Ariz. Admin. Code § 9-15-205

Current through Register Vol. 30, No. 50, December 13, 2024

Section R9-15-205 - Time-frames

A. The overall time-frame begins, for:

1. An initial application, on the date established as the deadline for submission of an initial application in R9-15-202(A);

2. A renewal application, on the date established as the deadline for submission of a renewal application in R9-15-203(A) or (B);

3. A supplemental initial application, on the date established as the deadline for submission of a supplemental initial application in R9-15-204(A); or

4. A request to add or transfer to another service site or employer, add or change a lender, add or change a qualifying educational loan, change hours worked, suspend or cancel a loan repayment contract, or waive liquidated damages, on the date the request is received by the Department.

B. Within the administrative completeness review time-frame for each type of approval in Table 2.1, the Department shall:

1. Provide a notice of administrative completeness to a primary care provider; or

2. Provide a notice of deficiencies to a primary care provider, including a list of the missing information or documents.

C. If the Department provides a notice of deficiencies to a primary care provider:

1. The administrative completeness review time-frame and the overall time-frame are suspended from the date of the notice of deficiencies until the date the Department receives the missing information or documents from the primary care provider;

2. If the primary care provider submits the missing information or documents to the Department within the time-frame in Table 2.1, the substantive review time-frame begins on the date the Department receives the missing information or documents; and

3. If the primary care provider does not submit the missing information or documents to the Department within the time-frame in Table 2.1, the Department shall consider the application withdrawn.

D. Within the substantive review time-frame for each type of approval in Table 2.1, the Department:

1. Shall approve or deny a primary care provider's request;

2. May make a written comprehensive request for additional information or documentation; and

3. May make supplement requests, if the primary care provider agrees to allow the Department to submit supplemental requests for additional information and documentation.

E. If the Department provides a written comprehensive request for additional information or documentation to the primary care provider:

1. The substantive review time-frame and the overall time-frame are suspended from the date of the written comprehensive request until the date the Department receives the information and documents requested; and

2. The primary care provider shall submit to the Department the information and documents listed in the written comprehensive request within 10 working days after the date of the written comprehensive request.

F. During the substantive review time-frame the Department shall, for each initial, supplemental initial, or renewal application that the Department determines is complete and demonstrates that the primary care provider and service site comply with the requirements in A.R.S. Title 36, Chapter 21 and this Article, by 60 calendar days after the application submission date established in this Article, determine a:

1. Health service priority according to R9-15-206 or R9-15-207, as applicable; and

2. Highest HPSA score according to R9-15-206(B)(2) or R9-15-207(B)(1) or (B)(2), as applicable.

G. The Department shall issue:

1. An approval for a primary care provider to participate in the:

a. Primary Care Provider Loan Repayment Program in A.R.S. § 36-2172 when:

i. The primary care provider and the primary care provider's service site complies with the requirements in A.R.S. Title 36, Chapter 21, and this Article; and

ii. The primary care provider has a health care priority according to R9-15-206 that makes the primary care provider eligible for available loan repayment funds according to R9-15-201; or

b. Rural Private Primary Care Provider Loan Repayment Program in A.R.S. § 36-2174 when:

i. The primary care provider and the primary care provider's service site complies with the requirements in A.R.S. Title 36, Chapter 21, and this Article; and

ii. The primary care provider has a health care priority according to R9-15-207 that makes the primary care provider eligible for loan repayment funds according to R9-15-201; or

2. A denial to a primary care provider, including the reason for the denial and the appeal process in A.R.S. Title 41, Chapter 6, Article 10, if:

a. The primary care provider does not submit all of the information and documentation listed in a written comprehensive request for additional information and documentation;

b. The Department determines that the primary care provider or the primary care provider's service site does not comply with the requirements in A.R.S. Title 36, Chapter 21, and this Article; or

c. The Department determines that the primary care provider and the primary care provider's service site comply with the requirements in A.R.S. Title 36, Chapter 21, and this Article, but:

i. There are no loan repayment funds available for the primary care provider;

ii. For an initial application, the primary care provider's employer employs four other primary care providers approved to participate in the Primary Care Provider Loan Repayment Program or Rural Private Primary Care Provider Loan Repayment Program, as applicable; or

iii. For an initial application, the primary care provider's service site employs two other primary care providers approved to participate in the Primary Care Provider Loan Repayment Program or Rural Private Primary Care Provider Loan Repayment Program, as applicable.

H. If the Department issues a denial based on the determination in subsection (G)(2)(c), the Department shall include in the denial, a notice that, depending on the availability of loan repayment funds, the primary care provider may submit a supplemental initial application for approval to participate in the Primary Care Provider Loan Repayment Program or Rural Private Primary Care Provider Loan Repayment Program during the October allocation process of the same calendar year, as specified in R9-15-204(A).

I. If the Department approves a primary care provider's initial application according to subsection (G)(1) for participation in the Primary Care Provider Loan Repayment Program or Rural Private Primary Care Provider Loan Repayment Program, the primary care provider is approved to participate for two years.

J. The Department shall determine the effective date of a loan repayment contract after receiving acceptance from a primary care provider following the Department's notice of approval in subsection (G)(1).

Ariz. Admin. Code § R9-15-205

New Section made by final rulemaking at 7 A.A.R. 2823, effective August 9, 2001 (Supp. 01-2). Adopted by exempt rulemaking at 22 A.A.R. 851, effective 4/1/2016. Renumbered from R9-15-206 and amended by emergency rulemaking at 28 A.A.R. 1481, effective 11/15/2022. Amended by emergency rulemaking at 29 A.A.R. 1274, effective 5/14/2023. Renumbered from R9-15-206 and amended by final rulemaking at 29 A.A.R. 3837, effective 12/6/2023.