Ariz. Admin. Code § 2-8-1005

Current through Register Vol. 30, No. 25, June 21, 2024

Section R2-8-1005 - Employer Reporting

A. An Employer shall submit contribution information and contribution payments pursuant to A.R.S. § 38-735, through the Employer's secure ASRS account.

B. Within 14 days of receiving the information contained in subsection R2-8-1002(E)(1) through (E)(3), the Employer shall:

1. Verify the information the employee provided;

2. Confirm the employee meets membership requirements pursuant to A.R.S. § 38-711; and

3. Submit the verified information to the ASRS through the Employer's secure ASRS account.

C. For an Employer whose employee elects to participate in an Optional Retirement Plan in lieu of the ASRS pursuant to A.R.S. § 15-1628, within 30 days of electing to participate in an Optional Retirement Plan, the Employer shall submit to the ASRS through the Employer's secure ASRS account the:

1. Employee's full name;

2. Employee's Social Security number;

3. Date of the employee's employment; and

4. Date of the employee's Optional Retirement Plan election.

D. For an Employer who has submitted information pursuant to subsection (C), within 30 days of that employee terminating employment with that Employer, the Employer shall notify the ASRS through the Employer's secure ASRS account of the employee's termination date.

E. Within 14 days before the effective date of joining the ASRS, an Employer shall submit an initial online authorization and designation form in writing to the ASRS with the following information:

1. The Employer's name;

2. The following information for the person authorized by the Employer to approve the Employer's Designated Employer Administrator:

a. The person's full name;

b. The person's title;

c. The person's phone number;

d. The person's email address;

e. The person's dated signature affirming that person has the authority to approve the Employer's Designated Employer Administrator;

3. The full name of the individual the Employer is designating as the Employer's Designated Employer Administrator;

4. The title of the individual the Employer is designating as the Employer's Designated Employer Administrator;

5. The phone number of the individual the Employer is designating as the Employer's Designated Employer Administrator;

6. The email address of the individual the Employer is designating as the Employer's Designated Employer Administrator;

7. The dated signature of the individual the Employer is designating as the Employer's Designated Employer Administrator.

F. An Employer's Designated Employer Administrator shall establish a new Employer's Designated Employer Administrator as needed through the Employer's secure ASRS account.

G. Within 30 days of an Employer no longer having an Employer's Designated Employer Administrator, the Employer shall submit in writing an initial online authorization and designation form pursuant to subsection (E).

H. Within 30 days of change in the Employer's address, the Employer shall notify the ASRS of the change through the Employer's secure ASRS account.

I. Within 10 days of any change in the name or ownership of the Employer, the Employer shall provide written notice of the change to the ASRS through the Employer's secure ASRS account by providing the Employer's previous account information and the changes to that information.

J. Within 30 days of any change in the character of an Employer's organizational structure, the Employer shall send to the ASRS through the Employer's secure ASRS account, written notice of the previous organizational structure and the effective changes to the Employer's organizational structure.

K. Within 30 days of Leasing An Employee From A Third Party, an Employer shall submit the following information:

1. The employee's full name;

2. The number of hours per week the employee works for the Employer;

3. The title of the employee's position;

4. A copy of the agreement showing the Employer Leasing An Employee From A Third Party; and

5. Whether the employee is retired from the ASRS.

Ariz. Admin. Code § R2-8-1005

Adopted by final rulemaking at 24 A.A.R. 3407, effective 2/4/2019.