Ariz. Admin. Code § 9-19-103

Current through Register Vol. 30, No. 45, November 8, 2024

Section R9-19-103 - Review Process

A. The State Registrar or a local registrar or deputy local registrar shall review for compliance with requirements in A.R.S. Title 36, Chapter 3 and this Chapter the information, evidentiary documents, and, if applicable, fee submitted for:

1. Registering a birth, death, or fetal death;

2. Correcting or amending a registered birth record, death record, or fetal death record;

3. Obtaining a disposition-transit permit;

4. Obtaining a disinterment-reinterment permit; or

5. Obtaining a copy of a certificate issued under this Chapter.

B. If the State Registrar or a local registrar or deputy local registrar determines that the information, evidentiary documents, and, if applicable, fee submitted for a purpose specified in subsections (A)(1) through (5) are in compliance with requirements in A.R.S. Title 36, Chapter 3 and this Chapter, the State Registrar, local registrar, or deputy local registrar shall, as applicable:

1. Register the birth, death, or fetal death;

2. Correct or amend the registered birth record, death record, or fetal death record;

3. Issue the disposition-transit permit;

4. Issue the disinterment-reinterment permit; or

5. Issue the copy of a certificate.

C. If the State Registrar or a local registrar or deputy local registrar determines that information, an evidentiary document, or, if applicable, a fee submitted for a purpose specified in subsections (A)(1) through (5):

1. Is incomplete, illegible, or inconsistent with other information or evidentiary documents submitted, the State Registrar, local registrar, or deputy local registrar may request in writing the missing information or clarification of the required information;

2. Is not in compliance with requirements in A.R.S. Title 36, Chapter 3 and this Chapter, the State Registrar, local registrar, or deputy local registrar may, in writing, state how the submitted information, evidentiary document, or, if applicable, fee is not in compliance and:

a. Request additional information, evidentiary documents, or fee required in A.R.S. Title 36, Chapter 3 or this Chapter; or

b. Provide information to a person submitting the information on what is necessary for compliance; or

3. May not be valid or accurate, the State Registrar, local registrar, or deputy local registrar may request in writing an evidentiary document, as determined by the State Registrar, local registrar, or deputy local registrar, to validate the information.

D. If the requested information, clarification, evidentiary document, or fee specified in subsection (C) is not submitted within the applicable time period specified in this Chapter, the State Registrar, local registrar, or deputy local registrar shall determine whether the information, evidentiary documents, and, if applicable, fee that had been submitted support the purpose specified in subsections (A)(1) through (5).

E. If the State Registrar or a local registrar or deputy local registrar determines that information, evidentiary documents, and, if applicable, fee submitted for a purpose specified in subsections (A)(1) through (5):

1. Supports the requested action, the State Registrar or a local registrar or deputy local registrar shall, as applicable:

a. Register the birth, death, or fetal death;

b. Correct or amend the registered birth record, death record, or fetal death record; or

c. Issue the disposition-transit permit, disinterment-reinterment permit, or copy of the certificate; or

2. Does not support the requested action, the State Registrar or a local registrar or deputy local registrar:

a. Shall not register the birth, death, or fetal death or correct or amend the registered birth record, death record, or fetal death record;

b. Shall not issue the disposition-transit permit, disinterment-reinterment permit, or copy of the certificate; and

c. If not registering the birth, death, or fetal death; correcting or amending the registered birth record, death record, or fetal death record; or issuing the disposition-transit permit, disinterment-reinterment permit, or copy of the certificate, shall provide written notice to the person who submitted the request that includes:

i. The reasons for not registering the birth, death, or fetal death; correcting or amending the registered birth record, death record, or fetal death record; or issuing the disposition-transit permit, disinterment-reinterment permit, or copy of the certificate; and

ii. Except as provided in R9-19-308(D) or R9-19-312(C), as applicable, the right to appeal the State Registrar's determination as prescribed in A.R.S. Title 41, Chapter 6, Article 6.

Ariz. Admin. Code § R9-19-103

Amended effective February 20, 1980 (Supp. 80-1). Former Section R9-19-103 repealed, new Section R9-19-103 renumbered from R9-19-107 and amended effective July 31, 1989 (Supp. 89-3). Section expired under A.R.S. 41-1056(E) at 11 A.A.R. 867, effective December 31, 2004 (Supp. 05-1). Adopted by final rulemaking at 22 A.A.R. 1782, effective 10/1/2016.