8 Alaska Admin. Code § 87.170

Current through May 31, 2024

Section 8 AAC 87.170 - Records inspection and retention; program monitoring

(a) A person awarded a grant under the program shall maintain all appropriate records related to the grant, including

(1) records used for determining an individual's eligibility to receive training or employment assistance under the program;

(2) training curricula and related materials;

(3) participant attendance at the training;

(4) testing materials and results;

(5) any certifications or other credentials earned by participants as a result of the training;

(6) all accounting records related to the receipt and expenditure of financial resources of the program and other contributed or leveraged money;

(7) all reports submitted to the department and all documents supporting how the reports were prepared;

(8) any other documents that record the activities which occurred under the grant or through the use of financial resources of the program; and

(9) any documents that the department may require as a condition of the grant.

(b) A person awarded a grant shall maintain the grant related records required under this section for at least the five years after the date the grant is formally closed. If the person has an unresolved audit finding, questioned costs, litigation, or grievance at the end of the five-year period, the department will require the person to maintain the case records until the matter is fully resolved.

(c) A person awarded a grant shall ensure that any sub-grantee or sub-contractor funded under a grant from the program maintain all grant related records in accordance with (a) and (b) of this section.

(d) A person awarded a grant under the program shall ensure that the person's records, and the records of any subcontractor or sub-grantee, relevant to the expenditure of money received under a program grant are available to the department for periodic monitoring. The records must be made available for inspection within 24 hours after the request by the department.

8 AAC 87.170

Eff. 7/26/90, Register 115; am 12/24/2004, Register 172; am 6/18/2010, Register 194

Authority:AS 23.15.636

AS 23.15.652