Ariz. Admin. Code § 13-4-108

Current through Register Vol. 30, No. 45, November 8, 2024

Section R13-4-108 - Agency Records and Reports

A. Agency reports. On forms prescribed by the Board, an agency shall submit:

1. A report by the agency head attesting that the requirements of R13-4-105 are met for each individual appointed. The report shall be submitted to the Board before an individual attends an academy or performs the duties of a peace officer.

2. A report of the termination of a peace officer. The report shall be submitted to the Board within 15 days of the termination and include:

a. The nature of the termination and effective date;

b. A detailed description of any termination for cause; and

c. A detailed description of, and supporting documentation for, any cause existing for suspension or revocation of certified status.

B. Agency records. An agency shall make its records available on request by the Board or staff. The agency shall maintain the following for each individual for whom certification is sought:

1. An application file that contains all of the information required in R13-4-103(E) and R13-4-106(C) for each individual appointed for certification as a peace officer;

2. A copy of reports submitted under subsection (A);

3. A signed copy of the affirmation to the Code of Ethics required under R13-4-105;

4. A written report of the results of a completed or partially completed background investigation and all written documentation obtained or recorded under R13-4-106, including information obtained regarding a Board case with an RF designation;

5. A completed medical report required under R13-4-107; and

6. A record of all continuing training, proficiency training, and firearms qualifications conducted under R13-4-111.

C. Record retention. An agency shall maintain the records required by this Section as follows:

1. For applicants investigated under R13-4-106 who are not appointed: three years;

2. For applicants who are appointed: five years from the date of termination, except records retained under subsection (B)(6) shall be retained for three years following completion of training; and

3. Reports of a polygraph examination given under R13-4-106(C)(6) shall be maintained in accordance with state law.

D. An agency shall make the records maintained under subsection (C) available, on request, to another agency completing a background investigation under R13-4-106(C).

Ariz. Admin. Code § R13-4-108

Adopted effective March 23, 1989 (Supp. 89-1). References to "Council" changed to "Board" (Supp. 94-3). Amended by final rulemaking at 8 A.A.R. 3201, effective July 11, 2002 (Supp. 02-3). Amended by final rulemaking at 22 A.A.R. 555, effective 4/8/2016. Amended by final rulemaking at 26 A.A.R. 2745, effective 12/6/2020.