that, in consideration of the award, the Government shall obtain unlimited rights in the technical data contained in the proposal unless the grantee marks those portions of the technical information which he asserts as "proprietary data" or specifies those .. portions of such technical data which are

GO-PI" 19 (10 01 98)

not directly related to or will not be utilized in the work to be funded under the grant.. Accordingly, please. indicate:

(X) No restrictions on Government rights in the proposal technical data; or

() The following identified technical data is proprietary or is not directly related to or will not be utilized in the work to be funded under the grant:

A.3 IDENTIFICATION OF TECHNICAL DATA WHICH IS PROPRIETARY

The Rights in Technical Data clause proposed to be used for this grant may not permit the utilization of proprietary data in the grant work or, if the use of proprietary data is permitted, may not be adequate to meet programmatic requirements. Use of data which is proprietary may, prevent you from meeting, the data requirements of the grant (including delivery of data). Your attention is particularly drawn to the use of LICENSED COMPUTER SOFTWARE.

Please indicate that you have reviewed the requirements in the technical scope of work and to the best of your knowledge:

(X) No proprietary data will be utilized in the grant work.

() Proprietary data as follows will be utilized in the grant work:

() No LICENSED COMPUTER SOFTWARE will be utilized in the grant work.

(X) LICENSED COMPUTER SOFTWARE as follows will be utilized in the grant work:

Microsoft Word for Windows, Windows 98, Microsoft Office 97, Excel. and Word Perfect____________________________

B.TYPE OF BUSINESS (IF NOT SPECIFICALLY IDENTIFIED IN SECTION A.

] OF THIS PRE-AWARD INFORMATION SHEET)

The Recipient is a:

() Individual

() Partnership

(X) State or Local Government

() Joint Venture

GO-PJ-19

(MS)

C.SOCIAL SECURITY NUMBER (SSN')

If the Recipient does not have an Internal Revenue Service (IRS) assigned Employer Identification. Number (EIN), Grantee SSN is

_________________________. (See block 5 of Grant Application, Standard

Form 424.)

D.DATA UNIVERSAL NUMBERING SYSTEM (DUNS NUMBER)

Grantee DUNS Number is 71-0422536 For assistance in obtaining a

DUNS Number, call DUNN & Bradstreet at 1 - 800-333-0505. The offeror should be prepared to provide the following infonnation to DUNN & Bradstreet:

(1) Company name.

(2) Company address.

(3) Company telephone number

(4) Line of business.

(5) Chief executive officer/key manager.

(6) Date the company was started.

(7) Number of people employed by the company.

(8) Company affiliation.

E.CIVIL RIGHTS REQUIREMENTS

In accordance with 10 CFR 1040, the recipient is required to appoint a person as the Affirmative Action Officer to be responsible for Civil Rights matters. The person you appoint should be knowledgeable of lOCFR 1040, Nondiscrimination in Federally Assisted Programs. You are also responsible for prominently displaying reasonable numbers of Civil Rights posters at your facility. A copy of 10 CFR 1040 can be found at www.pr.doe.gov/lfD40 toe.html and the poster at www.eren.doe.gov/oolden/pafhtinl. Copies can also be obtained from your awarding DOE office.

_Doris Wright__has been appointed as the Affinnative Action Officer and has familiarized himself/herself with 10 CFR 1040 . DOE Civil Rights posters have been displayed prominently and in reasonable nurhbers at our facility.

Organization Name Office of Community Services Phone: (501) 682-8729 _ and address P.O.Box 1437/Slot S330_ Fax: _(501) 682-6736__

Little Rock. Arkansas 72203 E-mail: Debris Wriulitfemaii.staic.ur.Lis

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016.20.09 Ark. Code R. 001

2/17/2009