Ariz. Admin. Code § 6-12-103

Current through Register Vol. 30, No. 50, December 13, 2024

Section R6-12-103 - Case Record

A. The Department shall maintain a case record for every applicant for or recipient of assistance.

B. Except as otherwise provided in subsections (C) and (D) below, the Department shall retain the case record for a period of 3 years after the last date on which the applicant received an adverse determination of eligibility or the recipient last received a benefit payment.

C. The Department shall retain a case record which contains an unpaid overpayment until:

1. The overpayment is paid in full, or

2. The assistance unit is no longer obligated to repay the overpayment.

D. The Department shall retain a case record which includes a person determined to have committed an intentional program violation pursuant to Article 12 until:

1. The overpayment is paid in full, and

2. The disqualification sanction is satisfied.

E. The case record shall contain all documentation collected or prepared by the Department in evaluating and determining eligibility and benefit amount.

Ariz. Admin. Code § R6-12-103

Adopted effective November 9, 1995 (Supp. 95-4).

The following Section was amended under an exemption from the provisions of A.R.S. Title 41, Chapter 6, pursuant to Laws 1997, Ch. 300, § 74 (A). Exemption from A.R.S. Title 41, Chapter 6 means the Department did not submit notice of proposed rulemaking to the Secretary of State for publication in the Arizona Administrative Register; the Department did not submit these rules to the Governor's Regulatory Review Council for review and approval; and the Department was not required to hold public hearings on this Section.