Ariz. Admin. Code § 9-19-316

Current through Register Vol. 30, No. 24, June 14, 2024

Section R9-19-316 - Requesting a Noncertified Copy of a Certificate of Death Registration

A. A noncertified copy of a certificate of death registration contains, as available, the information specified in R9-19-302(A)(1) and (3).

B. Except as provided in subsection (C) or (D), a person who is conducting research may request a noncertified copy of a deceased individual's certificate of death registration by submitting to the State Registrar:

1. A written request, in a Department-provided format, that includes:

a. The name and mailing address of the person submitting the request;

b. Contact information for the person submitting the request, which includes a telephone number or an e-mail address;

c. The reason the person is requesting a noncertified copy of the deceased individual's certificate of death registration;

d. The information required in R9-19-315(C)(1)(d) and (e); and

e. The dated signature of the person submitting the request;

2. Documentation from the Department's Human Subjects Review Board that the person is eligible to receive a non-certified copy of the deceased individual's certificate of death registration; and

3. The fee in R9-19-105 for the noncertified copy of the deceased individual's certificate of death registration.

C. A person who is a family member, including a niece or nephew, of a deceased individual, who is conducting research for genealogical purposes and who is of legal age, may request a noncertified copy of the deceased individual's certificate of death registration by submitting to the State Registrar or a local registrar:

1. A written request, in a Department-provided format, that includes:

a. The name and mailing address of the person submitting the request;

b. Contact information for the person submitting the request, which includes a telephone number or an e-mail address;

c. The person's relationship with the deceased individual that makes the person eligible to receive a noncertified copy of the deceased individual's certificate of death registration;

d. The information required in R9-19-315(C)(1)(d) and (e);

e. A statement that the person is conducting research for genealogical purposes; and

f. The dated signature of the person submitting the request, either:

i. With the person's signature notarized; or

ii. Accompanied by a copy of a valid, government-issued form of photo identification for the person that contains the person's name and signature;

2. Documentation demonstrating that the person is eligible to receive a noncertified copy of the deceased individual's certificate of death registration that may include either:

a. A copy of one or more certificates of birth registration or certificates of death registration that show the person's relationship to the deceased individual or, if a parent's name is name is included in the deceased individual's registered birth record or registered death record, the deceased individual's parent; or

b. For births or deaths registered in Arizona, information about the person or a related person whose birth or death was registered in Arizona, such as the person's name, date of birth, or parent's name and date of birth or date of death, that would enable the Department to locate the person's or related person's registered birth record or registered death record; and

3. The fee in R9-19-105 for the noncertified copy of the deceased individual's certificate of death registration.

D. A governmental agency processing a financial claim, a governmental benefit application, or another form of compensation on behalf of a deceased individual or the deceased individual's estate or having another official purpose for a non-certified copy of the deceased individual's certificate of death registration may request a noncertified copy of the deceased individual's certificate of death registration by submitting to the State Registrar or a local registrar:

1. A written request, on the governmental agency's letterhead paper or in a Department-provided format, that includes:

a. The name and address of the governmental agency;

b. The information required in R9-19-315(C)(1)(d) and (e);

c. The name of and contact information for the governmental agency's designee for the request, which includes a telephone number or an e-mail address;

d. A description of the:

i. Action the governmental agency is taking on behalf of the deceased individual or the deceased individual's estate, or

ii. Official purpose for which the governmental agency needs a certificate of the individual's death registration;

e. The reason the governmental agency is requesting a noncertified copy of the individual's certificate of death registration; and

f. The dated signature of the governmental agency's designee, accompanied by a copy of the designee's identification badge from the governmental agency verifying that the designee is an employee of the governmental agency; and

2. Unless the governmental agency is an agency as defined in A.R.S. § 41-1001, the fee in R9-19-105 for the noncertified copy of the deceased individual's certificate of death registration.

Ariz. Admin. Code § R9-19-316

Former Section R9-19-316 renumbered as Section R9-19-320, former Section R9-19-312 renumbered as Section R9-19-316 effective February 20, 1980 (Supp. 80-1). Former Section R9-19-316 renumbered to R9-19-318, new Section R9-19-316 renumbered from Section R9-19-314and amended effective July 31, 1989 (Supp. 89-3). Section repealed by final rulemaking at 12 A.A.R. 4387, effective January 6, 2007 (Supp. 06-4). Adopted by final rulemaking at 22 A.A.R. 1783, effective 10/1/2016.