Ariz. Admin. Code § 21-1-101

Current through Register Vol. 30, No. 25, June 21, 2024

Section R21-1-101 - Definitions

The definitions contained in A.R.S. §§ 8-101, 8-201, 8-531, 8-801, 8-807, 8-807.01, and the following definitions apply in this Article:

1. "Abandonment" has the same meaning as "abandoned" in A.R.S. § 8-201.

2. "Abuse" means the same as in A.R.S. § 8-201.

3. "CASA" or "Court Appointed Special Advocate" means a person appointed under A.R.S. § 8-522.

4. "Centralized Intake Hotline" or "the Hotline," means the entity described in A.R.S. § 8-455.

5. "Child" means a person less than 18 years of age.

6. "Completed request" means a fully completed DCS form or a written communication submitted to DCS requesting DCS Information and providing all the information necessary, as determined by the Department, to process the request. The requester shall have the request notarized or signed by a Department employee to confirm the identity of the requester.

7. "Copying fee" means the final amount a requester is required to pay to the Department before the Department releases the requested DCS Information.

8. "DCS Information" means the same as in A.R.S. § 8-807 and includes information contained in a hard copy or electronic case record, and both oral and written information.

9. "Department" or "DCS" means the Arizona Department of Child Safety.

10. "Estimated copying fee" means the projected total amount of a copying fee. A requester is required to pay the estimated copying fee to the Department before the Department redacts and copies the requested DCS Information.

11. "FCRB" means the Foster Care Review Board established under A.R.S. § 8-515.01.

12. "Incoming communication" means a telephonic, written, or in-person contact to the Department that is received by or ultimately directed to the Centralized Intake Hotline.

13. "Neglect" means the same as in A.R.S. § 8-201.

14. "Person that provides oversight" means those individuals, entities, or bodies authorized by A.R.S. § 8-807 to have access to DCS Information that is reasonably necessary for the person to provide oversight of the Department.

15. "Person who is the subject of DCS Information" means a parent, guardian, custodian, adult household member, child, or other person identified in a DCS report.

16. "Personally identifiable information" means information that specifically identifies a protected individual and includes:

a. Name;

b. Date of Birth;

c. Street address;

d. Telephone, fax number, or email address;

e. Photograph;

f. Fingerprints;

g. Physical description;

h. Place, address, and telephone number of employment;

i. Social security number;

j. Tribal affiliation and identification number;

k. Driver's license number;

l. Auto license number;

m. Any other identifier that is specific to an individual; and

n. Any other information that would permit another person to readily identify the subject of the DCS Information.

17. "Protected individual" means a living person who is the subject of a DCS investigation and others whose personal information is confidential under A.R.S. § 8-807 and includes:

a. An alleged victim;

b. An alleged victim's sibling;

c. A parent, guardian, custodian, or adult household member;

d. A foster parent;

e. A child living with the alleged victim;

f. The person who made the report of child abuse or neglect; and

g. Any person whose life or safety would be endangered by disclosure of DCS Information.

18. "Redacting" means striking, blacking out, or otherwise editing out personally identifiable information or other information that is not subject to release under A.R.S. § 8-807 contained in DCS hard copy or electronic case records on protected individuals so that no one can access the information.

19. "Report" means an incoming communication to the Centralized Intake Hotline containing an allegation that meets the criteria in A.R.S. § 8-455.

20. "Request" means a written communication seeking DCS Information.

21. "Requester" means an individual, entity, or body that makes a request for DCS Information.

22. "Research requester" means an individual or organization that seeks DCS Information for a research or evaluation project.

23. "Workday" means Monday through Friday excluding Arizona state holidays and mandatory furlough days.

Ariz. Admin. Code § R21-1-101

Adopted by exempt rulemaking at 21 A.A.R. 2554, effective 11/30/2015.