Ariz. Admin. Code § 6-5-7430

Current through Register Vol. 30, No. 25, June 21, 2024

Section R6-5-7430 - Staff Management and Staff Records

A. A licensee shall have written staff policies and procedures which shall describe:

1. How the licensee recruits, screens, hires, supervises, trains, retains, develops, evaluates, disciplines, and terminates staff;

2. How the licensee handles staff resignations;

3. A job title, description and minimum qualifications for each position within the agency and all facilities;

4. The duties assigned to each position;

5. How the licensee handles staff grievances;

6. An organizational chart for the agency and all facilities; and

7. A method to assure privacy of staff records.

B. The licensee shall give all staff a copy of the person's own job description and allow staff access to the licensee's staff policies and procedures.

C. A licensee shall maintain a personnel record for all paid staff. The record shall include the following information, if applicable:

1. Application for employment including previous employment history and educational background;

2. Reference letters and documentation of phone notes on references that are dated and signed;

3. Documentation of the highest level of education achieved; the documentation may include a copy of a diploma, equivalence certificate, or record of notes of calls to educational institutions;

4. Medical examination reports on paid staff as required by R6-5-7431(F);

5. Medical examination reports on any other adult residing at the facility showing that the adult is free from communicable diseases as required by R6-5-7431(H);

6. Medical and immunization records on children who reside at the facility but are not in care, as required by R6-5-7431(H);

7. Copies of applicable professional licenses, credentials, and certifications, as required by R6-5-7431(A);

8. Documentation of fingerprinting and criminal records clearance as required by A.R.S. § 46-141 and R6-5-7431(B);

9. Record of all orientation and training received during employment;

10. Documentation showing that the paid staff member has read and agrees to abide by the facility's behavior management policies and procedures which shall include the dated signature of the paid staff member and a witness;

11. Documentation showing that the paid staff member has a valid driver's license if the paid staff member transports children;

12. Reports of all performance evaluations;

13. Documentation of any personnel actions or investigations that result in a written report;

14. Dates the paid staff member started and separated from employment; and

15. Reason for separation from employment.

D. A licensee shall maintain a personnel record on unpaid staff. The record shall include the following information, if applicable:

1. Application for work or study, including previous employment history and educational background;

2. Reference letters and documentation of phone notes on references that are dated and signed;

3. Medical examination reports, as required by R6-5-7431(F);

4. Copies of applicable professional licenses, credentials, and certifications, as required by R6-5-7431(A);

5. Documentation of fingerprinting and criminal records clearance as required by A.R.S. § 46-141 and R6-5-7431(B);

6. Record of all orientation and training received while affiliated with the licensee;

7. Documentation showing that the person has read and agrees to abide by the facility's behavior management policies and procedures which shall include the dated signature of the person and a witness;

8. Documentation showing that the person has a valid driver's license if the person transports children;

9. Reports of all performance evaluations;

10. Documentation of any personnel actions or investigations that result in a written report;

11. Dates the person began and ended affiliation with the licensee; and

12. Reason for ending affiliation with the licensee.

E. The licensee shall keep personnel records for at least three years after the staff member's separation from the licensee.

Ariz. Admin. Code § R6-5-7430

Adopted effective July 1, 1997; filed with the Secretary of State's Office May 15, 1997 (Supp. 97-2).