Ariz. Admin. Code § 9-9-303

Current through Register Vol. 30, No. 45, November 8, 2024

Section R9-9-303 - Security Standards; NTAD/NAM Inventory Controls

A. A licensee of a non-accredited procurement organization shall ensure that access to the enclosed-locked areas where NTAD and NAM is located is limited to individuals authorized by the licensee or administrator.

B. To prevent unauthorized access to NTAD and NAM inventory, an administrator of a non-accredited procurement organization shall:

1. Have personnel or security equipment to deter and prevent unauthorized entrance into limited access areas that includes:

a. Devices or a series of devices to detect unauthorized intrusion, which may include a signal system interconnected with a radio frequency method, such as cellular, private radio signals, or other mechanical or electronic devices;

b. Exterior lighting to facilitate surveillance; and

c. Electronic monitoring using video cameras shall provide coverage of:

i. Entrances to and exits from limited access areas;

ii. Entrances to and exits from the buildings; and

iii. Entrances and exits capable of identifying any activity occurring within the limited access area.

2. Maintain video recordings from the video cameras for at least 30 calendar days.

3. Have a failure notification system that provides an audible and visual notification of any failure in the electronic monitoring system.

4. Have battery backup for video cameras and recording equipment to support in the event of a power outage.

5. SOPs:

a. That restricts access to the areas of the building that contain NTAD and NAM inventory and donor records;

b. That provides for identification of authorized individuals; and

c. For conducting electronic monitoring.

C. A licensee of a non-accredited procurement organization shall establish and implement a NTAD and NAM inventory tracking system that:

1. Contains all NTAD received and NAM released for distribution;

2. Lists release documentation verified for each NAM prior to transferring NAM to inventory;

3. Documents the date, time, and location for NAM transferred for use, including the name of the individual performing the transfer;

4. Documents the date, time, and location for NAM that is moved between locations controlled by the procurement organization, including the name of the individual overseeing the move; and

5. Ensures NAM that can no longer be used is removed from inventory and disposed according to applicable SOPs.

Ariz. Admin. Code § R9-9-303

Reserved Section expired on June 30, 1999 under A.R.S. § 41-1056(E) upon receipt of notice from the Governor's Regulatory Review Council (Supp. 99-3). New Section made by final rulemaking at 28 A.A.R. 1517, effective 6/8/2022.