Ariz. Admin. Code § 2-3-502

Current through Register Vol. 30, No. 45, November 8, 2024

Section R2-3-502 - Public Reports and Publications Included

A. The state documents depository program shall include public reports and publications, whether in print or electronic formats, that are published, disclosed, or distributed to the general public (or a targeted audience within the general public); and also at least one of the following:

1. That are required by law as a public report; or

2. That are required by law to be sent to the Governor, President of the Senate, or Speaker of the House; or

3. That describe an agency's activities, programs, or policies, including annual reports; or

4. That are the results of a formal study or investigation.

B. This program does not include non-public reports, including materials of a confidential nature or materials intended for use primarily within the agency, such as correspondence, forms, memos, or other materials produced for internal administrative or operational purposes. Non-public documents and agency copies of public reports and publications should be managed according to records retention schedules, which may specify some materials to be transferred to the Library and Archives at some future date.

Ariz. Admin. Code § R2-3-502

New Section made by exempt rulemaking at 11 A.A.R. 3863; effective October 15, 2005 (Supp. 05-3).