Ariz. Admin. Code § 4-33-707

Current through Register Vol. 30, No. 45, November 8, 2024

Section R4-33-707 - Minimum Standards for an Assisted Living Facility On-the-job Caregiver Training Program

A. In this Section:

1. "Direct supervision" has the same meaning as specified at A.R.S. § 36-446.16(C).

2. "Five years of experience," as used in A.R.S. § 36-446.16(A)(1)(a)(v), means a certified assisted living facility manager has been the manager of record for at least five years at an assisted living facility.

3. "Manager of record" means a certified assisted living facility manager for whom notice of appointment is provided under R4-33-410.

4. "OTJ" means on-the-job, a form of training that provides an employee with knowledge and skills essential to adequate job performance.

B. Before implementing an OTJ training program, the owner of the assisted living facility at which the OTJ training program will be implemented shall apply to the Board to have the OTJ training program approved.

C. To apply for Board approval under subsection (B), the owner of the assisted living facility shall submit an application packet that contains:

1. Name, address, telephone number, and e-mail address of the owner of the assisted living facility;

2. Name, telephone number, e-mail address, and certificate number of the assisted living facility manager of record;

3. A statement of who will be responsible for providing oversight of the OTJ training program. If oversight will be provided by someone other than the owner or manager of record, the name, telephone number, e-mail address, and occupational license number of the individual who will be responsible;

4. License number of the assisted living facility at which the OTJ training program will be provided;

5. A written description of the OTJ training program that includes:

a. A statement of pre-requisites for being employed by the assisted living facility and becoming a participant in the OTJ training program including any criminal background or drug testing required;

b. An acknowledgment that the OTJ training program will be provided only to individuals who:

i. Are employed at the assisted living facility;

ii. Are being paid and receiving the same benefits as other caregivers employed at the assisted living facility;

iii. Have a valid fingerprint clearance card; and

iv. Have a current food-handler's card issued by the county in which the individual lives;

c. A statement of whether any hours of the OTJ training program will involve classroom instruction and if so, the number of hours and curriculum subjects, as specified in R4-33-703(C), that will be taught by classroom instruction;

d. An acknowledgment that all hours of the OTJ training program will be taught only to students who are physically present at the assisted living facility;

e. An acknowledgment that the OTJ training program will consist of at least 62 hours of training covering all the curriculum subjects specified in R4-33-703(C); and

f. An acknowledgment that the OTJ training program complies with A.R.S. § 36-446.16(A)(1)(v) regarding direct supervision of the OTJ training program by the manager of record.

6. A copy of the license or certificate, as specified in A.R.S. § 36-446.16(A)(1), of each health professional who will provide direct supervision of the OTJ training program;

7. A copy of written policies and procedures regarding:

a. Ensuring each individual in the OTJ training program receives at least 62 hours of training covering all the curriculum subjects specified in R4-33-703(C);

b. Examining and evaluating each individual as specified in R4-33-702(H);

c. Maintaining records of the OTJ training provided to each individual as specified in R4-33-702(A)(2)(d);

d. Termination of or quitting by an individual participating in the OTJ training program;

e. Criteria for completing the OTJ training program and procedure for ensuring each individual in the OTJ training program is informed of the criteria; and

f. Frequency and documentation of updating the written policies and procedures;

8. A copy of a skills checklist used to verify that each individual in the OTJ training program acquires the skills listed in R4-33-703(C) and necessary to function competently as an assisted living facility caregiver;

9. A copy of the evidence of completion provided within 15 days to each individual who completes the OTJ training program;

10. A copy of the written information provided to each individual in the OTJ training program regarding how and to whom to submit a complaint regarding a grade, quality of training, failure to comply with this Section, discrimination, termination, or other issue;

11. The fee specified at R4-33-104(D); and

12. Signature of the owner of the assisted living facility at which the OTJ training program will be provided attesting that the information provided is complete and accurate.

D. After receiving Board approval of the OTJ training program, the owner of the assisted living facility for which the approval was provided shall ensure the following responsibilities are performed:

1. Within 15 days after an individual completes the OTJ training program, provide to the Board the information specified in R4-33-702(A)(5)(a), (b), (g), and (h); and

2. Maintain the following records in the caregiver's permanent employee file:

a. A copy of the caregiver's fingerprint clearance card and food-handler's card required under subsection (C)(5);

b. Written documentation, signed by and with the license number of the health professional providing direct supervision, of each hour of OTJ training provided to the caregiver;

c. A copy of the caregiver's completed skills checklist required under subsection (C)(8);

d. Results of the state-approved written examination taken by the caregiver showing the caregiver achieved the grade specified in R4-33-702(A)(2)(b);

e. Copy of the evidence of completion issued to the caregiver with the caregiver's signed and dated acknowledgment of receipt; and

f. A copy of any complaint submitted by the caregiver and records showing how the complaint was resolved.

E. The owner of an assisted living facility with a Board-approved OTJ training program shall allow the Board to conduct periodic evaluation, as described in R4-33-702(J), of the OTJ training program.

F. The approval of an OTJ training program expires one year after the date of approval. If the approval expires, the owner of the assisted living facility shall ensure the OTJ training program ceases. To renew approval of the OTJ training program, the owner of the assisted living facility shall submit to the Board a renewal application packet, which is available on the Board's website, and the fee specified under R4-33-104(D).

G. The provisions of R4-33-706 are applicable to an OTJ training program.

Ariz. Admin. Code § R4-33-707

Adopted by final rulemaking at 27 A.A.R. 233, effective 4/4/2021. Amended by final rulemaking at 29 A.A.R. 1556, effective 6/15/2023.