Ariz. Admin. Code § 9-13-107

Current through Register Vol. 30, No. 25, June 21, 2024

Section R9-13-107 - [Effective until 7/7/2024] Records and Reporting Requirements

A. An administrator shall obtain from a screener:

1. The screener's license number, if the screener is an audiologist; or

2. A copy of the screener's certificate of completion dated within four years before the date the hearing screening is planned to occur.

B. A student's record shall include:

1. The dates and results of each hearing screening performed on the student;

2. An objection to a hearing screening made by the student's parent specified in R9-13-102(C);

3. A request for a hearing screening made by an individual listed in Table 13.1;

4. A written diagnosis received by an administrator from a specialist specified in R9-13-105(H) that a student is deaf or hard of hearing;

5. If an administrator received a written diagnosis in subsection (4), the name of each individual specified in R9-13-105(H) that received notification of the student's diagnosis and the date notified; and

6. If an administrator notified a student's parent according to R9-13-105:

a. A copy of the notification; or

b. Documentation that contains:

i. The reason for the notification,

ii. The date of notification, and

iii. Whether the administrator recommended that the student have an audiological evaluation completed by a specialist.

C. Between April 1 and June 30 of each school year, an administrator shall submit to the Department in a Department-provided format:

1. The school:

a. Name,

b. Address, and

c. Telephone number;

2. The name of the school district, if applicable; and

3. For hearing screenings conducted at the school during the school year:

a. The name of each screener who performed hearing screenings;

b. The screener's audiological license number, if applicable;

c. A copy of the screener's certificate of completion specified in R9-13-108(F) or R9-13-108(I)(3), if applicable;

d. The type of audiological equipment used to conduct the hearing screenings;

e. The date the audiological equipment was calibrated;

f. The name and title of the individual submitting the information;

g. The date the information is submitted;

h. Whether the hearing screenings for students identified in Table 13.1 were conducted within the first 45 calendar days of the school year;

i. The number of students grouped by:

i. The grades listed in Table 13.1, and

ii. Enrollment in special education;

j. The number of students who:

i. Were enrolled at the start of the school year at the time of prior to the first hearing screening provided to students,

ii. Were excluded from the school's hearing screening population as specified in R9-13-102(B) and Table 13.1,

iii. Received an initial hearing screening,

iv. Did not pass an initial hearing screening,

v. Received a second hearing screening,

vi. Did not pass a second hearing screening, and

vii. Were first identified as deaf or hard of hearing; and

k. The number of students for whom:

i. An administrator provided notification to a student's parent, as specified in R9-13-105; and

ii. An administrator received documentation during the school year from a student's specialist related to an examination, audiological evaluation, electroacoustic analysis, or evaluation of the student's cochlear implant.

D. An administrator shall retain the information in:

1. Subsection (A) for at least three years after the date that the hearing screening occurred.

2. Subsection (B) for three school years after fiscal year of last attendance, according to Arizona State Library, Archives and Public Records, General Records Retention Schedule for All Arizona School Districts and Charter Schools Student Records.

Ariz. Admin. Code § R9-13-107

Former Section R9-13-113 renumbered and amended as Section R9-13-107 effective February 18, 1986 (Supp. 86-1). Amended effective October 15, 1993 (Supp. 93-4). Amended by final rulemaking at 8 A.A.R. 3307, effective July 16, 2002 (Supp. 02-3). Amended by final rulemaking at 25 A.A.R. 1827, effective 7/2/2019.