Section 3 AAC 23.168 - Continuing education provider requirements(a) In addition to meeting the qualifications under 3 AAC 23.164, an approved continuing education provider shall(1) ensure that each contact class course is conducted or facilitated by an instructor qualified under 3 AAC 23.184;(2) obtain approval of the director for each course the continuing education provider offers in this state;(3) ensure that each course offered follows the course outline and criteria approved by the director;(4) obtain approval of the director for a course when there has been a substantial change to a previously approved course before the course is offered in this state;(5) notify the director in writing not later than 30 days after a change in the provider's primary or alternate contact person, electronic mail address, mailing address, telephone number, or facsimile transmission number;(6) notify the director in writing of any administrative action taken against the continuing education provider by a governmental agency of another state and submit to the director the final order or other relevant legal documents in the action not later than 30 days after the final disposition of the action;(7) if the capability to monitor attendance exists, prepare and issue, not later than 30 days after the course completion date, a certificate of completion to each licensee who successfully completes the course if the licensee arrives by the time the course begins and stays until the conclusion of the course; the certificate of completion must include the (B) licensee's national producer number that identifies the licensee in the producer database (PDB) of the National Association of Insurance Commissioners (NAIC);(D) provider's identification number assigned under 3 AAC 23.164;(F) date of completion of the course;(G) number of credit hours earned by the licensee; and(H) date and signature of the authorized designee of the provider;(8) if the capability to monitor attendance does not exist, prepare and issue, not later than 30 days after the course completion date, a certificate of completion to each licensee who successfully completes the course and include in the certificate the same information required under (7) of this subsection;(9) file on the division's online continuing education system, not later than 10 days after the course completion date, a course roster containing the (A) names of the licensees who have successfully completed the course;(B) the licensees' national producer numbers that identify the licensees in the producer database (PDB) of the National Association of Insurance Commissioners (NAIC);(C) provider's identification number assigned under 3 AAC 23.164;(E) number of credit hours earned by each licensee; and(F) for a contact class course, the(ii) location of the course; and(iii) name of the instructor;(10) for a contact class course, (A) monitor and record the amount of time each licensee spent on the course through attendance registers, use of the Internet, or other verifiable means;(B) designate an instructor who is responsible for verification of class attendance and course content completion; and(C) use an attendance register that includes the(ii) provider's identification number assigned under 3 AAC 23.164;(v) licensees' national producer numbers that identify the licensees in the producer database (PDB) of the National Association of Insurance Commissioners (NAIC);(vi) licensees' signatures; and(vii) initials of a licensee indicating each time the licensee arrived at or left the course site;(11) for a self-study course, if the capability exists, monitor and record the amount of time each licensee spends on the course through use of the Internet, or other verifiable means;(12) upon completion of a course, provide each licensee with an opportunity to complete a confidential evaluation of the course and the course instructor, if applicable;(13) supervise the continuing education provider's instructors, disinterested third parties, other employees, contractors, or any other person having contact with or access to a licensee or the records, equipment, or facilities of the continuing education provider;(14) assist the director and cooperate in any audit the director may conduct to determine compliance with AS 21.27.020 and 3 AAC 23.100 - 3 AAC 23.208, with the cost of the audit borne by the continuing education provider; and(15) maintain records and documents in accordance with the following retention schedule: (A) records relating to a continuing education instructor - four years from the date of termination of the continuing education instructor's employment or contract with the continuing education provider;(B) records relating to a course - four years from the date the course was offered;(C) all other records - four years.(b) A continuing education provider shall make available to the director, not later than 10 working days after the director's request, continuing education records in sufficient detail to enable the director to determine whether the continuing education provider has met the requirements of AS 21.27.020 and 3 AAC 23.100 - 3 AAC 23.208. In addition to the records prepared under this section, the records a continuing education provider must maintain in accordance with the retention schedule under (a)(15) of this section are the documents prepared, developed, or required under 3 AAC 23.164, 3 AAC 23.172, 3 AAC 23.184, 3 AAC 23.188, 3 AAC 23.192, and 3 AAC 23.196. (c) The continuing education provider may request the director to accept an examination score, grade report, or other evidence of the successful completion of a course instead of a certificate of completion.(d) The continuing education provider shall pay a late fee under 3 AAC 31.060 if(1) the course roster is received by the director more than 10 days after the course completion date; or(2) the certificate of completion is not issued to the licensee within 30 days after the completion date of the course.(e) Failure to meet any of the requirements of this section is cause for the suspension or revocation of a continuing education provider's approval under 3 AAC 23.164.Eff. 1/1/2014, Register 208, January 2014Authority:AS 21.06.090
AS 21.27.020